Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 18th day of October, 2016 A.D. at 7:00 p.m.



Present:
Reeve: C.Eisner
Councillors: J. Caruk, L. Hutman, L. Mychalchuk, G. Bartel, C. Densen & S. Walmsley
C.A.O. – K. Chartrand

Delegations:
7:30 p.m. Minitonas Arena Board

Additions to Agenda:
4.7 – Letter received from Swan Valley Mutual Aid District
4.8 – Cancellation of Board of Revisions
4.9 – Change to assessment

1. S.Walmsley – L.Mychalchuk
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. J.Caruk – S. Walmsley
RESOLVED THAT the minutes of the Regular Meeting of Council held on October 4th, 2016 shall be adopted as circulated.
Carried.

3. J. Caruk – G. Bartel
RESOLVED THAT Leanne Hutman shall be appointed as Finance Chair for this council meeting.
Carried.

4. C.Densen – L. Mychalchuk
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 2506 to 2619 excluding chq# 2605, amounting to $455,238.44.
Carried.

5. S.Walmsley – G. Bartel
RESOLVED THAT the Financial Statement for the month ending September 30th, 2016 shall be approved as presented.
Carried.

6. G.Bartel – C. Densen
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.

7. L. Mychalchuk – L. Hutman
RESOLVED THAT we do hereby approve the attendance of Stan Giles at the MWWA – Lagoon – Operation & Maintenance Course in Brandon MB on November 16th, 2016 and;
BE IT FURTHER RESOLVED THAT all applicable expenses related to said conference will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

8. S. Walmsley – L. Hutman
WHEREAS Engineering Studies and Reporting is required in order to determine the most suitable repair design for Site 56 – 2014, and;
WHEREAS the municipality received notice from Manitoba Emergency Measures Organization that funding for flood damage repairs will be approved under the Disaster Financial Assistance Program as outlined in the attached copy of their letter dated October 11th, 2016;
THEREFORE BE IT RESOLVED THAT the Municipality of Minitonas-Bowsman Council does hereby agree to hire the services of Stantec Consulting Ltd. for all aspects of the management of the studies, reporting and repairs required for the aforementioned site on behalf of the municipality, and in accordance with the regulations of the Province of Manitoba’s Disaster Financial Assistance Program, and;
BE IT FURTHER RESOLVED THAT the CAO, is hereby authorized to secure the aforementioned management services and order a contract agreement with Stantec Consulting Ltd. understanding that the costs for said services shall be covered under DFA Funding for Site 56 – 2014.
Carried.

9. L. Mychalchuk – C. Densen
RESOLVED THAT we do hereby agree to advertise for the office clerk position and a part time receptionist position as per the attached.
Carried.

10. J. Caruk – G. Bartel
RESOLVED THAT we do hereby agree to close the Bowsman Office on Nov 3rd and Nov 4th, 2016 and Nov 17th and 18th.
Carried.

11. L. Mychalchuk – S. Walmsley
WHEREAS there was an application for Board of Revision received; and
WHEREAS an Owner Assessor Agreement have been made.
THEREFORE BE IT RESOLVED THAT the Board of Revision that was to be held on November 1st, 2016 shall be cancelled.
Carried.

12. G. Bartel – L. Hutman
RESOLVED THAT Council of the Municipality of Minitonas-Bowsman does hereby approve the assessment change as listed on the Owner Assessment Agreement provided by Manitoba Local Government – Swan River Assessment Office dated October 18th, 2016 a copy of which is attached hereto;
BE IT FURTHER RESOLVED THAT the necessary changes be made to the 2016 Assessment Roll.
Carried.

13. S. Walmsley – G. Bartel
WHEREAS a contest was held in the community in hopes of receiving designs for the new municipal logo; and
WHEREAS a few designs were received and Council has had an opportunity to review these designs.
THEREFORE BE IT RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby agree to adopt the attached design submitted by the Tent Town Garden Club, as the new logo for the municipality.
Carried.

14. L. Mychalchuk – L. Hutman
RESOLVED THAT we do hereby to purchase gravel as per the attached.
Carried.

15. C. Densen – J. Caruk
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current Procedures By-Law.
Carried.

16. J. Caruk – G. Bartel
RESOLVED THAT we do now adjourn at 11:20 p.m. to meet again on November 1st, 2016 at 7:00 p.m. for the next regular meeting of council.
Carried.