The Council of the Town of Swan River met on Wednesday, March 8th, 2017 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Friesen, Whyte, Jacobson, Moriaux, Delaurier and Sakal present.
1 Call to order
2 Adoption of Agenda
Resolution No:2017.123
Moved By:David Moriaux
Seconded By:Jason Delaurier
RESOLVED that the Agenda for the March 8th, 2017 regular meeting of Council be received.
CARRIED
3 Adoption of Minutes
Resolution No:2017.124
Moved By:David Moriaux
Seconded By:Jason Delaurier
RESOLVED that the minutes of the February 22nd, 2017 regular meeting of Council be adopted as received.
CARRIED
4 Delegations and Hearings
4.1 Delegation: Swan Valley Chamber of Commerce – to accept grant for Thompson Trade Show
Mayor McKenzie presented Jason Eisner of the Swan Valley Chamber of Commerce with a $2500 grant to help fund the Chamber of Commerce’s participation in the Thompson Trade Show.
4.2 Delegation: Bruce Hardie – Pacak Kowal Hardie & Co. – Handi Transit Van 2016 Audit
Bruce Hardie and Deanna Martin of Pacak Kowal Hardie & Co. reviewed the 2016 audit of the Swan River Handi Transit Van with Council.
5 Correspondence
5.1 SVSD Letter re: Rugby Field
5.2 IMR Letter re: Handi Transit Van Storage Facility grant
5.3 IMR Letter re: 6th Ave Lift Station Upgrade grant
5.4 AMM re: Resolutions for June District Meetings
6 Reports
6.1 Superintendent of Works Report
Resolution No:2017.125
Moved By:David Moriaux
Seconded By:Jason Delaurier
RESOLVED that the Superintendent of Works report be received.
CARRIED
6.2 Fire Department Report for February 2017
Resolution No:2017.126
Moved By:Jason Delaurier
Seconded By:David Moriaux
RESOLVED that the Swan River Fire Department February 2017 report be received.
CARRIED
6.3 SV Settlement and Immigrant Services Inc. 2016 Report
Resolution No:2017.127
Moved By:Jason Delaurier
Seconded By:David Moriaux
RESOLVED that the Swan Valley Settlement and Immigrant Inc. 2016 report be received.
CARRIED
6.4 Handi Van Report February 2017
Resolution No:2017.128
Moved By:Jason Delaurier
Seconded By:David Moriaux
RESOLVED that the Handi Transit Van February 2017 report be received.
CARRIED
6.5 Admin. Meeting Minutes
6.5.1 Feb 9, 2017
6.5.1.1 Feb 16, 17
6.5.2 Mar 2, 17
6.6 Council Member and CAO reports
7 By-Laws
7.1 By-Law No. 4/2017 Handi Transit Van, Equipment and Storage Facility Reserve Fund – 2nd reading
Resolution No:2017.129
Moved By:Lance Jacobson
Seconded By:Jason Delaurier
RESOLVED that By-Law No. 4/2017 being a By-Law of the Town of Swan River to establish a reserve fund for the replacement of the handi-transit vans and equipment and for the construction of a handi-transit van storage facility be read a second time.
CARRIED
7.2By-Law No. 4/2017 Handi Transit Van, Equipment and Storage Facility Reserve Fund – 3rd reading
Resolution No:2017.130
Moved By:Lance Jacobson
Seconded By:Jason Delaurier
RESOLVED that By-Law No. 4/2017 being a By-Law of the Town of Swan River to establish a reserve fund for the replacement of the handi-transit vans and equipment and for the construction of a handi-transit van storage facility be read a third time and be passed.
David Moriaux – yes
Duane Whyte – yes
Glen McKenzie – yes
Jason Sakal – yes
Jason Delaurier – yes
Lance Jacobson – yes
Phylis Friesen – yes
CARRIED
8 Other Resolutions
8.1 to authorize the 6th Ave Lift Station upgrade project
Resolution No:2017.131
Moved By:Lance Jacobson
Seconded By:Jason Delaurier
WHEREAS the Town has the 6th Ave Wastewater Pump Station Upgrade in the 2017 financial plan and the plan has not been finalized, and;
AND WHEREAS as of Feb 28th, 2017 the Town has received a grant under the Clean Water and Wastewater Fund in the maximum amount of $750,000.00;
THEREFORE BE IT RESOLVED that the Superintendent of Works move forward with the project prior to the 2017 financial plan approval.
CARRIED
8.2 To approve accounts
Resolution No:2017.132
Moved By:Duane Whyte
Seconded By:Phylis Friesen
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No.20249 to No.20334 for a total of $105,964.97.
2. Payroll Account from Cheque No. 3949 to No. 3955 for a total of $107,460.56.
CARRIED
8.3 To receive the Swan Valley Crisis Centre Financial Statements
Resolution No:2017.133
Moved By:Duane Whyte
Seconded By:Phylis Friesen
RESOLVED that the Swan Valley Crisis Centre Inc. Financial Statements to March 31, 2016 be received.
CARRIED
8.4 to approve payment of SV Crisis Centre annual grant
Resolution No:2017.134
Moved By:Duane Whyte
Seconded By:Phylis Friesen
RESOLVED that the $1,000 Swan Valley Crisis Centre annual grant be approved for payment.
TABLED
8.5 To table resolution no. 2017.134
Resolution No:2017.135
Moved By:David Moriaux
Seconded By:Lance Jacobson
RESOLVED that Resolution No. 2017.134 be tabled.
CARRIED
8.6 To authorize attendance to a pesticide workshop
Resolution No:2017.136
Moved By:Phylis Friesen
Seconded By:Jason Sakal
RESOLVED that Justin Lumax and Patrick Maga be authorized to attend the Assiniboine Community College Pesticide Workshop in Elie, MB on March 22, 2017.
CARRIED
8.7 to receive the SV Settlement and Immigrant Services proposed budget for 2017 to 2020.
Resolution No:2017.137
Moved By:Phylis Friesen
Seconded By:Jason Sakal
RESOLVED that the Swan Valley Settlement and Immigrant Services Inc. proposed budget for 2017 to 2020 be received.
CARRIED
8.8 to approve payment of the 2017 financial contribution to SV Settlement and Immigrant Services Inc.
Resolution No:2017.138
Moved By:Phylis Friesen
Seconded By:Duane Whyte
RESOLVED that the payment of the 2017 financial contribution to Swan Valley Settlement and Immigrant Services Inc. in the amount of $9,000 be approved for payment.
CARRIED
8.9 to approve payment of the Manitoba Communities in Bloom 2017 registration
Resolution No:2017.139
Moved By:Phylis Friesen
Seconded By:Duane Whyte
RESOLVED that the payment of the Manitoba Communities in Bloom 2017 registration in the amount of $400 be approved for payment.
CARRIED
8.10to authorize attendance at HBRA AGM
Resolution No:2017.140
Moved By:Jason Sakal
Seconded By:Phylis Friesen
RESOLVED that Glen McKenzie and Council be authorized to attend the Hudson Bay Route Association Annual General Meeting and Convention being held in Swan River on April 20th and 21st, 2017.
CARRIED
8.11 To receive the building permit applications
Resolution No:2017.141
Moved By:Jason Sakal
Seconded By:Duane Whyte
RESOLVED that the following Building Permit Applications be received:
2/17 – 210 Centennial Dr S – Pilings for Decks
CARRIED
9 In Camera
Resolution No:2017.142
Moved By:Jason Sakal
Seconded By:Phylis Friesen
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED
10 Out of Camera
Resolution No:2017.143
Moved By:Jason Sakal
Seconded By:Phylis Friesen
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
11 Adjournment
Resolution No:2017.144
Moved By:Jason Sakal
Seconded By:Phylis Friesen
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED