The Council of the Town of Swan River met on Tuesday, August 16th, 2016 at 7:30 pm in the Town Council Chambers with Deputy Mayor Jacobson presiding and Councillors Moriaux, Friesen, Whyte, Delaurier and Sakal present. Mayor McKenzie arrived at 8:10 pm.
1 Call to order
2 Adoption of Amended Agenda
Resolution No: 2016.420
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Amended Agenda for the August 16th, 2016 regular meeting of Council be received.
CARRIED
3 Adoption of Minutes
Resolution No: 2016.421
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the minutes of the August 2nd, 2016 regular meeting of Council be adopted as received.
CARRIED
4 Delegations and Hearings
4.1 Public Hearing – By-Law No. 14/2016 to close a public thoroughfare
Deputy Mayor Jacobson called the public hearing to order and asked if anyone was present who wished to make representation for or against the by-law.
Jason Schenk of 114 2nd Ave. N. told Council that he is the potential purchaser of 317 River Road, the property on the other side of the public reserve. He needs the Town’s land access to build his own road because there is no other space to build one. He would like to use the entrance which is public reserve or he would like to purchase the public reserve.
Kevin and Desiree Fisher of 420 11th Ave. S. and owners of 327 River Road, advised that their intentions for the property if the public reserve is consolidated with theirs is still undecided. The current owner of 317 River Road should have rectified the situation long ago. Right now they only have half a driveway because the other half is public reserve. Their access to and from their property has been blocked a couple of times because the public thinks the whole driveway is public. They want to have full access to their driveway. They understand that there will be easements required on this property.
A letter of objection was received from Andrea Hurdman, the current owner of 317 River Road.
4.2 By-Law No. 14/2016 to close a public thoroughfare – 2nd reading
Resolution No: 2016.422
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that By-Law No. 14/2016 being a by-law of the Town of Swan River to close a public thoroughfare described as all that portion of Public Thoroughfare, Plan No. 1156 DLTO contained within the limits of Parcel A on a Plan of Public Thoroughfare to be Closed of part of the NE ¼ 20-36-27 WPM, prepared by Bayne Bruce Balchen, Manitoba Land Surveyor, of the City of Dauphin, and assigned Deposit No. 251/2016 WLTO.
That Parcel A to be transferred to Kevin Ray Fisher and Dessiree Calla Fisher and consolidated with title to the Nly 124 feet of the Sly 263.5 feet of Block 55 Plan 913 DLTO.
be read a second time.
David Moriaux – yes
Duane Whyte – no
Glen McKenzie – absent
Jason Sakal – yes
Jason Delaurier – no
Lance Jacobson – no
Phylis Friesen – no
DEFEATED
4.3 By-Law No. 14/2016 to close a public thoroughfare – 3rd reading
Resolution No: 2016.423
RESOLVED that By-Law No. 14/2016 being a by-law of the Town of Swan River to close a public thoroughfare described as all that portion of Public Thoroughfare, Plan No. 1156 DLTO contained within the limits of Parcel A on a Plan of Public Thoroughfare to be Closed of part of the NE 1/4 20-36-27 WPM, prepared by Bayne Bruce Balchen, Manitoba Land Surveyor, of the City of Dauphin, and assigned Deposit No. 251-2016 WLTO.
That Parcel A to be transferred to Kevin Ray Fisher and Dessiree Calla Fisher and consolidated with title to the Nly 124 feet of the Sly 263.5 feet of Block 55 Plan 913 DLTO.
be read a third time and be passed.
David Moriaux – yes
Duane Whyte – no
Glen McKenzie – absent
Jason Sakal – yes
Jason Delaurier – no
Lance Jacobson – no
Phylis Friesen – no
DEFEATED
4.4 Delegation: Swan River Fire Department – Darren Fedorchuk
Chief Fedorchuk was unable to attend.
5 Correspondence
5.1 Letter re: Splash Park
5.2 Letter re: 2016 Infrastructure Grant Program
6 New Business
6.1 3rd Street South gravel road and drainage
7 Reports
7.1 Administration Meeting Minutes
7.2 Council member and CAO reports
7.3 By-Law Enforcement July 2016 report
Resolution No: 2016.424
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the July 2016 By-Law Enforcement Officer report be received.
CARRIED
7.4 SR Fire Department July 2016 Call Report
Resolution No: 2016.425
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Swan River Fire Department July 2016 call report be received.
CARRIED
8 By-Laws
8.1 By-Law No. 15/2016 Fire Prevention Emergency Services – 2nd reading
Resolution No: 2016.426
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that By-Law No. 15/2016 being a By-Law of the Town of Swan River to establish and operate an emergency firefighting service, for fire prevention, for the related regulation of fire and other hazards and for the adoption of the Fire Code be read a second time.
CARRIED
8.2 By-Law No. 15/2016 Fire Prevention Emergency Services – 3rd reading
Resolution No: 2016.427
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that By-Law No. 15/2016 being a By-Law of the Town of Swan River to establish and operate an emergency firefighting service, for fire prevention, for the related regulation of fire and other hazards and for the adoption of the Fire Code be read a third time and be passed.
David Moriaux – yes
Duane Whyte – yes
Glen McKenzie – yes
Jason Sakal – yes
Jason Delaurier – yes
Lance Jacobson – yes
Phylis Friesen – yes
CARRIED
8.3 By-Law No. 16/2016 Organizational – 2nd reading
Resolution No: 2016.428
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that By-Law No. 16.2016 being an organizational by-law of the Town of Swan River be read a second time.
CARRIED
8.4 By-Law No. 16/2016 Organizational – 3rd reading
Resolution No: 2016.429
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that By-Law No. 16/2016 being an organizational by-law of the Town of Swan River be read a third time and be passed.
David Moriaux – yes
Duane Whyte – yes
Glen McKenzie – yes
Jason Sakal – yes
Jason Delaurier – yes
Lance Jacobson – yes
Phylis Friesen – yes
CARRIED
8.5 By-Law No. 17/2016 Business Licenses – 2nd reading
Resolution No: 2016.430
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that By-Law No. 17/2016 being a by-law of the Town of Swan River for the licensing and regulation of businesses carried on within the municipality be read a second time.
CARRIED
8.6 By-Law No. 17/2016 Business Licenses – 3rd reading
Resolution No: 2016.431
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that By-Law No. 17/2016 being a by-law of the Town of Swan River for the licensing and regulation of businesses carried on within the municipality be read a third time and be passed.
David Moriaux – yes
Duane Whyte – yes
Glen McKenzie – yes
Jason Sakal – yes
Jason Delaurier – yes
Lance Jacobson – yes
Phylis Friesen – yes
CARRIED
8.7 By-Law No. 18/2016 Positions of Designated Officers – 2nd reading
Resolution No: 2016.432
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that By-Law No. 18/2016 being a by-law of the Town of Swan River to establish the positions of Designated Officers be read a second time.
CARRIED
8.8 By-Law No. 18/2016 Positions of Designated Officers – 3rd reading
Resolution No: 2016.433
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that By-Law No. 18/2016 being a by-law of the Town of Swan River to establish the positions of Designated Officers be read a third time and be passed.
David Moriaux – yes
Duane Whyte – yes
Glen McKenzie – yes
Jason Sakal – yes
Jason Delaurier – yes
Lance Jacobson – yes
Phylis Friesen – yes
CARRIED
9 Other Resolutions
9.1 To approve accounts
Resolution No: 2016.434
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the accounts as follows be hereby approved for payment:
1) General Accounts from Cheque No. 19175 to 19294 for a total of $2,222,317.07.
2) Payroll Accounts from Cheque No. 3829 to 3837 for a total of $120,191.50.
CARRIED
9.2 To receive the SLWCD 2015/2016 Audited Financial Statements
Resolution No: 2016.435
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Swan Lake Watershed Conservation District 2015/2016 Audited Financial Statements be received.
CARRIED
9.3 To approve Doctor Recruitment funding
Resolution No: 2016.436
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that annual contribution to the Swan Valley Health Facilities Foundation Inc. for the Doctor Retention amp; Recruitment Fund in the amount of $63,273.20 be approved for payment.
CARRIED
9.4 To authorize attendance at Accessibility Plan Workshop
Resolution No: 2016.437
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that Julie Fothergill be authorized to attend the Accessibility Plan Training workshop being held in Winnipeg, MB on September 27th, 2016.
CARRIED
9.5 to receive the financial statements to June 30th, 2016
Resolution No: 2016.438
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Financial Statements for the month ended June 30th, 2016 be adopted as received.
CARRIED
9.6 to authorize signing of the agreement for contract services for Handivan and Fire Department
Resolution No: 2016.439
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Town of Swan River enter into an agreement with David Madill for contract services for Handi-Van operation and Fire Department equipment and hall maintenance and authorize the Chief Administrative Officer to sign this agreement which is attached as Schedule “A”.
CARRIED
9.7 cancel business taxes
Resolution No: 2016.440
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the following business taxes be cancelled:
Roll 1027950.200
CARRIED
9.8 To make assessment alterations amendments
Resolution No: 2016.441
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the assessment alterations amendments listed by Manitoba Indigenous and Municipal Relations Assessment Services dated July 20, 2016 be made to the 2016 Tax Roll under authority of Section 300(6) and 326 of the Manitoba Municipal Act.
CARRIED
9.9 to make assessment alterations amendments
Resolution No: 2016.442
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the assessment alterations amendments as listed by Manitoba Indigenous and Municipal Relations Assessment Services dated August 9, 2016 be made to the 2016 Tax Roll under the authority of Section 300(6) and 326 of the Manitoba Municipal Act.
CARRIED
9.10 to support grant application to New Building Canada Fund – Small Communities Fund
Resolution No: 2016.443
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Town is in support of the application to the New Building Canada Fund – Small Communities Fund for renovations to the Veterans Community Hall;
AND FURTHER BE IT RESOLVED that if the application is approved the Town will provide the applicable funding.
CARRIED
9.11 to support grant application to the Municipal Roads Bridges Program
Resolution No: 2016.444
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Town is in support of the application to the Municipal Roads amp; Bridges Program for the 6th Avenue West and 1st Street North projects.
FURTHER BE IT RESOLVED that if the application is approved the Town will provide the applicable funding.
CARRIED
9.12 to support grant application to the Clean Water Wastewater Fund
Resolution No: 2016.445
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Town is in support of the grant application to the Clean Water and Wastewater fund for the 6th Avenue Lift Station Upgrade project;
FURTHER BE IT RESOLVED that if the application is approved the Town will provide the applicable funding.
CARRIED
9.13 to support grant application to the Public Transit Infrastructure Fund
Resolution No: 2016.446
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Town is in support of the grant application to the Public Transit Infrastructure Fund for the Handi Van storage building;
FURTHER BE IT RESOLVED that if the application is approved the Town will provide the applicable funding.
CARRIED
9.14 Appoint auditor
Resolution No: 2016.447
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that Pacak Kowal Hardie Co. be appointed as auditor for the Town of Swan River for the 2016 fiscal year.
CARRIED
9.15 to support grant application to Building Canada Fund – Small Communities Fund
Resolution No: 2016.448
Moved By: Jason Delaurier
Seconded By: Glen McKenzie
RESOLVED that the Town is in support of the grant application to the new Building Canada Fund – Small Communities Fund for the aquatic centre pool line replacement project;
FURTHER BE IT RESOLVED that if the application is approved the Town will provide the applicable funding.
CARRIED
10 In Camera
Resolution No: 2016.449
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
CARRIED
11 Out of Camera
Resolution No: 2016.450
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
CARRIED
12 Adjournment
Resolution No: 2016.451
Moved By: Duane Whyte
Seconded By: Jason Sakal
RESOLVED that this regular Meeting of Council now adjourn.
CARRIED