The Council of the Town of Swan River met on Tuesday, September 20th, 2016 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Moriaux, Friesen, Whyte, Jacobson, Delaurier and Sakal present.
1 Call to order
2 Adoption of Agenda
Resolution No: 2016.478
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Agenda for the September 20, 2016 regular meeting of Council be received.
CARRIED
3 Adoption of Minutes
Resolution No: 2016.479
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the minutes of the September 6, 2016 regular meeting of Council be adopted as received.
CARRIED
4 Delegations and Hearings
4.1 Public Hearing – Variation Order Application No. 6/2016
Resolution No: 2016.480
Moved By: Jason Sakal
Seconded By: Phylis Friesen
There were no persons present to make representation for or against this variation order application.
RESOLVED that Variation Order Application No. 6/2016 to allow a 2′ distance in lieu of a 6′ distance between a shed and a “Garage in a Box” be approved.
CARRIED
4.2 Public Hearing – Variation Order Application No. 7/2016
Resolution No: 2016.481
Moved By: Duane Whyte
Seconded By: Jason Sakal
Bonnie Alderson spoke on behalf of Lorne and Patricia Blaylock, the owners of 116 9th Avenue North. Ms. Alderson advised that the Blaylocks are opposed to this variation order because the proposed building will be too close to their house and will block their view and create a corridor/tunnel between their house and the new building. Ms. Alderson asked Council to abide by the 2004 zoning by-law and not approve the variation order.
Reid Minish spoke in favor of the variation order and on behalf of the owners of 106-112 9th Avenue North. Mr. Minish advised that the building will be single storey and that parking will be made available at the back of the property.
RESOLVED that Variation Order Application No. 7/2016 to allow a 5′ side yard setback distance in lieu of a 15′ side yard setback distance at the north end of Lot 16 and the south end of Lot 18 on the property located at Lots 16-18 Block 29 Plan 370 (106-112 9th Ave. N.) be approved.
David Moriaux – yes
Duane Whyte – yes
Glen McKenzie – yes
Jason Sakal – yes
Jason Delaurier – yes
Lance Jacobson – yes
Phylis Friesen – no
CARRIED
5 Correspondence
5.1 Letter re: Tolko
5.2 Letter re: Canada-Manitoba Infrastructure Programs grant applications
6 New Business
6.1 Hydro-Vac/Sewer Jetter Combo Unit
Resolution No: 2016.482
Moved By: Duane Whyte
Seconded By: Jason Sakal
WHEREAS the Public Works Department spends an average of $85,000 and as high as $110,000 annually on Hydro-Vac truck rentals, and;
WHEREAS the current sewer jetter is in a state of serious repair and requires a complete engine overhaul, and;
WHEREAS the Town is striving for long term savings for the benefit of all taxpayers;
THEREFORE BE IT RESOLVED that the Superintendent of Public Works or the Assistant Superintendent of Public Works and a Mechanic and an Equipment Operator be authorized to travel to Brandon for a demonstration of a Vactor Combination Truck.
David Moriaux – yes
Duane Whyte – yes
Glen McKenzie – yes
Jason Sakal – no
Jason Delaurier – yes
Lance Jacobson – no
Phylis Friesen – yes
CARRIED
6.2 Kelsey Trail Development – Asphalt Pavement
Resolution No: 2016.483
Moved By: Duane Whyte
Seconded By: Jason Sakal
WHEREAS the Town entered into a development agreement with Darin McKay Ltd. on September 19th, 2005;
AND WHEREAS Section 13 of the development agreement states the responsibility of the asphalt pavement is 50% Darin McKay Ltd. and 50% Town of Swan River;
AND WHEREAS the developer is fulfilling the obligation of the development agreement and moving forward with installing roadwork base construction, curb and gutter and asphalt pavement;
THEREFORE BE IT RESOLVED that the Town accept 50% of the cost of the asphalt pavement portion of the developer’s costs.
CARRIED
7 Reports
7.1 Superintendent of Works Report
Resolution No: 2016.484
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the Superintendent of Works report be received.
CARRIED
7.2 Radar Sign Report for August 2016
Resolution No: 2016.485
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the Radar Sign report for August 2016 be received.
CARRIED
7.3 Handivan August 2016 Report
Resolution No: 2016.486
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the Handivan August 2016 report be received.
CARRIED
7.4 Admin meeting minutes
7.5 Council Member and CAO Reports
8 Other Resolutions
8.1 To approve accounts
Resolution No: 2016.487
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that the accounts as follows be hereby approved for payment:
1) General accounts from Cheque No. 19396 to 19471 for a total of $290,968.48.
2) Payroll accounts from Cheque No. 3845 to 3853 for a total of $122,079.87.
CARRIED
8.2 To hire a Public Works Seasonal Labourer
Resolution No: 2016.488
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that Jason Doan be hired for a Public Works Seasonal Labourer position effective September 21st, 2016.
CARRIED
8.3 To authorize attendance at AMM seminar – Is Government a Business
Resolution No: 2016.489
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Council and the Chief Administrative Officer be authorized to attend the AMM workshop – Is Government a Business? being held in Winnipeg, MB on November 21, 2016 during the AMM Convention.
CARRIED
8.4 to authorize the signing of the agreement with Eli Cox Sons re retaining wall encroachment
Resolution No: 2016.490
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that Mayor Glen McKenzie and Chief Administrative Officer Julie Fothergill be authorized to sign the encroachment agreement between the Town and Eli Cox amp; Sons attached as Schedule “A”.
CARRIED
8.5 to approve payment of SV Inter-Agency membership
Resolution No: 2016.491
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that the Swan Valley Inter-Agency 2016 annual membership fee of $100 be approved for payment.
CARRIED
8.6 to authorize attendance at PARD meeting
Resolution No: 2016.492
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that Patti Henkelman be authorized to attend the Parkland Association of Recreation Directors meeting being held in Dauphin, MB on October 6th, 2016.
CARRIED
8.7 To authorize attendance at MB Infrastructure Regional Roundtable meeting
Resolution No: 2016.493
Moved By: David Moriaux
Seconded By: Lance Jacobson
RESOLVED that the Chief Administrative Officer and Councillor Phyl Friesen be authorized to attend the MB Infrastructure Regional Roundtable meeting being held in Dauphin, MB on September 26, 2016.
CARRIED
9 In Camera
Resolution No: 2016.494
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED
10 Out of Camera
Resolution No: 2016.495
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
11 Adjournment
Resolution No: 2016.496
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED