Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 28th day of February, 2017 at 7:00 p.m.
Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster, David Minish
CAO; Carolyn Gordon
Absent with Prior Written Notice: Terry Neely
Delegations;
7:00 pm – Postponed until March 8th, 2017
7:30 pm – Stephanie Reid & Walter Kolisnyk re: SLWCD Projects/Funding/Future Plans
Additions to the Agenda:
1. GLEN FOSTER
DAVID MINISH
RESOLVED that written notice of absence has been received from Councillor, Terry Neely regarding the Regular Meeting of Council held on this 28th day of February, 2017, and the same shall be accepted by the members of Council for the Municipality of Swan Valley West.
Carried:
2. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held this 28th day of February, 2017 shall be adopted as amended.
Carried:
3. DAVID MINISH
GLEN FOSTER
RESOLVED that the Minutes for the Regular Meeting of Council for the Municipality of Swan Valley West held on the 13th day of February, 2017 shall be adopted as circulated.
Carried:
4. BRIAN BURICK
GLEN FOSTER
RESOLVED that the Rural PW Report for the period ending February 28th, 2017 as submitted by the Superintendent of Public Works, shall be received by the Council for the Municipality of Swan Valley West.
Carried:
5. DAVID MINISH
BRIAN BURICK
RESOLVED that By-Law No. 0058-16, being a by-law of the Municipality of Swan West amending By-Law No. 0015-15 regarding the remuneration of Members of Council for the fiscal year 2017 and each fiscal year thereafter, shall be read a third time this 28th day of February, 2017, signed by the Reeve, and signed & sealed by the Chief Administrative Officer.
Verne Scouten yes
David Minish yes
Carrie Blosha yes
Terry Neely absent
Brian Burick no
Glen Foster yes
Carried:
6. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that Reeve Scouten shall be approved to attend the Mayors Reeves and CAOs meeting to be held on April 11th, 2017 in Winnipeg and;
BE IT FURTHER RESOLVED that the Reeve and the following councillors shall be approved to attend the Municipal Officials Seminar being held in Winnipeg on April 12th & 13th, 2017:
– David Minish
AND BE IT FURTHER RESOLVED that all costs associated with the attendance at events noted above shall be paid in accordance with current Municipal Policies and By-Laws.
Carried:
7. DAVID MINISH
GLEN FOSTER
RESOLVED that the CAO shall authorized to order a secondary Mastercard from CUETS Financial for the Urban Public Works Department as per ‘FORM B’ dated February 28th, 2017 to be used under the terms and conditions of the current municipal procurement policy.
Carried:
8. DAVID MINISH
GLEN FOSTER
WHEREAS a Senior Election Official has been appointed for Swan Valley West, and we are now required to establish the rate of remuneration for the SEO;
THEREFORE BE IT RESOLVED that we do hereby agree that the SEO shall be paid the following rates of remuneration for performing the required duties as set out in The Municipal Councils and School Boards Election Act:
$2400.00 per year in the year of a regular election; payable in four equal installments to be issued on the first day of June, August, October and December;
$1200.00 per by-election, payable in one installment after the by-election is completed;
$ 240.00 per year in a year when there is neither a regular election, nor a by-election, payable in one installment on the last day of December.
AND BE IT FURTHER RESOLVED that the municipality shall reimburse the SEO at the same rate per kilometer as paid to members of the municipal council for each kilometer actually travelled in the performance of their duties as SEO. A record of any travel claimed shall be presented to Council for their review and approval prior to payment being issued for said mileage expenses.
Carried:
9. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that By-Law No. 0053-17, being a by-law of the Municipality of Swan Valley West to amend By-Law No. 2427-12 of the former Rural Municipality of Swan River, authorizing the requirement to obtain an Aggregate Mining License and Aggregate Transport License within the Municipality, shall be introduced and read a first time this 28th day of February, 2017.
Carried:
10. DAVID MINISH
CARRIE BLOSHA
RESOLVED that By-Law No. 0053-17, being a by-law of the Municipality of Swan Valley West to amend By-Law No. 2427-12 of the former Rural Municipality of Swan River, authorizing the requirement to obtain an Aggregate Mining License and Aggregate Transport License within the Municipality, shall be read a second time this 28th day of February, 2017.
Carried:
11. BRIAN BURICK
DAVID MINISH
WHEREAS the invoices for Progress Estimates No. 4 and 5 have been reviewed and found to be satisfactory;
THEREFORE BE IT RESOLVED that we do hereby authorize payments for said Progress Estimates as follows;
Progress Estimate No. 4 in the amount of $2494.80 (Paid as invoice No.1876)
Progress Estimate No. 5 in the amount of $43,050.00 plus GST on the $8,000.00 holdback in the amount of $400.00 for a total of $43,450.00
AND BE IT FURTHER RESOLVED that the CAO shall be authorized to sign Progress Estimates No. 4 & 5 on behalf of the municipality.
Councillor Minish called for a recorded vote:
Scouten yes
Minish yes
Blosha yes
Foster yes
Burick yes
Carried:
12. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #13160 to #13170 in the amount of $240,425.46
General Cheques #13171 to #13194 in the amount of $23,160.68
Payroll Cheques #1268 to #1282 in the amount of $19,161.23
For a Grand Total of $282,747.37
Carried:
13. DAVID MINISH
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
General Cheques #13195 to #13198 in the amount of $81,809.49
Carried:
14. BRIAN BURICK
GLEN FOSTER
RESOLVED that we do hereby approve the attendance of Councillor Minish at the MNP Cyber Security Seminar to be held in Brandon, MB. On March 14th, 2017 with all eligible expenses to be paid in accordance with current municipal policies and by-laws.
Carried:
15. CARRIE BLOSHA
BRIAN BURICK
WHEREAS it has been determined that there will be a number of absences at the meeting of council set for March 14th, 2017;
THEREFORE BE IT RESOLVED that we do hereby agree to move the aforementioned meeting to Thursday, March 16th, 2017.
Carried:
16. DAVID MINISH
GLEN FOSTER
RESOLVED that we do hereby agree to make the following financial contributions to the Swan Valley Chamber of Commerce in 2017;
2017 Membership Fee – $95.00
2017 Thompson Trade Show – $995.00
2017 Summer Student – $200.00
Carried:
17. BRIAN BURICK
DAVID MINISH
RESOLVED that the council for the Municipality of Swan Valley West does hereby agree to write a letter to Manitoba Infrastructure requesting an investigation into improved safety at the intersection of Highway 83 and Highway 83A.
Carried:
18. GLEN FOSTER
DAVID MINISH
RESOLVED that we do hereby accept the following verbal reports regarding Council Committees and Communication;
C. Blosha, LUD Meeting
B. Burick, Aggregate By-Law & Upcoming Meeting of SLWCD
D. Minish, Benito Fireman’s Supper
V. Scouten, Meeting with MLA Wowchuk re: Local Health Care
Carried:
19. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that Budget Meetings shall be set for the following dates;
Preliminary Budget Review, Wednesday, March 8th, 2017 at 5 pm.
Joint Budget Meeting with the Benito LUD Committee, Thursday, March 16th, 2017 at 5pm.
Carried:
20. DAVID MINISH
BRIAN BURICK
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding In-Camera, Legal matters.
Carried:
21. BRIAN BURICK
GLEN FOSTER
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to continue discussions regarding Legal Matters.
Carried:
22. BRIAN BURICK
GLEN FOSTER
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:
23. GLEN FOSTER
DAVID MINISH
RESOLVED that this meeting shall now adjourn at 11:50 p.m.
Carried: