The Council of the Town of Swan River met on Tuesday, September 6th, 2016 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Moriaux, Friesen, Whyte, Jacobson, Delaurier and Sakal present.
1 Call to order
2 Adoption of Agenda
Resolution No: 2016.452
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Agenda for the September 6th, 2016 regular meeting of Council be received.
CARRIED
3 Adoption of Minutes
Resolution No: 2016.453
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the minutes of the August 16th, 2016 regular meeting of Council be adopted as received.
CARRIED
4 Delegations and Hearings
4.1 Public Hearing: Variation Order Application No. 4/2016 – Aspire Dental Clinic sign
Resolution No: 2016.454
Moved By: Jason Sakal
Seconded By: Phylis Friesen
There was no persons present to make representation at the hearing.
RESOLVED that Variation Order Application No. 4/2016 by Kler Holdings Ltd. (Aspire Dental Clinic) to allow for a 67 square foot sign at 1488 3rd Street North (Lot 13 Block 3203A) be hereby approved.
CARRIED
4.2 Public Hearing: Variation Order Application No. 5/2016 to allow for a 9″ setback for a shed
Resolution No: 2016.455
Moved By: Jason Sakal
Seconded By: Phylis Friesen
There were no persons present to make representation at the hearing.
RESOLVED that Variation Order Application No. 5/2016 by Ron and Cathy Lewicki to allow a 9″ setback in lieu of 24″ for a shed at the property located at 17 Riverview Drive (Lot 9 Plan 2370) be hereby approved.
CARRIED
4.3 Delegation: Bruce Hardie and Deanna Martin – 2015 Audited Financial Statements
Resolution No: 2016.456
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Audited Consolidated Financial Statements for the year ended December 31, 2015 and presented by Pacak Kowal Hardie and Co. be adopted as received.
CARRIED
4.3.1 To adopt the 2015 Schedule of Remuneration
Resolution No: 2016.457
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that the Town of Swan River Schedule of Individuals Whose Remuneration If $50,000 or More as Required by the Public Sector Compensation Disclosure Act for the year ended December 31, 2015 be adopted as received.
CARRIED
4.4 Delegation: Kevin Fisher – public thoroughfare on River Road
Kevin commented on the objection letter received from the previous owner of 317 River Road. Kevin then read out an agreement that has been made between himself and his wife (owners of 327 River Road) and the new owners of 317 River Road. The parties would like the public thoroughfare closed and divided equally between them. Kevin presented each council member with a copy of the signed agreement.
4.5 Delegation: School Division – Parking Lot Northwest of Wellness Center
Brett Stephen, Kelly Riehl, Chris Staniland, Bill Schaffer, Tim Mendel and Brent Rauch representing the Swan Valley School Division presented a proposal for a permanent parking lot for SVRSS students on the Wellness Centre property. The Town would also be able to use this space for overflow parking for the wellness centre. The SVSD is prepared to develop and maintain this space. More space is required because the new trades building will take up space in the existing parking lot. Council is in favour of allowing parking space to be created on the wellness centre site but they would prefer that the space be accessed from SVSD property or by using the access further west on 1st St. N. The Town and the SVSD will each discuss this further and then meet again.
5 Correspondence
5.1 SLWCD Letter
5.2 Settlement Services AGM – September 12
5.3 RCMP “D” Division meeting
6 New Business
6.1 Stop sign on Currie Road south of Park Drive
7 Reports
7.1 Superintendent of Works Report
Resolution No: 2016.458
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Superintendent of Works report be received.
CARRIED
7.2 Administration Meeting Minutes
7.3 Police and Community Relations Log
Resolution No: 2016.459
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Police and Community Relations Log for April to August 2016 be received.
CARRIED
7.4 Settlement Services August 2016 Report
Resolution No: 2016.460
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the Settlement Services August 2016 report be received.
CARRIED
7.5 Building Inspector report
Resolution No: 2016.461
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that the Building Inspector report be received.
CARRIED
7.6 Council member and CAO reports
8 Other resolutions
8.1 To approve accounts
Resolution No: 2016.462
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the accounts as follows be hereby approved for payment:
1) General accounts from Cheque No. 19295 to 19395 for a total of $232,148.22.
