Town of Swan River Minutes – July 4, 2017

The Council of the Town of Swan River met on Tuesday, July 4th, 2017 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Friesen, Jacobson, Moriaux, Delaurier, Whyte and Sakal present.  


1 Call to order

2 Adoption of Agenda

Resolution No: 2017.342
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the July 4th, 2017 regular meeting of Council be received.
CARRIED

3 Adoption of Minutes

Resolution No: 2017.343
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the minutes of the June 20th, 2017 regular meeting and the June 28th, 2017 special meeting of Council be adopted as received.
CARRIED

4 Delegations and Hearings

4.1 Delegation: Presentation of ACL grant cheque
Mayor McKenzie presented a $1,000.00 grant cheque to Carla Dixon of the Swan River Association for Community Living.

4.2 Public Hearing for By-Law No. 14/2017 – to rezone 218 8th Ave. S.
There were no persons present to make representation for or against By-Law No. 14/2017.

4.2.1 By-Law No. 14/2017 – 2nd reading

Resolution No: 2017.344
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that By-Law No. 14/2017 being a By-Law of the Town of Swan River to amend the Town of Swan River Zoning By-Law No. 9/2004 reclassifying Lot 9 SP 3213 DLTO from “RS-5” Residential Single Family Zone  to “RT” Residential Two Family Zone be read a second time.
CARRIED

4.2.2 By-Law No. 14/2017 – 3rd reading

Resolution No: 2017.345
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that By-Law No. 14/2017 being a By-Law of the Town of Swan River to amend the Town of Swan River Zoning By-Law No. 9/2004 reclassifying Lot 9 SP 3213 DLTO from “RS-5” Residential Single Family Zone  to “RT” Residential Two Family Zone be read a third time and be passed.
Jason Delaurier – yes
Phylis Friesen – yes
Lance Jacobson – yes
Glen McKenzie – yes
David Moriaux – yes
Jason Sakal – yes
Duane Whyte – yes
CARRIED

4.3 Public Hearing for Variation Order Application No. 2/2017

Resolution No: 2017.346
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
There were no persons present to make representation for or against Variation Order Application No. 2/2017. 
RESOLVED that Variation Order Application No. 1/2017 to vary the site width from 65′ to 55′ and to vary each site frontage from 32′ 6″ to 27′ 6″ on the property located at Lot 9 SP 3213 (218 8th Avenue South) be approved. 
CARRIED

4.4 Public Hearing for By-Law No. 15/2017 amendment to zoning by-law

There were no persons present to make representation for or against By-Law No. 15/2017.

4.4.1 By-Law No. 15/2017 – 2nd reading

Resolution No: 2017.347
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
​RESOLVED that By-Law No. 15/2017  being a by-law of the Town of Swan River to amend by-law no. 9/2004 being the Town of Swan River Zoning by-law as follows:
1. Amend Section 4.1 – Commercial Use Table – Remove footnote 4 – Maximum of 2 prefabricated buildings per lot.
be read a second time
CARRIED

4.4.2 By-Law No. 15/2017 – 3rd reading

Resolution No: 2017.348
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
​RESOLVED that By-Law No. 15/2017  being a by-law of the Town of Swan River to amend by-law no. 9/2004 being the Town of Swan River Zoning by-law as follows:
1. Amend Section 4.1 – Commercial Use Table – Remove footnote 4 – Maximum of 2 prefabricated buildings per lot.
be read a third time and be passed. 
Jason Delaurier – yes
Phylis Friesen – yes
Lance Jacobson – yes
Glen McKenzie – yes
David Moriaux – yes
Jason Sakal – yes
Duane Whyte – yes
CARRIED

4.5 Delegation: Patti Henkelman – General Manager of Recreation
Patti presented the quarterly report for the recreation department, which included information on what has been happening at the aquatic centre, the parks and the arena. 

5 Correspondence

5.1 Mixed Curling Championship Sponsorship Package Information
5.2 onald McDonald House – Red Shoe Crew Week

6 Unfinished Business
6.1 Off Leash Dog Park

7 New Business

7.1 Swan River Peewee Team request

Resolution No: 2017.349
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that the Town provide 20 picnic tables for the Peewee Provincials being held July 7th – 9th, 2017.
FURTHER BE IT RESOLVED that the Swan River Peewee Team committee is responsible for the transportation of the picnic tables to and from the event location. 
CARRIED

7.2 Hydro Service Agreement-Hill Ave

Resolution No: 2017.350
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED the Town enter into a service agreement with MB Hydro to install underground service to the 8 vacant lots west of Hill Ave.
CARRIED

7.3 SVAPL request

Resolution No: 2017.351
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Town provide a grant to the Swan Valley Animal Protection League in the amount of $100 to cover the cost for the rental of the tables and chairs for their garage sale and BBQ which was held in June 2017.

8 Reports

8.1 Superintendent of Works Report

Resolution No: 2017.352
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Superintendent of Works report be received.
CARRIED

8.2 Handi Van Report June 2017

Resolution No: 2017.353
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Handi Van Report for June 2017 be received.
CARRIED

8.3 Admin. Meeting Minutes

8.4 Council Member and CAO reports

9 By-Laws

9.1 By-Law No. 16/2017 Financial Incentive Program – 2nd reading

Resolution No: 2017.354
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that By-Law No. 16/2017 being a by-law of the Town of Swan River to establish a financial assistance program to provide an incentive for housing and commercial/industrial construction development be read a second time. 
CARRIED

9.2 By-Law No. 16/2017 Financial Incentive Program – 3rd reading

Resolution No: 2017.355
RESOLVED that By-Law No. 16/2017 being a by-law of the Town of Swan River to establish a financial assistance program to provide an incentive for housing and commercial/industrial construction development be read a third time and be passed. 
TABLED

9.3 To table resolution No. 2017.355

Resolution No: 2017.356
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that Resolution No. 2017.355 be tabled.
CARRIED

9.4 By-Law No. 17/2017 Traffic control and parking – 2nd reading

Resolution No: 2017.357
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that By-Law No. 17/2017 being a by-law of the Town of Swan River providing for the control of traffic and parking of vehicles be read a second time. 
CARRIED

9.5 By-Law No. 17/2017 Traffic control and parking – 3rd reading

Resolution No: 2017.358
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that By-Law No. 17/2017 being a by-law of the Town of Swan River providing for the control of traffic and parking of vehicles be read a third time and be passed. 
Jason Delaurier – yes
Phylis Friesen – yes
Lance Jacobson – yes
Glen McKenzie – yes
David Moriaux – yes
Jason Sakal – yes
Duane Whyte – yes
CARRIED

10 Other Resolutions

10.1 To approve accounts

Resolution No: 2017.359
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that the accounts as follows be hereby approved for payment:
 1. General Accounts from Cheque No. 20825 to No. 20874 for a total of $86,273.18. 
2. Payroll Account from Cheque No. 4009 to No. 4016 for a total of $114,408.23.                    
CARRIED

10.2 To receive letter of resignation

Resolution No: 2017.360
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that the letter of resignation from Esther Nesbit be received. 
CARRIED

10.2.1 to receive the SV District Recreation 2016 audited financial statements

Resolution No: 2017.361
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that the Swan Valley District Recreation Commission 2016 Audited Financial Statements be received.
CARRIED

10.3 to receive the SLWCD audited financial statements

Resolution No: 2017.362
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that the Swan Lake Watershed Conservation District 2016/2017 audited financial statements be received. 
CARRIED

10.4 reserve fund transfer

Resolution No: 2017.363
Moved By: Phylis Friesen
Seconded By: Duane Whyte
WHEREAS the Capital Budget for the Year 2017 included “Computer/diagnostic tool/curb form” to be borne by Machinery Replacement Reserve to a total of $37,000.00, and
AND WHEREAS such curb form has been purchased at a cost of $4,971.24;
THEREFORE BE IT RESOLVED that $4,971.24 be transferred from the Machinery Replacement Reserve Fund to the General Operating Fund.
CARRIED

10.5 to authorize signing of Video Recording contract

Resolution No: 2017.364
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED  that the Chief Administrative Officer be authorized to sign the contract for video recording services as per Schedule “A” attached. 
CARRIED

10.6 to refund a portion of taxes

Resolution No: 2017.365
Moved By: Jason Sakal
Seconded By: Phylis Friesen
WHEREAS the Recycling and Garbage Bylaw 1/2017 has roll # 25800.000 listed as 2 dumpster pickups per week plus cans pick up at a levy of $1,449.60 per year and this roll should have been listed as only cans pick up at a levy of $289.92 per year;
THEREFORE BE IT RESOLVED that roll # 25800.000 be provided a refund of $1,159.68.
 CARRIED

10.7 to receive the 2016 audited financial statements

Resolution No: 2017.366
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the audited financial statements for the year ended December 31, 2016 be received. 
CARRIED

10.8 To receive the building permit applications

Resolution No: 2017.367
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the following Building Permit Applications be received:
32/17 – 209 Parkview Dr – Fence
33/17 – 15 Vivan St – Storage Shed
34/17 – 314 6th Ave N – Addition to Building
35/17 – 226 Swan River Dr – Fence
36/17 – 230 Swan River Dr – Fence
37/17 – 1541-1545 Main St – Mobile Home
38/17 – 1541-1545 Main St – Mobile Home
39/17 – 216 2nd Ave S – Fence
40/17 – 551 Ross St – Storage Shed
41/17 – 203 Parkview Dr – Shed
42/17 – 440 Currie Rd – 4 Plex
43/17 – 403 9th Ave N – Fence
44/17 – 456 Dixie Rd – Deck
45/17 – 301 13th Ave S – Garage
CARRIED

10.9 to hire part time Lifeguards

Resolution No: 2017.368
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that Emily Simpson, Karlynne Sagert and Nyle Williams be hired as part-time Lifeguards effective July 4th, 2017.
CARRIED

10.10 to declare the Northwest Roundup and Exhibition a “Significant Event”

Resolution No: 2017.369
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Town of Swan River Council declare the Northwest Roundup and Exhibition being held on July 27th, 28th, 29th and 30th, 2017 a “Significant Event” in the Town of Swan River. 
CARRIED

11 In Camera

Resolution No: 2017.370
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED

12 Out of Camera

Resolution No: 2017.371
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED

13 to accept offer on lot

Resolution No: 2017.372
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that Roll #52400.000 be sold to Walter and Kathy Lepholtz for $500.00 plus GST.
FURTHER BE IT RESOLVED that the legal fees are to be paid by the purchasers. 
CARRIED

14 Adjournment

Resolution No: 2017.373
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED