Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 19th day of April, 2016 A.D. at 7:00 p.m.



Present:
Reeve –C. Eisner
Councillors: G. Bartel, J. Caruk, C. Densen, L. Hutman, L. Mychalchuk, S. Walmsley
C.A.O. – K. Chartrand

Additions to Agenda:
4.13 Westman Fiber Optics
4.14 Annual Weed Inspectors
4.15 Employee Matters
4.16 Resignations Received
4.17 Labourer Position
5.8 Shared Services Agreements

1. L. Mychalchuk – L. Hutman
RESOLVED THAT the agenda be adopted as amended.
Carried.

2. L. Mychalchuk – S. Walmsley
RESOLVED THAT the minutes of the Regular Meeting of Council held on April 5th, 2016 and the Special Meeting of Council held on March 29th shall be adopted as circulated.
Carried.

3. J. Caruk – G. Bartel
RESOLVED THAT Leanne Hutman shall be appointed as Finance Chair for this council meeting.
Carried.

4. C. Densen – G. Bartel
RESOLVED THAT we do hereby authorize payments of the List of Accounts numbered 1773 to 1884 inclusive, amounting to $273,150.09
Carried.

5. S. Walmsley – L. Mychalchuk
RESOLVED THAT the Financial Statement for the month ending March 31st, 2016 shall be approved as presented.
Carried.

6. C. Densen – G. Bartel
RESOLVED THAT we do hereby agree to accept the Parkland Regional Library 2015 Audit Financial Statement as presented.
Carried.

7. L. Mychalchuk – L. Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff overtime reports as submitted,
BE IT FURTHER RESOLVED THAT the aforementioned overtime shall be banked for future use or paid out with the next regular payroll as indicated on the employee’s report.
Carried.

8. L. Hutman – S. Walmsley
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.

9. J. Caruk – G. Bartel
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby designate the date of May 7th, 2016 as the Lenswood Community Event known as the ‘Lenswood Mother’s Day Dance.’
Carried.

10. L. Mychalchuk – L. Hutman
RESOLVED THAT the Municipality of Minitonas-Bowsman does hereby agree to accept donations on behalf of the Swan Valley Refugee Committee.
BE IT FURTHER RESOLVED THAT we do hereby agree to issue a charitable receipt for each donation collected.
Carried

11. G. Bartel – S. Walmsley
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman have reviewed and approved the attached gravel contracts for the 2016 Fiscal Year; and
BE IT FURTHER RESOLVED THAT the Reeve and CAO are hereby authorized to sign said agreement on behalf of the municipality.
Carried.

12. L. Mychalchuk – C. Densen
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby agree to purchase Magnesium Chloride for Dust Control from Fort Distributors as per the attached details & quote, and;
BE IT FURTHER RESOLVED THAT an ad be placed in the Star & Times with a deadline of May 31st, 2016 by which applications and payments must be submitted.
Carried.

13. G. Bartel – J. Caruk
RESOLVED THAT the Municipality of Minitonas-Bowsman does hereby agree to adopt/amend the policies as per Schedule ‘A’ attached hereto.
Carried.

14. G. Bartel – C. Densen
RESOLVED THAT the Municipality of Minitonas-Bowsman does hereby agree to place the attached “Call for Quotes at Minitonas Cemetery & Centennial Park” ad in the Star & Times and on ValleyBiz for a period of 2 weeks.
Carried.

15. S. Walmsley – L. Hutman
WHEREAS Westman Communications Group is planning to install fiber optic lines in and around Minitonas; and
WHEREAS preliminary plans have been provided to the Municipality for review and there are no objections from Council;
THEREFORE BE IT RESOLVED THAT Council does hereby approve of the placement of fiber optic lines in and around the Town of Minitonas.
Carried.

16. S. Walmsley – L. Mychalchuk
RESOLVED THAT the members of the Council of the Municipality of Minitonas-Bowsman are hereby appointed as ‘Weed Inspectors’ for the municipality, and;
BE IT FURTHER RESOLVED THAT payment for expenses directly related to the costs of performing services for weed inspections will be made in accordance with the current municipal indemnity by-law and policies.
Carried.

17. L. Mychalchuk – L. Hutman
RESOLVED THAT the members of the Municipality of Minitonas-Bowsman Council do hereby agree to go ‘In Camera’ as a Committee of the Whole in accordance with Subsection 152 (3)(b)(ii) of The Municipal Act, and with respect employee matters.
Carried.

18. G. Bartel – L. Mychalchuk
RESOLVED THAT we do agree to return to reopen the meeting to the public in accordance with Subsection 152(4) of The Municipal Act.
Carried.

19. S. Walmsley – L. Hutman
WHEREAS the Council for Municipality of Minitonas-Bowsman has received written notice of resignation;
THEREFORE BE IT RESOLVED THAT we do hereby accept Mr. Curtis Foster’s resignation with regrets effective April 30th, 2016 with his last day of work being April 29th, 2016.
Carried.

20. J. Caruk – G. Bartel
WHEREAS the Council for Municipality of Minitonas-Bowsman has received written notice of resignation;
THEREFORE BE IT RESOLVED THAT we do hereby accept Mr. Lonnie Armistead’s resignation with regrets effective May 1st, 2016 with his last day of work being April 30th, 2016
Carried.

21. L. Hutman – S. Walmsley
RESOLVED THAT the council for the Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current Procedures By-Law.
Carried.

22. S. Walmsley – L. Mychalchuk
WHEREAS the Municipality of Minitonas-Bowsman has hired Stantec Consulting Ltd to complete a hydrologic investigation, hydraulic analysis and preliminary engineering for a structure replacement at a stream crossing referred to as Flood Site 34 /2014; and
WHEREAS the original Engineers Flood Damage Report consisted of replacing the ford crossing with a 24.0 m long bridge; and
WHEREAS after the completion of the hydraulic analysis the Municipality has received a recommendation from Stantec for a 4- span 48.0 m long bridge instead of the 24.0 m long bridge in order to meet the hydraulic, environmental and fish passage requirements; and
WHEREAS the members of Council feel it is important to have a structure that will withstand any future flooding events and guarantee uninterrupted access to infrastructure and crop producing lands;
THEREFORE BE IT RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby approve the recommendation by Stantec Consulting Ltd for a 4- span 48.0 m long bridge and request that they continue with the detailed design; and;
BE IT FURTHER RESOLVED THAT all costs incurred for the aforementioned repairs shall be covered under the Disaster Assistance Program for the year 2014.
BE IT FURTHER RESOLVED THAT the Chief Administrative Officer be authorized to sign the Professional Services Agreement Change Order on behalf of the Municipality.
Carried.

23. L. Hutman – S. Walmsley
RESOLVED THAT we do now adjourn at 11:45 p.m. to meet again on May 3rd, 2016 at 7:00 p.m. for the next regular meeting of council.
Carried.