Minutes of the Regular Council Meeting of the Rural Municipality of Mountain held Wednesday, November 30th, 2016 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.


Members Present:
Reeve: Marvin Kovachik
Councillors:
1 – Wilmer Malcolm
2 – Stephen Nadolney
3 – Nestor Rizok
4 – Connie Forbes
5 – Jesse Larocque
6 – Brad Wyatt

CAO Robin Wiebe was present and acted as secretary.

1. Call to Order

The meeting was called to order at 10:01A.M. by Reeve Marvin Kovachik, quorum being present.

2. Agenda
2.1 Adoption of Agenda

486/16
Nadolney
Wyatt
BE IT RESOLVED THAT the Agenda for the November 30th, 2016 Regular Meeting of Council be adopted as presented.
CARRIED.
For 7_ Against 0

3. Matters Arising from Minutes

3.1. Minutes of the Regular Meeting of Council November 9th, 2016 Res. No. 487/16

3.2.

487/16
Nadolney
Wyatt
BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council held November 9th, 2016 be adopted as amended, all requirements having been complied with.
CARRIED.
For 7_ Against 0

4. By-Laws & Policies
4.1. By-Law 05/15 Mafeking Water Rates [3rd Reading]: Res. No. 489/16
4.2. By-Law 06/15 Birch River Water Rates [3rd Reading]: Res. No. 488/16
4.3. Texas Gate Policy: reviewed

488/16
Nadolney
Forbes
BE IT RESOLVED THAT By-Law No. 06-15, being the By-law governing Water Rates for the Birch River Utility in the RM of Mountain, be given third and final reading; passed, signed and sealed.
Kovachik – For
Malcolm – For
Nadolney – For
Rizok – For
Forbes – For
Larocque – For
Wyatt – Against
CARRIED.
For 6_ Against 1

489/16
Nadolney
Forbes
BE IT RESOLVED THAT By-Law No. 05-15, being the By-law governing Water Rates for the Mafeking Utility in the RM of Mountain, be given third and final reading; passed, signed and sealed.
Kovachik – For
Malcolm – For
Nadolney – For
Rizok – For
Forbes – For
Larocque – For
Wyatt – Against
CARRIED.
For 6_ Against 1

5. Financial:
5.1 Ward Financial Reports/Budget Meeting December 9th :reviewed
5.2 Taxes Cancelled [Owner Assessor Agreement binding on Council]: Res. No. 490/16
5.3 Tax Sale Update (reviewed)
5.4 Fire Department Purchases: Res. No. 491/16 & Res. No. 492/16
5.5 Accounts Payable: Res. No. 493/16

BROKE FOR LUNCH

490/16
Nadolney
Wyatt
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby cancel taxes as per Schedule “A” attached hereto.
CARRIED.
For 7_ Against 0

491/16
Nadolney
Forbes
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.
For 7_ Against 0

492/16
Nadolney
Forbes
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.
For 7_ Against 0

493/16
Nadolney
Malcolm
RESOLVED THAT Cheque Nos. 20161471 to 20161558 amounting to $95,857.53, including $542.33 for Councillor Indemnities, as authorized by By-Law 03/16 and Direct Deposit Payroll in the amount of $9,350.84, be approved for payment.
CARRIED.
For 7_ Against 0

6. Ward Reports & Work Orders Res. No. 494/16

494/16
Nadolney
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #131/16 to #139/16 attached hereto.
CARRIED.
For 7_ Against 0

7. Delegations/Petitions
7.1. 10:30 am Road Maintenance Contractor South
7.2. 2:00 pm Road Maintenance Contractor North

8. General Business
8.1 Meeting Attendance/Reports
8.1.1. OFC/RM Ethelbert Meeting November 10th, 1:00 pm, Cowan (reviewed)
8.1.2. AMM Convention/LGD Ad Hoc meeting (reviewed)
8.1.3.Reschedule Personnel November 30th to Special Budget Meeting Dec. 9/16
8.1.4. Regular Council Meeting December 14th: Res. No. 495/16
8.2 Drainage Applications [if any] None
8.3 RFQ – Snow Clearing: Res. Nos. 496/16, Res. No. 497/16 & Res. No. 498/16
8.4 Offer to Purchase Gravel [Bipole/Pulp River]: Not available
8.5 BR WDG/Cowan WDG – Dillon/Environment: reviewed; Ward 1 to pursue land location

RECESS

8.6 BR Elevator Clean-Up: reviewed; RFP from Intermountain Logging
8.7 Complaint/Request – Pine River Cemetery [D.Caruk] declined request to assume cemetery maintenance
8.8 Complaint/Request – Weeds [D. Kowaluk] Notify land owners
8.9 Complaint/Request – Curb Stop Replacement [T. Holowachuk] confirmed
8.10 Personnel
8.10.1. Green Team 2017-apply for each LUD
8.10.2. RM Sidewalk clearing in LUD Birch River: Res. No. 499/16
8.10.3. CAO Request for Payout: Res. No. 500/16
8.10.4. District Fire Chief: Res. No. 501/16
8.10.5.

495/16
Wyatt
Nadolney
WHEREAS council meeting dates conflict with various municipal activities;
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby reschedule December 14th regular meeting to December 16th, 2016.
CARRIED.
For 7_ Against 0

496/16
Nadolney
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the Request for Quotation from Greely for snow clearing (Mafeking) as per Schedule ‘A’ attached hereto.
CARRIED.
For 7_ Against 0

Councilor Forbes declared an interest and left the meeting for Res. No. 497/16

497/16
Nadolney
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the Request for Quotation from Forbchuk Ventures for snow clearing (Birch River) as per Schedule ‘A’ attached hereto.
CARRIED.
For 6_ Against 0

498/16
Nadolney
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the Request for Quotation from Greely for snow clearing (Bellsite) as per Schedule ‘A’ attached hereto.
CARRIED.
For 7_ Against 0

499/16
Malcolm
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hire Joan Jackson for sidewalk maintenance at RM Administration office & BR Library per rate attached hereto as Schedule ‘A’.
CARRIED.
For 7_ Against 0

500/16
Larocque
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve for payment banked time as attached hereto in Schedule ‘A’.
CARRIED.
For 7_ Against 0

501/16
Nadolney
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby create a District Fire Chief position to promote conformity among all RM Mountain fire departments, [training, reporting, inventory, etc.] and that a meeting of the Fire Committee be called and held to make a recommendation to Council to fill the Position by Dec 31/2016.
CARRIED.
For 7_ Against 0

9. Communications

9.1. MB Sustainable Development – SLWCD: reviewed
9.2 MIT – Amended Permits (reviewed) RM request Bipole approaches remain permanently
9.3 MB Housing – 370 Main St. Cowan (reviewed; council not interested)
9.4 MIMR – Mutual Aid Agreement Dawson Bay/Pelican Rapids (reviewed fee for service request RE: MFD capabilities)
9.5 Ferris Law – Mafeking Cemetery (declined to accept transfer of title)
9.6 MVSD & SVSD – Resolution 08/2016:defeated at AMM convention
9.7 Donation Request – Invasive Species Council of Manitoba: Res. No. 502/16
9.8 Donation Request – BR Community Club [Bingo] Res. No. 503/16
9.9 SV RISE – Ad share Summer Games 2017: Res. No. 504/16
9.10 Safe House Swan River – Request for Council Representative (no volunteers)
9.11 LUD Mafeking Regular Meeting Minutes November 7th, 2016: Res. No. 505/16

502/16
Larocque
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the request of Invasive Species Council of MB for a donation in the amount of $100.00.
CARRIED.
For 4_ Against 3

503/16
Larocque
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the request of BRCC for a donation in the amount of $25.00.
CARRIED.
For 7_ Against 0

504/16
Malcolm
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain contribute towards SV RISE advertising as attached hereto in Schedule ‘A’.
CARRIED.
For 6_ Against 1

505/16
Wyatt
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve for payment prizes for LUD Mafeking Christmas decorating contest as outlined in LUD minutes Oct 3/16.
CARRIED.
For 7_ Against 0

10. Adjournment

506/16
Larocque
Rizok
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on December 9th, 2016.
Meeting adjourned at 4:30 P.M.
CARRIED.
For _7 Against 0