Swan Valley
School Division
Executive Summary of the
September 26, 2016
Regular Board Meeting
Submitted by:
Tim Mendel
Superintendent/CEO
1. The Board received and approved a recommendation from the Ad Hoc Committee, SVRSS Parking Lot. The Board approved a plan to expand the current student parking south up to the south wall of the new trades building. The extension will be the same width as the current parking lot. This will create about 20-25 parking spaces. There is also a plan to create 10 parking stalls on the west side of the UCN for their use.
2. The Board finalized the Trustee Committee assignments for this term:
Operations
B. Stephen, W. Schaffer, D. Burghart
Strategic Planning
D. Burghart, V. Rooks, G. Wowchuk
Policy
G. Wowchuk, K. Highmoor, W. Schaffer
Finance
L. Evans, B. Stephen, G. Wowchuk
Human Relations
K. Highmoor, W. Schaffer, S. Haluschak
Community Connections
L. Evans, V. Rooks, S. Haluschak
3. The Board accepted the recommendation of the CEO to try a new process for hiring the new Principal of Minitonas. The new process will involve collecting information from PAC’s, students and staff. It will also involve the participation of a staff and parent rep for a part of the interview process.
4. The CEO reported on a number of issues that were discussed at the Principals’ Meeting:
– Outdoor Education Plan; need to have an implementation phase
– a need to look at the Professional Learning Plan required each year from teachers
– Principal PD initiatives
– development of a plan to deal with a shortage of substitute teachers
5. The Board has set aside a day to review the Vision, Mission and Value Statements of the Division.
6. The Board tasked the CEO with creating a process for the creation of a new Strategic Plan. Once the process is adopted, then a planning date can be set.
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Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on September 26, 2016 commencing at 7:30 p.m. (unapproved)
The following were present:
Chair: K. Riehl
Vice-Chair: L. Evans
Trustees: D. Burghart, S. Haluschak, K. Highmoor, V. Rooks, G. Wowchuk
Superintendent: T. Mendel
Absent: W. Schaffer, B. Stephen, B. Rausch, D. Burnside, D. Coulthart and C. Staniland
Resolutions:
R1 D. Burghart, G. Wowchuk:
THAT Tim Mendel be appointed Secretary-Treasurer for the September 26, 2016 Board Meeting. CARRIED
R2 S. Haluschak, G. Wowchuk:
THAT the Minutes of the reorganizational and regular meetings of September 12, 2016, be adopted. CARRIED
R3 G. Wowchuk, S. Haluschak:
THAT the letter from Meredith McGuinnes, 4.1, requesting data reviews for the past five years on the JK/SK French Immersion Programs, be received. CARRIED
R4 K. Highmoor, V. Rooks:
THAT the Staff Report of the Superintendent/CEO, 8.2, as presented, be ratified. CARRIED
R5 S. Haluschak, D. Burghart:
THAT the Report of the Secretary-Treasurer, 9.2, on Capital Disbursements, be received and authorization of payments outlined, be approved. CARRIED
R6 L. Evans, D. Burghart:
THAT as per the Report of the Secretary-Treasurer, 9.3, a by-law to provide for the borrowing of up to $678,000.00, by issue of Promissory Note #LTPS0052, to meet the costs for projects as authorized on Schedule “B” attached, be read a second time, that the rules of procedure be waived and that it be taken as read a third time, be now finally passed, signed by the Chair and the Secretary-Treasurer and numbered 6/2016 and the seal of the School Division affixed thereto. CARRIED
R7 D. Burghart, S. Haluschak:
THAT as per the Report of the Secretary-Treasurer, 9.4, a by-law to provide for the borrowing of up to $478,400.00, by issue of Promissory Note #LTPS0058, to meet the costs for projects as authorized on Schedule “B” attached, be read a first time long and numbered 8/2016 and the seal of the School Division affixed thereto. CARRIED
R8 G. Wowchuk, D. Burghart:
THAT as per the Report of the Secretary-Treasurer, 9.5, the accounts listed on cheque vouchers and being the general cheques numbering 48885 to 49109 and B 48731 to B 48797 inclusive; which includes general in the amount of $1,269,636.44 and payroll in the amount of $877,997.11 plus additional payroll cheques numbering 2434 to 2460 in the amount of $16,647.09, for a total of $2,164,280.64 for the month of June be approved for payment. CARRIED
R9 D. Burghart, G. Wowchuk:
THAT the Report of the Ad Hoc Committee – SVRSS Parking Lot, 13.1, be received and the recommendation to move forward with the parking areas outlined, be approved. CARRIED
R10 G. Wowchuk, D. Burghart:
THAT the Board move to In-Camera. CARRIED
R11 G. Wowchuk, S. Haluschak:
THAT the Board move out of In-Camera. CARRIED
R12 S. Haluschak, G. Wowchuk:
THAT as per Personnel Item 1.0, the six month term extension, be ratified. CARRIED
R13 V. Rooks, S. Haluschak:
THAT as per Personnel Item 1.0, the requests for Personal Leave, as outlined, be approved.
CARRIED
R14 V. Rooks, K Highmoor:
THAT the regular Board Meeting scheduled for October 24, 2016 be changed to November 1, 2016. CARRIED
R15 D. Burghart, S. Haluschak:
THAT we do now adjourn at 10:17 p.m. CARRIED