The Council of the Town of Swan River met on Tuesday, October 18th, 2016 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Moriaux, Friesen, Whyte, Jacobson, Delaurier and Sakal present.
1 Call to order
2 Adoption of Amended Agenda
Resolution No: 2016.520
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Amended Agenda for the October 18th, 2016 regular meeting of Council be received.
CARRIED
3 Adoption of Minutes
Resolution No: 2016.521
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the minutes of the October 4th, 2016 regular meeting and the October 13th, 2016 special meeting of Council be adopted as received.
CARRIED
4 Delegations and Hearings
4.1 Manitoba High School Rodeo – Angela Mullin
Angela Mullin, Crystal Nepinak and Kelly Millward, President, of Manitoba High School Rodeo Association advised that along with the regular High School Rodeo in May 2017, the Swan Valley will be hosting the Finals in 2017 and 2018 with an option of hosting in 2019. This event will bring in 70 to 85 contestants along with their families and friends. The 2017 Finals will be held from June 9th to June 11th, 2017. There will be a grad and a prom for the students and their families. The association asked if they could rent the Centennial Arena at cost for the weekend.
4.2 2018 Canadian Mixed Curling Championship – Murray Mullin
Murray Mullin advised that the bid to host the 2018 Canadian Mixed Curling Championship was successful. This event will bring in lots of curlers, family members and spectators and will be held in Swan River from November 12th to November 18th, 2017. The Veterans Community Hall has been booked and Mr. Mullin asked Council if the hall rental could be given as a donation. The committee hopes to host an activity at the hall each evening.
5 Correspondence
5.1 MB Indigenous Municipal Relations – Recreation Regional Services re: funding
5.2 New Home Warranty
5.3 MB Indigenous Municipal Relations – Rescue Agreements for Surrounding Communities
5.4 MB Indigenous Municipal Relations – Rescue Agreements for Surrounding Communities
6 New Business
6.1 Salt Tender
Resolution No: 2016.522
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that Kleysen Group LP supply the Town of Swan River with Coarse Road de-icing Salt for the 2016-2017 winter sanding operations in the amount of $96.47/tonne.
CARRIED
7 Reports
7.1 Superintendent of Works Report
Resolution No: 2016.523
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Superintendent of Works report be received.
CARRIED
7.2 General Manager of Recreation Report
Resolution No: 2016.524
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the General Manager of Recreation’s report be received.
CARRIED
7.3 September 2016 Handivan Report
Resolution No: 2016.525
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the September 2016 Handivan report be received.
CARRIED
7.4 Police and Community Relations Log to October 4th, 2016
Resolution No: 2016.526
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the Police and Community Relations log to October 4th, 2016 be received.
CARRIED
7.5 Admin. Meeting Minutes
7.6 Council Member and CAO reports
8 Other Resolutions
8.1 To approve accounts
Resolution No: 2016.527
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the accounts as follows be hereby approved for payment:
1. General Accounts from Cheque No.19568 to No.19632 for a total of $197,041.94.
2. Payroll Account from Cheque No. 3862 to No. 3869 for a total of $109,842.18.
CARRIED
8.2 to approve the revised Workplace Anti-Harassment and Incivility Policy
Resolution No: 2016.528
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the revised Workplace Anti-Harassment and Incivility Policy be approved.
CARRIED
8.3 To approve the Vacation and Banked Time Policy
Resolution No: 2016.529
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Vacation and Banked Time Policy be approved.
CARRIED
8.4 to proceed with Handivan Storage Facility if PTIF grant is approved
Resolution No: 2016.530
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
WHEREAS the Town of Swan River has applied for cost-shared funding under the Public Transit Infrastructure Fund (PTIF) for the Handivan Storage Building Project;
WHEREAS this project meets the incrementality requirements of PTIF, meaning the project would not otherwise have been undertaken between April 1, 2016 and March 31, 2018 and the project would not have been undertaken without federal funding;
WHEREAS the Town of Swan River attests that this project can be completed by March 31, 2018;
THEREFORE BE IT RESOLVED that the Town of Swan River will proceed with this project upon approval and a signed agreement is in place with Manitoba.
CARRIED
8.5 to proceed with 6th Ave Wastewater Pump Station upgrade project if the CWWF grant is approved
Resolution No: 2016.531
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
WHEREAS the Town of Swan River has applied for cost-shared funding under the Clean Water amp; Wastewater Fund (CWWF) for the 6th Avenue Wastewater Pump Station Upgrade Project;
WHEREAS this project meets the incrementality requirements of CWWF, meaning the project would not otherwise have been undertaken between April 1, 2016 and March 31, 2018 and the project would not have been undertaken without federal funding;
WHEREAS the Town of Swan River attests that this project can be completed by March 31, 2018;
THEREFORE BE IT RESOLVED that the Town of Swan River will proceed with this project upon approval and a signed agreement is in place with Manitoba.
CARRIED
8.6 to receive the August 2016 Financial Statements
Resolution No: 2016.532
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that the Financial Statements for the month ended August 31, 2016 be adopted as received.
CARRIED
8.7 To cancel invoice
Resolution No: 2016.533
Moved By: Duane Whyte
Seconded By: Jason Delaurier
RESOLVED that Invoice #10883 be cancelled.
CARRIED
8.8 To receive the building permit applications
Resolution No: 2016.534
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the following Building Permit Applications be received:
86/16 – 113 4th Ave N – Sign
87/16 – 135 5th Ave N – Peaked Roof
88/16 – 705 Main St – Exterior Wall Finish
89/16 – 507 3rd Ave S – Building
90/16 – 1316 1st St N – Demo
CARRIED
9 In Camera
Resolution No: 2016.535
Moved By: Duane Whyte
Seconded By: Jason Delaurier
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED
10 Out of Camera
Resolution No: 2016.536
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
11 to authorize attendance at MB Age Friendly Community Day
Resolution No: 2016.537
Moved By: Lance Jacobson
Seconded By: Duane Whyte
RESOLVED that Phylis Friesen and Kay Markle be authorized to travel to Gilbert Plains, MB on October 27, 2016 to attend the MB Age Friendly Community Day.
CARRIED
12 Adjournment
Resolution No: 2016.538
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED