Minutes of the regular meeting of the Board of Trustees held in the Division Office Board Room on
August 8, 2016 commencing at 7:30 p.m. (unapproved)

The following were present:
Chair: W. Schaffer

Trustees: D. Burghart, L. Evans, S. Haluschak, K. Highmoor, V. Rooks, B. Stephen

Superintendents: M. Marquis-Forster, T. Mendel
Secretary-Treasurer: B. Rausch
Student Services Coordinator: D. Burnside
Absent: K. Riehl, G. Wowchuk, D. Burnside, D. Coulthart

1. B. Stephen
V. Rooks
THAT the Minutes of the regular meeting of June 28, 2016 and the special meeting of July 12, 2016, be adopted.
CARRIED.

2. S. Haluschak
B. Stephen
THAT the Agenda be amended to include:
4.00, 1.5 Resignation – Barry Schaworski.
CARRIED.

3. V. Rooks
B. Stephen
THAT the following items be referred to the Committee of the Whole:
1.04 Strategic Planning Committee
1.06 Board Chair – Verbal
3.1 Custodian – MEY School
4.00, 1.3 & 1.4 Personnel Staff
4.00, 3.1 & 3.2 Action Items
4.00, 5.11 Information Item.
CARRIED.

4. B. Stephen
S. Haluschak
THAT the Board resolve into a meeting of the Committee of the Whole.
CARRIED.

5. S. Haluschak
V. Rooks
THAT the Committee of the Whole rise and report.
CARRIED.

6. S. Haluschak
L. Evans
THAT the Report of the Maintenance Supervisor, 3.1, on the Minitonas Early Years School Custodian position, be received and the hiring of Randy Dietz, effective August 8, 2016, be ratified.
CARRIED.

7. D. Burghart
B. Stephen
THAT the Report on the Strategic Planning Committee Meeting, 1.04, be received and the recommendation as outlined be approved.
CARRIED.

8. S. Haluschak
K. Highmoor
THAT as per Report 4.00, 1.3, the employee request for a Maternity/Parental Leave, be granted in accordance with Federal and Provincial Legislation and the Collective Agreement.
CARRIED.

9. V. Rooks
B. Stephen
THAT as per Report 4.00, 1.4, the employee request for six weeks of Parental Leave, be granted in accordance with Federal and Provincial Legislation and the Collective Agreement.
CARRIED.

10. V. Rooks
L. Evans
THAT as per Report 4.00, 3.1, the School of Choice request be approved as per School of Choice Policy 10.15.
CARRIED.

11. L. Evans
S. Haluschak
THAT as per Report 4.00, 3.2, the School of Choice request be received.
CARRIED.

12. V. Rooks
B. Stephen
THAT as per Item 1.06, the Verbal Report of the Board Chair, be received.
CARRIED.

13. B. Stephen
D. Burghart
THAT as per Item 1.01, the accounts listed on cheque vouchers and being the general cheques numbering 48634 to 48884 and B 48695 to B 48730 inclusive; which includes general in the amount of $1,219,491.33 and payroll in the amount of $791,249.99 plus additional payroll cheques numbering 2414 to 2433 in the amount of $13,157.11, for a total of $2,023,898.43 for the month of May be approved for payment. CARRIED.

14. V. Rooks
K. Highmoor
THAT as per Report 1.03, a Notice of Motion by the Policy Committee from the June 28, 2016 Board Meeting, be received and new Policy 10.52 Digital Citizenship, be approved.
CARRIED.

15. D. Burghart
B. Stephen
THAT as per Item 1.05, the Minutes of the Operations Committee Meeting of July 26, 2016 on the New SVRSS Parking Lot, be received.
CARRIED.

16. L. Evans
V. Rooks
THAT as per Report 4.00, 1.1, the hiring of Lyle Clouson on a 0.5 Limited Term Teacher-General Contract, effective September 6, 2016 to June 30, 2017, be approved, subject to Manitoba Vocational Teacher Certification.
CARRIED.

17. S. Haluschak
K. Highmoor
THAT as per Report 4.00, 1.2, the letter of resignation from Sheena Blanchard, School Psychologist, effective August 2, 2016, be accepted.
CARRIED.

18. B. Stephen
D. Burghart
THAT as per Report 4.00, 1.5, the letter of resignation from Barry Schaworski, effective August 4, 2016, be accepted.
CARRIED.

19. D. Burghart
B. Stephen
THAT as per Report 4.00, 3.3, the Interprovincial Transfer request be approved as per School of Choice Policy 10.14.
CARRIED.

20. K. Highmoor
S. Haluschak
THAT as per Report 4.00, 3.4, the Interprovincial Transfer request be approved as per School of Choice Policy 10.14.
CARRIED.

21. V. Rooks
L. Evans
THAT as per the Superintendent’s Report, 4.00, 5.0, the following Information Items, be received:
5.1 Hearts & Minds Creating a Culture of Caring Conference
5.2 Northern Oral Language and Writing Through Play
5.3 Manitoba Education and Training – re Tell Them From Me – Future Plans
5.4 Manitoba Education and Training – re Release of Grades 9 to 12 Hairstyling
5.5 The Manitoba Teachers’ Society – re Release Requirements for Ryan Maksymchuk
5.6 Canadian Parents for French Manitoba – 2016 Annual General Meeting
5.7 Elbert Chartrand Friendship Centre Inc. – 48th Annual General Assembly Agenda
5.8 Prairie Mountain Health – Report to Communities, July 2016
5.9 Swan Valley Crisis Centre Summer Newsletter, 2016
5.10 Letter of Thanks to Carol Larson – Grade 12 Pre-Calculus Math.
CARRIED.

22. L. Evans
S. Haluschak
THAT the Administrative Report of the Secretary-Treasurer, 6.1, be received.
CARRIED.

23. S. Haluschak
K. Highmoor
THAT the Report of the Secretary-Treasurer, 6.2, on the Revenue (Cash Basis) and Expenditure By Program for the months ending April and May 2016, be received.
CARRIED.

24. B. Stephen
V. Rooks
THAT the Report of the Secretary-Treasurer, 6.3, on Capital Disbursements, be received and authorization of payments outlined, be approved.
CARRIED.

25. L. Evans
V. Rooks
THAT the Board resolve into a meeting of the Committee of the Whole.
CARRIED.

26. S. Haluschak
K. Highmoor
THAT the Committee of the Whole rise and report.
CARRIED.

27. D. Burghart
B. Stephen
THAT as per the Superintendent’s Report, 4.00, 5.0, the following Information Item, be received:
5.11 Staffing Update – School by School.
CARRIED.

28. K. Highmoor
S. Haluschak
THAT we do now adjourn at 8:49 p.m.
CARRIED.