Swan Valley School Division Minutes – May 8, 2017

Swan Valley
School Division

Executive Summary of the
May 8, 2017
Regular Board Meeting

Submitted by:
Tim Mendel

1. Henry Barkowski, former Principal at Swan Valley Regional Secondary School, made a presentation to the Board in response to the Board’s initiative to reduce the number of Trustees from nine to seven. Mr. Barkowski suggested that the Board should consider replacing the ward system and moving to an at-large system. He pointed out the many merits to an at-large system. Unfortunately, current legislation does not permit boards from adopting an at-large system of voting for trustees. Very informative and thoughtful presentation.

2. The Board formed an Ad Hoc Committee to organize some events given that this year is Canada’s 150th birthday and Swan Valley School Division’s 50th birthday. The Committee will meet to plan some events.

3. The Board approved the implementation of a Life Skills Program which will be delivered by Communities That Care. The Program will be implemented Division wide next year at the Grade 6 level. The Program will be delivered by trained personnel from Communities That Care. Great when community organizations can work together and provide great programs for our students.

4. The Superintendent updated the Board on the Volvo Project. The Volvo Project involves Level One Heavy Duty Mechanic Training for Adults from across the region. This is a partnership between UCN, SVSD, ACC and Volvo Canada. Volvo has donated a number of items to the Heavy Duty Program: engines, front end, rear end and Gardewine North has transported some of these pieces of equipment to Swan River from Winnipeg free of charge. Big thanks to both Volvo and Gardewine North for their support of the Heavy Duty Program.

5. Staffing is progressing and should be completed in a few weeks.

6. Trustee Highmoor reported on the Liaison Meeting with the Swan Valley Teachers’ Association. A number of items were discussed at the meeting. Positive, constructive and useful meeting.

Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on May 8, 2017 commencing at 7:30 p.m. (unapproved)

The following were present:
Chair: K. Riehl
Trustees: L. Evans, D. Burghart, S. Haluschak, K. Highmoor, V. Rooks, W. Schaffer, B. Stephen, G. Wowchuk
Superintendent: T. Mendel
Secretary-Treasurer: B. Rausch
Student Services Coordinator: D. Burnside
Absent: D. Coulthart, C. Staniland

R1 V. Rooks, B. Stephen:
THAT the Minutes of the regular meeting of April 24, 2017, be adopted.

R2 W. Schaffer, B. Stephen:
THAT the Staffing Report of the Superintendent/CEO, 8.2, as presented, be ratified.

R3 W. Schaffer, D. Burghart:
THAT as per the Report of the Superintendent/CEO, 8.1, the Implementation Plan as outlined by Communities That Care, April 24, 2017 Board presentation, be approved for the 2017/18 school year, with review for continuation to occur during Spring 2018.

R4 G. Wowchuk, K. Highmoor:
THAT the Report of the Secretary-Treasurer, 9.2, on Capital Disbursements, be received and authorization of the payments outlined, be approved.

R5 K. Highmoor, S. Haluschak:
THAT as per Item 13.1, the Notes on the SVTA/SVSD Liaison Meeting of May 2, 2017, be received.

R6 K. Highmoor, S. Haluschak:
THAT the Report of the Secretary-Treasurer, 14.1, on the Trustee Representation Review, be received and that this resolution will serve as notice that the required by-law to reduce the number of trustees from nine to seven, effective the October 2018 election, will receive first reading at the May 23, 2017 Board Meeting, be approved.

Board acknowledged and thanked Mr. Henry Barkowski for his presentation and input regarding the Trustee Representation Review.

R7 G. Wowchuk, D. Burghart:
THAT the Report on the Board Workshop of May 1, 2017, 14.2, be received and the proposed Division policy process outlined using the Board Governance Model, be approved.

R8 L. Evans, V. Rooks:
THAT the Board move to In-Camera.

R9 D. Burghart, B. Stephen:
THAT the Board move out of In-Camera.

R10 V. Rooks, B. Stephen:
THAT as per Item 17.3.1, the Report of the Student Services Coordinator on the results of the Swan Valley Communities That Care Survey, be received.

R11 S. Haluschak, K. Highmoor:
THAT as per Item 17.1.1, the Annual Vacation Report of the Secretary-Treasurer, be received and the recommendation as outlined, be approved.

Appointment of Ad Hoc Committee: G. Wowchuk, D. Burghart, V. Rooks
Purpose: SVSD’s 50th and Canada’s 150th
Meeting set for 12 Noon May 17, 2017.

R12 D. Burghart, G. Wowchuk:
THAT we do now adjourn at 9:46 p.m.