The Rural Municipality of Mountain

Minutes of the Regular Council Meeting of the Rural Municipality of Mountain held Wednesday, April 20th, 2016 in the R.M. of Mountain Council Chambers in Birch River, Manitoba.


Members Present:
Reeve: Marvin Kovachik
Councillors:
1 – Wilmer Malcolm
2 – Stephen Nadolney
3 – Nestor Rizok
4 – Connie Forbes
5 – Jesse Larocque
6 – Brad Wyatt

CAO Robin Wiebe was present and acted as secretary.

The meeting was called to order at 10:54 A.M. by Reeve Marvin Kovachik, quorum being present.

Larocque
Rizok
BE IT RESOLVED THAT the Agenda for the April 20th, 2016 Regular Meeting of Council be adopted as amended.
CARRIED.

Larocque
Rizok
BE IT RESOLVED THAT the Minutes of the April 5th, 2016 Regular Meeting of Council be adopted as amended, all requirements having been complied with.
CARRIED.

Larocque
Malcolm
BE IT RESOLVED THAT the Minutes of the April 18th, 2016 Special Meeting of Council be adopted as presented, all requirements having been complied with.
CARRIED.

Larocque
Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain adopt the 2016 Financial Plan as presented.
CARRIED.

Larocque
Malcolm
BE IT RESOLVED THAT By-Law No. 02/16, being the 2016 Financial Plan and Tax Levy By-Law, be given second reading.
CARRIED.

Nadolney
Wyatt
BE IT RESOLVED THAT By-law No. 02/16, being the 2016 Financial Plan and Tax Levy By-Law, be given third and final reading, passed, signed and sealed.
CARRIED.
Kovachik – for
Malcolm – for
Nadolney – for
Rizok – for
Forbes – for
Larocque – for
Wyatt – for

Larocque
Malcolm
WHEREAS LGD-Vested Crown-Administered leases become vacant from time to time, and the municipality has been notified the following leases have been surrendered:
SE 19-32-20 WPM
NW 12-32-21 WPM
SW 12-32-21 WPM
AND WHEREAS interest has been expressed in re-leasing these parcels for agriculture purposes;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby:
Authorize CLPA to continue to administer these parcels and advertise them for lease.
CARRIED.

Larocque
Rizok
BE IT RESOLVED THAT the invoice for tax collection measures presented in Schedule ‘A’ attached hereto be added to the real property tax account of each account holder.
CARRIED.

Larocque
Nadolney
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain renew the Certificate of Insurance with Western Financial Group with the additions and disposals listed in Schedule ‘A’ attached hereto;
AND THAT the CAO be authorized to sign on behalf of the Municipality.
CARRIED.

Forbes
Wyatt
WHEREAS Fire Department Purchasing Policy states that all purchases of the Fire Department must be authorized by Council in advance;
THEREFORE BE IT RESOLVED THAT Council of the RM of Mountain approve the purchase requests as per Schedule ‘A’ attached hereto.
CARRIED.

Councillor Forbes declared an interest and left the meeting for Resolution No 171/16

Forbes
Wyatt
RESOLVED THAT Cheque Nos. 20160426 to 20160515 amounting to $108,579.59 including Direct Deposit Payroll in the amount of $4,535.71, be approved for payment.
CARRIED.

Councillor Forbes returned to the meeting

Wyatt
Forbes
RESOLVED THAT the following additional accounts be approved for payment:
Western Financial Group Insurance – $957.34
CARRIED.

Nadolney
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby approve work orders #24/16 to #25/16 attached hereto.
CARRIED.

Nadolney
Rizok
BE IT RESOLVED THAT Debbie Soloway hereby be authorized to attend the Tourism Workshop in Swan River, MB on April 21, 2016;
AND THAT expenses be allowed for same.
CARRIED.

Nadolney
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the RFQ [Request for Quotation] from Northern Rentals, attached hereto as Schedule ‘A’, to proceed with generator purchase;
AND THAT the Reeve and CAO be authorized to sign on behalf of the municipality.
CARRIED.

Forbes
Larocque
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby accept the RFQ [Request for Quotation] from Wolseley, attached hereto as Schedule ‘A’, to proceed with the purchase of the back-up valves for the utility meter installation;
AND THAT the Reeve and CAO be authorized to sign on behalf of the municipality.
CARRIED.

Malcolm
Wyatt
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby amend the LUD Road Maintenance Contract as requested per Schedule ‘A’ attached hereto.
CARRIED.

Forbes
Malcolm
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby amend the Dust Control Fee to $350.00/1,000 litres, as per Schedule ‘A’, attached hereto.
CARRIED.

Wyatt
Malcolm
WHEREAS The Highway Traffic Act authorizes a traffic authority to restrict the allowable weight of vehicles that use part or all of a highway or structure forming part of it [86(1)(c)], with or without conditions;
AND WHEREAS the restriction is for one year or less [86(3)(a)];
THEREFORE BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby order weight restrictions on municipal roads #201N, #192N, 189N as follows:
Effective April 20, 2016;
Single axle and axle groups be 65% of normal;
Travelling or hauling during this time be reported and authorized by the Municipality;
School buses and emergency vehicles are exempt;
The Municipality be exempt in emergency situations.
CARRIED.

Forbes
Nadolney
WHEREAS Section 152(3) of The Municipal Act authorizes Council to close a meeting to the public to discuss certain matters;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss legal matters and personnel.
CARRIED.

Forbes
Wyatt
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.

Forbes
Wyatt
WHEREAS By-Law No. 09/11 allows Council to extend the time of adjournment after curfew by one half-hour;
THEREFORE BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be extended to 5:00 pm.
CARRIED.

Wyatt
Forbes
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby authorize the Reeve to attend the Land Value Appraisal Commission Prehearing in Winnipeg, MB on April 22, 2016;
AND THAT expenses be allowed for same.
CARRIED.

Forbes
Wyatt
BE IT RESOLVED THAT the Regular Meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on May 11th, 2016.
The meeting adjourned at 5:24 p.m.
CARRIED.