2) Payroll accounts from Cheque No. 3838 to 3844 for a total of $117,222.92
CARRIED
8.2 To authorize the signing of the revised airport land lease agreement
Resolution No: 2016.463
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Mayor Glen McKenzie and Chief Administrative Officer Julie Fothergill be authorized to sign the revised Land Lease Agreement with the Municipality of Swan Valley West and the Swan Valley Municipal Airport Commission.
CARRIED
8.3 To authorize attendance at Accessibility Plan Workshop
Resolution No: 2016.464
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Phyl Friesen be authorized to attend the Accessibility Plan Workshop being held in Winnipeg, MB on September 27th, 2016.
CARRIED
8.4 to hire for Recreation Worker I position
Resolution No: 2016.465
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Manesh Cheriyan be hired for the Recreation Worker I position effective September 7th, 2016.
CARRIED
8.5 to make assessment alterations amendments
Resolution No: 2016.466
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the assessment alterations amendments as listed by Manitoba Indigenous and Municipal Relations Assessment Services dated August 18, 2016 be made to the 2016 Property Tax Roll under the authority of Sections 300(6) and 326 of the Manitoba Municipal Act.
CARRIED
8.6 2016 Tax Sale
Resolution No: 2016.467
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the 2016 Tax Sale be held at 2:00 pm on September 14th, 2016, that 2015 be the designated year, as the year for which properties, the taxes in respect of which are in arrears for the year, be offered for sale by auction to recover the tax arrears and cost;
AND FURTHER BE IT RESOLVED that the Town of Swan River place a reserve bid on all properties up to the amount of tax arrears and costs.
CARRIED
8.7 to approve SV RISE funding
Resolution No: 2016.468
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that the Town approve the payment of the 2017 levy for the Swan Valley Regional Initiative for a Strong Economy Inc. in the amount of $27,431.00
CARRIED
8.8 To authorize request for Main St. Crosswalk
Resolution No: 2016.469
Moved By: Jason Delaurier
Seconded By: David Moriaux
Resolved that the Town approve a request to MIT- Traffic Services to install a crosswalk at the west crossing of the 4th Ave and Main St. intersection.
CARRIED
8.9 to authorize attendance at 2016 AMM Convention
Resolution No: 2016.470
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Mayor and Council and the CAO be authorized to attend the 2016 AMM Convention being held in Winnipeg, Manitoba on November 21 – 23rd, 2016.
CARRIED
8.10 Strategic Municipal Infrastructure Consultations Regional Roundtables
Resolution No: 2016.471
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that Glen McKenzie be authorized to attend the Strategic Municipal Infrastructure Consultations Regional Roundtable being held in Dauphin, MB on September 26th, 2016.
CARRIED
8.11 To receive building permit applications
Resolution No: 2016.472
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that the following building permit applications be received:
60/16 113 4th Ave. N. Renovation $90,000
61/16 113 4th Ave. N. Demo $0
62/16 1413 Main St. Fence $950
63/16 615 Main St. Demo $0
64/16 615 Main St. Demo $0
65/16 419 11th Ave. N. Renovation $25,000
66/16 507 Kelsey Trail Demo $0
67/16 507 Kelsey Trail Demo $0
68/16 615 Main St. Renovation $200,000
69/16 615 Main St. Renovation $200,000
70/16 430 Kelsey Dr. Renovation $20,000
71/16 465 Specht Rd Close in deck $8500
72/16 804 Main St. Renovation $25,000
CARRIED
8.12 to authorize the signing of the agreement with Eli Cox Sons re retaining wall encroachment
Resolution No: 2016.473
Moved By: Lance Jacobson
Seconded By: David Moriaux
RESOLVED that Mayor Glen McKenzie and Chief Administrative Officer Julie Fothergill be authorized to sign the agreement between the Town and Eli Cox Sons (1981) Ltd. attached as Schedule “A”.
TABLED
8.13 To table resolution no. 2016.473
Resolution No: 2016.474
Moved By: Jason Delaurier
Seconded By: Lance Jacobson
RESOLVED that Resolution No. 2016.473 be tabled.
CARRIED
9 In Camera
Resolution No: 2016.475
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED
10 Out of Camera
Resolution No: 2016.476
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
11 Adjournment
Resolution No: 2016.477
Moved By: Lance Jacobson
Seconded By: Jason Delaurier
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED