The Council of the Town of Swan River met on Tuesday, August 15th, 2017 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Friesen, Jacobson, Moriaux and Delaurier present. Councillors Whyte and Sakal were absent with permission.
1 Call to order
2 Adoption of Agenda
Resolution No: 2017.404
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the August 15th, 2017 regular meeting of Council be received.
CARRIED
3 Adoption of Minutes
Resolution No: 2017.405
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the minutes of the August 1st, 2017 regular meeting of Council be adopted as received.
CARRIED
4 Correspondence
4.1 Letter from MIT re: MB Community Emergency Preparedness Award
4.2 Letter from STARS Rescue
4.3 Letter from MIMR re Veterans Community Hall Upgrade grant
4.4 Museum Harvest Fest – August 19th
5 New Business
5.1 Prostate Cancer Awareness Month
Resolution No: 2017.406
Moved By: David Moriaux
Seconded By: Lance Jacobson
WHEREAS, prostate cancer is the most common cancer to affect Canadian men; and
WHEREAS, 1 in 7 Canadian men will be diagnosed with the disease in his lifetime; and
WHEREAS, an estimated 23,100 Canadian men will be diagnosed with prostate cancer this year; and
WHEREAS, the survival rate for prostate cancer can be over 90% when detected early; and
WHEREAS, those with a family history of the disease, or those of African or Caribbean descent, are at a greater risk of developing prostate cancer; and
WHEREAS, Prostate Cancer Canada recommends that men get a PSA test in their 40s to establish their baseline;
THEREFORE BE IT RESOLVED that September 2017 be proclaimed as Prostate Cancer Awareness Month in the Town of Swan River.
CARRIED
5.2 Proposal to subdivide Lot 9 SP Plan 3213 DLTO
Resolution No: 2017.407
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the proposed subdivision of Pt. SE 1/4 Sec. 21-36-27W – Lot 9 SP Plan 3213 DLTO and numbered by Manitoba Municipal Government Community and Regional Planning Branch as File No. 4455-17-7385 be hereby approved with the following condition:
1. A variation order be issued reducing the side width setback of the party wall from 5 feet to 0 for the shared wall.
CARRIED
6 Reports
6.1 Superintendent of Works Report
Resolution No: 2017.408
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that the Superintendent of Works report be received.
CARRIED
6.2 Handi Van Report July 2017
Resolution No: 2017.409
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Handi Van Report for July 2017 be received.
CARRIED
6.3 Building Inspector Report
Resolution No: 2017.410
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Building Inspector Report be received.
CARRIED
6.4 Management Meeting Minutes
6.5 Council Member and CAO reports
7 Other resolutions
7.1 To approve accounts
Resolution No: 2017.411
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No. 21036 to No. 21131 for a total of $1,955,842.30.
2. Payroll Account from Cheque No. 4038 to No. 4044 for a total of $120,422.67.
CARRIED
7.2 to set property tax sale date
Resolution No: 2017.412
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the 2017 Tax Sale be held at 2:00 pm on September 13th, 2017, that 2016 be the designated year, as the year for which properties, the taxes in respect of which are in arrears for the year, be offered for sale by auction to recover the tax arrears and cost;
AND FURTHER BE IT RESOLVED that the Town of Swan River place a reserve bid on all properties up to the amount of tax arrears and costs.
CARRIED
7.3 to appoint auditor
Resolution No: 2017.413
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Town of Swan River accept the Audit Proposal for the fiscal years ending December 31, 2017, 2018 and 2019 submitted by PKHC Chartered Professional Accountants.
CARRIED
7.4 to approve payment of 2017 Doctor Retention & Recruitment Annual Contribution
Resolution No: 2017.414
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that annual contribution to the Swan Valley Health Facilities Foundation Inc. for the Doctor Retention & Recruitment Fund in the amount of $62,082.23 be approved for payment.
CARRIED
7.5 to receive the SV Historical Museum 2016 Financial Statements
Resolution No: 2017.415
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Swan Valley Historical Museum Inc. financial statements for the year ended December 31st, 2016 be received.
CARRIED
7.6 to approve payment of SV Historical Museum Grant
Resolution No: 2017.416
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Swan Valley Historical Museum Inc. annual grant in the amount of $4,000 be approved for payment.
CARRIED
7.7 To authorize attendance at Swan Lake Watershed Conservation District project tour
Resolution No: 2017.417
Moved By: Phylis Friesen
Seconded By: Lance Jacobson
RESOLVED that Mayor McKenzie and Councillor Moriaux be authorized to attend the Swan Lake Watershed Conservation District project tour on August 18th, 2017
CARRIED
7.8 to approve leave of absence
Resolution No: 2017.418
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that a leave of absence be approved as requested in the letter attached as Schedule “A”.
CARRIED
7.9 To approve Recreation Guide advertisements
Resolution No: 2017.419
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that the Town purchase an 1/2 page advertisement in the Swan Valley District Recreation and Star and Times 2017/2018 Recreation Guide in the amount of $235.00 plus GST;
AND FURTHER BE IT RESOLVED that the Town purchase a full page advertisement for the aquatic centre in the Swan Valley District Recreation Commission and Star and Times 2017/2018 Recreation Guide in the amount of $340.00 plus GST.
CARRIED
7.10 to authorize travel to Brandon to consult with airport manager
Resolution No: 2017.420
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that the CAO, Councillor Moriaux, the Safety Officer and the Foreman be authorized to travel to Brandon, MB on September 21st, 2017 to consult with the Brandon airport manager.
CARRIED
7.11 to authorize travel to the Communities in Bloom Conference
Resolution No: 2017.421
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that three members of the Communities in Bloom committee be authorized to travel to the International Peace Gardens for the Communities in Bloom Conference being held on September 8th and 9th, 2017.
CARRIED
7.12 To adopt the June 2017 Financial Statements
Resolution No: 2017.422
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that the Financial Statements for the month ended June 2017 be adopted as received.
CARRIED
7.13 to authorize travel to attend Emergency Services Instructor Level 1 training
Resolution No: 2017.423
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the Fire Chief be authorized to travel to Brandon, Manitoba to attend the Emergency Services Instructor Level 1 training from October 2nd – 6th, 2017.
CARRIED
7.14 to authorize signing of the agreement for contract services for Handi Van and Fire Department
Resolution No: 2017.424
Moved By: Phylis Friesen
Seconded By: Lance Jacobson
RESOLVED that the Town of Swan River enter into an agreement for contract services for Handi-Van operation and Fire Department equipment and hall maintenance and authorize the Chief Administrative Officer to sign this agreement which is attached as Schedule “A”.
CARRIED
7.15 to write off uncollectable invoices
Resolution No: 2017.425
Moved By: Phylis Friesen
Seconded By: Lance Jacobson
WHEREAS the attached amounts receivable have been outstanding for some time;
AND WHEREAS the Town of Swan River Council feels that these amounts are uncollectable;
THEREFORE BE IT RESOLVED THAT the amounts receivable totaling $9,966.01 as attached be written off.
TABLED
7.16 To table resolution No. 2017.425
Resolution No: 2017.426
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that Resolution No. 2017.425 be tabled.
CARRIED
8 In Camera
Resolution No: 2017.427
Moved By: Phylis Friesen
Seconded By: Lance Jacobson
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED
9 Out of Camera
Resolution No: 2017.428
Moved By: Phylis Friesen
Seconded By: Jason Delaurier
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
10 Adjournment
Resolution No: 2017.429
Moved By: Phylis Friesen
Seconded By: Lance Jacobson
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED