Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba this 29th day of December, 2016 at 5:40 p.m.
Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster
David Minish, Terry Neely, Stan Potten
CAO; Carolyn Gordon
Delegations;
5:30 pm – K. Genoway re: Recap of 2016 Public Works / Plans for 2017
6:00 pm – D. Rose re: Building Inspection Services
1. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held this 29th day of December, 2016 shall adopted as Amended.
Carried:
2. TERRY NEELY
GLEN FOSTER
RESOLVED that the 2016 Public Works Recap the Summary of Projects to be Completed in 2017 shall be received by the Council for the Municipality of Swan Valley West as submitted by the Superintendent of Public Works and;
BE IT FURTHER RESOLVED that list of proposed ‘New Projects’ to be undertaken in the 2017 Fiscal Year shall be forwarded to the 2017 Budget Meeting for consideration.
Carried:
3. STAN POTTEN
CARRIE BLOSHA
WHEREAS the owners of PT. NE 1/4 SEC. 33-35-29WPM have made application to subdivide their property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Indigenous and Municipal Relations dated December 21st, 2016 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions and requirements are met as included in the above noted letter.
Carried:
4. BRIAN BURICK
DAVID MINISH
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss a matter of sensitive nature.
Carried:
*** Councillor Potten left the meeting at 8:15 pm ***
5. TERRY NEELY
DAVID MINISH
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
David Minish ABSTAIN
Carried:
6. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council & Citizen Committee Appointments shall be approved for 2017 as attached hereto.
Carried:
7. TERRY NEELY
BRIAN BURICK
RESOLVED that By-Law No. 0058-17, being a by-law of the Municipality of Swan Valley West to provide for the remuneration of the members of Council, shall be introduced and read a first time this 29th day of December, 2016.
Carried:
8. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that By-Law No. 0058-17, being a by-law of the Municipality of Swan Valley West to provide for the remuneration of the members of Council, shall be read a second time this 29th day of December, 2016.
Carried:
9. BRIAN BURICK
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby acknowledge receipt of the Certificate of Substantial Performance as well as the Construction Completion Certificate regarding DFA Site No. 65-2014 and;
BE IT FURTHER RESOLVED that we do hereby agree to retain the holdback in full until such time as the work is fully completed and all deficiencies have been corrected or resolved.
Carried:
10. TERRY NEELY
GLEN FOSTER
RESOLVED that we do hereby approve the carry-over of accumulated overtime hours as requested December 15th, 2016.
Carried:
11. CARRIE BLOSHA
BRIAN BURICK
WHEREAS the Benito Fireman’s Association has made expenditures eligible for coverage under the municipality’s financial plan and;
WHEREAS it is necessary to reimburse the association for said expenses as outlined on the request submitted to the municipality on December 19th, 2016;
THEREFORE BE IT RESOLVED that we do hereby agree to make payment in the amount of $11,961.13 and shall include this amount in the 2016 expenses as outlined on the recap report circulated to the members of council.
Carried:
12. GLEN FOSTER
BRIAN BURICK
RESOLVED that we do hereby receive the 2016 Response Report for the Benito Fire Department as submitted.
Carried:
13. TERRY NEELY
DAVID MINISH
WHEREAS the municipality has requested quotes from two local contractors for the cleaning and painting of the tanks at the Benito Water Treatment Plant and;
WHEREAS one quote has been received and is considered to be reasonable cost for said services;
THEREFORE BE IT RESOLVED that we do hereby formally agree to hire the services of Pelly Trail Mobile as per the quote submitted on May 19th, 2016.
Carried:
14. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that we do hereby agree to pay out the maximum number of hours of accumulated overtime and the full number of hours of unused vacation as per the report submitted to council on December 29th, 2016.
Carried:
15. DAVID MINISH
TERRY NEELY
WHEREAS By-Law No. 2354 of the former RM of Swan River provides for the establishment of a Pound as outlined in Subsection 3(1) and the appointment of a Pound Keeper under Subsection 3(3) and;
WHEREAS it has been deemed necessary by council to establish a pound and appoint a Pound Keeper in accordance with said By-Law and outlined on the Recommendation received by council dated December 28th, 2016;
THEREFORE BE IT RESOLVED that we do hereby agree to establish a pound and appoint a Pound Keeper as per said recommendation effective immediately.
Carried:
16. CARRIE BLOSHA
TERRY NEELY
WHEREAS the Council for the Municipality of Swan Valley West has agreed to established a pound and a Pound Keeper for the purpose of enforcement of the Animal Control By-Law No. 2354 of the previous RM of Swan River;
THEREFORE BE IT RESOLVED that we do hereby agree to enter into a contract for said services as presented to council this 29th day of December, 2016.
Carried:
17. BRIAN BURICK
TERRY NEELY
RESOLVED THAT THE Council for the Municipality of Swan Valley West does hereby receive the Financial Statement for the period ending December 29th, 2016 as presented.
Carried:
18. TERRY NEELY
DAVID MINISH
RESOLVED that the Council does hereby approve the list of transfers attached hereto as Schedule ‘A’ as provided in the 2016 Financial Plan and under the terms and conditions of the respective Reserve By-Laws.
Carried:
19. TERRY NEELY
BRIAN BURICK
WHEREAS it has been determined that an excess amount of $33,616.94 was withdrawn from the Federal Gas Tax reserve, resulting in Federal funding of an amount totaling more than 50% of the total cost for the Potten Drive Paving Project;
THEREFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to include the repayment of the aforementioned funds to the Federal Gas Tax Reserve as part of the 2017 Financial Plan for the municipality.
Carried:
20. GLEN FOSTER
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
General Cheques #12997 to #13014 in the amount of $32,488.76
General Cheques #13015 to #13028 in the amount of $593,634.90
General Cheques #13030 to #13050 in the amount of $53,496.89
Payroll Cheques #1165 to #1181 in the amount of $22,872.98
Payroll Cheques #1182 to #1198 in the amount of $36,732.35
For a Grand Total of $739,225.88
Carried:
**Reeve Verne Scouten withdrew from the meeting at 10:15 pm **
** With reference to December 29, 2016, agenda item #6.5, motion number 21 regarding Payment of cheque No.13029, Reeve Verne Scouten, disclosed a personal interest in the matter before council**
**Deputy Reeve, Terry Neely assumed the chair.**
21. GLEN FOSTER
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #13029 in the amount of $451.45
Carried:
**Reeve Verne Scouten returned to the meeting at 10:18 pm and assumed the chair.**
**Deputy Reeve, Terry Neely left the chair.**
22. BRIAN BURICK
GLEN FOSTER
RESOLVED that we do hereby receive the Benito Lift Station Report Dated December 12th, 2016 from Contec Projects Limited.
Carried:
23. DAVID MINISH
BRIAN BURICK
WHEREAS the house on the municipal property known as 80 – 2nd Avenue in Benito should be removed as it is no longer structurally safe;
THEREFORE BE IT RESOLVED that we do hereby agree to have electrical services removed from said property and authorize the CAO to complete, sign and submit the ‘Facilities Removal Request’ to Manitoba Hydro as soon as possible.
Carried:
24. GLEN FOSTER
TERRY NEELY
RESOLVED that this meeting shall now adjourn at 11:15 p.m.
Carried: