Minutes of the Regular Council Meeting of the Rural Municipality of Mountain held Wednesday, May 11th, 2016 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.




Members Present:
Reeve: Marvin Kovachik
Councillors: 1 – Wilmer Malcolm
2 – Stephen Nadolney
3 – Nestor Rizok
4 – Connie Forbes
5 – Jesse Larocque
6 –

Councillor Wyatt was absent with notice.

CAO Robin Wiebe was present and acted as secretary.

The meeting was called to order at 10:00 A.M. by Reeve Marvin Kovachik, quorum being present.

Forbes
Rizok
BE IT RESOLVED THAT the Agenda for the May 11th, 2016 Regular Meeting of Council be adopted as presented.
CARRIED.

Larocque
Rizok
BE IT RESOLVED THAT the Minutes of the April 20th, 2016 Regular Meeting of Council be adopted as presented, all requirements having been complied with.
CARRIED.

Larocque
Forbes
BE IT RESOLVED THAT the Minutes of the April 25th, 2016 Special Meeting of Council be adopted as presented, all requirements having been complied with.
CARRIED.

Forbes
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the RFQ [Request for Quotation] from Dillon Consulting Ltd. attached hereto as Schedule ‘A’, to proceed with BR WDG Expansion – detailed design & permitting;
AND THAT the Reeve and CAO be authorized to sign on behalf of the municipality.
CARRIED.

Forbes
Larocque
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the RM of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.

Forbes
Larocque
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the RM of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.

Malcolm
Forbes
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the RM of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.

Malcolm
Forbes
BE IT RESOLVED THAT the invoice(s) attached as Schedule ‘A’ hereto for the LUD of Mafeking be approved for payment.
CARRIED.

Councillor Forbes declared an interest and left the meeting for Resolution #195/16

Nadolney
Rizok
RESOLVED THAT Cheque Nos. 20160517 to 20160606 be approved for payment in the amount of $96,575.00, including $6,511.11 for Councillor Indemnities, as authorized by By-Law 02/14 and $4,601.06 directly deposited to payees, attached hereto as Schedule ‘A’.
AND FURTHER IT BE RESOLVED THAT the direct payment amount of $11,309.37 for Receiver General April 2016 be approved for payment.
CARRIED.

Councillor Forbes returned to the meeting

Rizok
Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #26/16 to #31/16 attached hereto.
CARRIED.

Nadolney
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase Lot 3, Plan 1786 (Roll #300801.000);Birch River, MB from Laura Lynn McCulloch in the amount of $4,502.72 as per schedule ‘A’ attached hereto, subject to the following conditions:
The purchaser will retain their own legal services with the transfer completed within 90 days (following receipt of final payment);
Building is in “as is, where is” condition; the RM makes no warranties or guarantees whether or not the building is fit for occupancy.
CARRIED.

Forbes
Rizok
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the offer to purchase Lots 6/7, Plan 1069 (Roll #300661.000 and 300662.000); Birch River, MB from Ernest Wiseman in the amount of $400.00 plus GST;
Plus $465.00 legal & administration costs.
CARRIED.

Nadolney
Forbes
BE IT RESOLVED THAT Brad Wyatt of the Rural Municipality of Mountain hereby be authorized to attend the Community Futures Joint Council Meeting in Cranberry Portage, MB on May 19th, 2016;
AND THAT expenses be allowed for same.
CARRIED.

Malcolm
Rizok
BE IT RESOLVED THAT Marvin Kovachik of the Rural Municipality of Mountain hereby be authorized to attend the LGD Working Group Meeting in Winnipeg, MB on June 3rd, 2016;
AND THAT expenses be allowed for same.
CARRIED.

Nadolney
Rizok
BE IT RESOLVED THAT Brad Wyatt of the Rural Municipality of Mountain hereby be authorized to attend the PMH Stakeholder Meeting in Swan River, MB on June 3rd, 2016;
AND THAT expenses be allowed for same.
CARRIED.

Nadolney
Forbes
BE IT RESOLVED THAT Council & CAO of the Rural Municipality of Mountain hereby be authorized to attend the June District Meeting, Parkland District in Winnipegosis, MB on June 9th, 2016;
AND THAT expenses be allowed for same.
CARRIED.

Nadolney
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the RFQ [Request for Quotation] from Nordevco Associates Ltd., attached hereto as Schedule ‘A’, to proceed with Lagoon Bacteria Application;
AND THAT the Reeve and CAO be authorized to sign on behalf of the municipality.
CARRIED.

Nadolney
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the amended RFQ [Request for Quotation] from Gerry Stevenson attached hereto as Schedule ‘A’, to proceed with garbage Pick-Up/Haul;
AND THAT the Reeve and CAO be authorized to sign on behalf of the municipality.
DEFEATED.

Nadolney
Forbes
WHEREAS The Highway Traffic Act authorizes a traffic authority to restrict the allowable weight of vehicles that use part or all of a highway or structure forming part of it [86(1)(c)], with or without conditions;
AND WHEREAS the restriction is for one year or less [86(3)(a)];
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby order weight restrictions on municipal roads as follows:
Effective May 11th , 2016 to May 26th, 2016;
Single axle and axle groups be 90% of normal;
Travelling or hauling during this time be reported and authorized by the Municipality;
School buses and emergency vehicles are exempt;
The Municipality be exempt in emergency situations.
CARRIED.

Nadolney
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby grant leave of absence [maternity] for personnel as requested, effective June 6th, 2016, with sincere best wishes.
CARRIED.

Nadolney
Forbes
WHEREAS Section 152(3) of The Municipal Act authorizes Council to close a meeting to the public to discuss certain matters;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel & legal matters.
CARRIED.

Nadolney
Forbes
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.

Nadolney
Rizok
WHEREAS By-Law No. 09/11 allows Council to extend the time of adjournment after curfew by one half-hour;
THEREFORE BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be extended to 5:00 pm.
CARRIED.

Nadolney
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the request of IMCD – Banquet for a donation of oven roaster.
CARRIED.

Nadolney
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the request of Birch River Busy Beavers 4H Club for a donation of $25.00.
CARRIED.

Rizok
Malcolm
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on May 25th, 2016.
The meeting adjourned at 4:59 p.m.
CARRIED.