The Council of the Town of Swan River met on Tuesday, April 5th, 2016 at 7:30 pm in the Town Council Chambers with Mayor McKenzie presiding and Councillors Moriaux, Friesen, Whyte, Delaurier and Sakal present. Councillor Jacobson was absent with permission.
1. Call to order
2. Adoption of Agenda
Resolution No: 2016.184
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Agenda for the April 5th, 2016 regular meeting of Council be received.
Carried
3. Adoption of Minutes
Resolution No: 2016.185
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the minutes of the March 15th, 2016 regular meeting of Council be adopted as received.
Carried
4. Delegations and Hearings
4.1 Delegation: RCMP
Cpl. Hannah presented the March 2016 report. He advised that Miles Grandfield is retiring on April 7th, 2016 and his application for the reservist program has been sent. Staff Sgt. Smith advised that he is working diligently on the loud muffler issue. The summer scheduling of the members will be reviewed. He provided Council with some yearly statistics.
5. Correspondence
5.1 ACL re: grants received
A thank you to Council from ACL for the grants they received.
5.2 SV Crisis Centre re: grant received
A thank you to Council from SV Crisis Centre for the grant they received.
6. Unfinished Business
6.1 2016 Handivan Budget
Resolution No: 2016.186
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that the 2016 Budget for the Swan River Handi Transit Van be approved.
Carried
6.2 2016 NWRL Budget
Resolution No: 2016.187
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the 2016 Budget for the North-West Regional Library be approved.
Carried
6.3 2016 Budget
7. New Business
7.1 2016 MS Walk
Resolution No: 2016.188
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Town of Swan River Council authorize the MS Society of Manitoba to do the Manitoba Liquor & Lotteries MS Walk in the Town of Swan River on Sunday, May 29th, 2016.
BE IT FURTHER RESOLVED that this walk will follow the route as shown on Schedule “A” attached.
Carried
7.2 Work Crew Sponsorship
Resolution No: 2016.189
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Town of Swan River Recreation Department continue to sponsor the Work Crew Program from June 30th, 2016 to June 30th, 2017
Carried
7.3 SLWCD 2016/2017 Municipal Levy
Resolution No: 2016.190
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Town of Swan River approve payment of the Swan Lake Watershed Conservation District Municipal levy for the 2016-2017 fiscal year in the amount of $16,951.83.
Carried
7.4 Public Rail Safety Week – April 25 – May 1, 2016
Resolution No: 2016.191
Moved By: Duane Whyte
Seconded By: Phylis Friesen
WHEREAS Public – Rail Safety Week is to be held across Canada from April 25th to May 1st, 2016;
WHEREAS it is in the public’s best interest to raise citizen’s awareness on reducing avoidable accidents, injuries and damage caused by collisions at level crossings or incidents involving trains and citizen’s;
WHEREAS Operation Lifesaver is a public/private partnership whose aim is to work with the rail industry, governments, police services, the media and other agencies and the public to raise rail safety awareness;
WHEREAS Operation Lifesaver has requested City Council adopt this resolution in support of its ongoing effort to save lives and prevent injuries in communities, including our municipality;
IT IS HEREBY RESOLVED to support national Public- Rail Safety Week, to be held from April 25th to May 1st, 2016.
Carried
7.5 SV Chamber of Commerce – AGM – April 6th
Resolution No: 2016.192
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that Council be authorized to attend the Swan Valley Chamber of Commerce Annual General Meeting being held in Swan River on April 6th, 2016.
Carried
7.6 Private Water Services Procedures Policy
Resolution No: 2016.193
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Town of Swan River Council hereby approve the Private Water Service Procedure Policy attached as Schedule “A”.
Carried
7.7 SVDRC 2016 Budget
Resolution No: 2016.194
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the 2016 Budget for the Swan Valley District Recreation Commission be approved.
Carried
7.8 Tax Discount
Resolution No: 2016.195
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the 1% property tax discount be discontinued effective June 1st, 2016.
Carried
7.9 Paving
Resolution No: 2016.196
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that C&B Stirling Enterprises Ltd. be hired to install asphalt paving in various areas in the Town of Swan River as per the quote attached as Schedule “A”. The 6th Ave W paving and curb and gutter portion of project will proceed subject to approval of the local improvement.
Carried
7.10 Centennial Arena Tables and Chairs Rental Policy
Resolution No: 2016.197
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that the Swan River Centennial Arena Tables and Chairs Rental Policy attached as Schedule “A” be hereby approved.
Carried
7.11 Centennial Arena Fees for 2016/2017 season
Resolution No: 2016.198
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that the Swan River Centennial Arena fees for the 2016/2017 season attached as Schedule “A” be hereby approved.
Carried
7.12 Soccer Pitch/Canteen Rental Fees for 2016
Resolution No: 2016.199
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that the Soccer Pitch/Canteen Rental Fees for 2016 attached as Schedule “A” be hereby approved.
Carried
7.13 Centennial Arena Summer Rental Fee Schedule for 2016
Resolution No: 2016.200
Moved By: Phylis Friesen
Seconded By: Jason Sakal
RESOLVED that the Swan River Centennial Arena Summer Rental Fee Schedule for 2016 attached as Schedule “A” be hereby approved.
Carried
7.14 Legion Park Fees for 2016
Resolution No: 2016.201
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the Legion Park fees for 2016 attached as Schedule “A” be hereby approved.
Carried
7.15 AMM Visit – April 6th – Discussion items
8. Reports
8.1 Superintendent of Works Report
Resolution No: 2016.202
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the Superintendent of Works report be received.
Carried
8.2 Administration Minutes
8.3 Police & Community Relations Log
Resolution No: 2016.203
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the Police and Community Relations Log for November 2015 to March 2016 be received.
Carried
8.4 Fire Department Call Report for March 2016
Resolution No: 2016.204
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that the March 2016 Swan River Fire Department call report be received.
Carried
8.5 Council Member Reports
9. Other Resolutions
9.1 to authorize attendance at Benefits Exchange
Resolution No: 2016.205
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Patti Henkelman be authorized to attend the Benefits Exchange workshop being held in Dauphin, MB on Monday, April 18th, 2016.
Carried
9.2 Add invoice to taxes
Resolution No: 2016.206
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that the following receivables be added to taxes:
Roll # 44800.000
Carried
9.3 to authorize renewal of photocopier lease
Resolution No: 2016.207
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the CAO be authorized to sign the lease agreement for the Ricoh printer/photocopier.
Tabled
9.4 To table Resolution No. 2016.207
Resolution No: 2016.208
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that Resolution No. 2016.207 be tabled.
Carried
9.5 approve accounts
Resolution No: 2016.209
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that the accounts as follows be hereby approved for payment:
(1) General Accounts from Cheque No.18501 to No.18585 for a total of $234,283.97.
(2) Payroll Account from Cheque No. 3749 to No. 3755 for a total of $98,675.73.
Carried
9.6 RRWC – Dectron Repairs
Resolution No: 2016.210
Moved By: Jason Sakal
Seconded By: Duane Whyte
RESOLVED that the Option #1 provided on the quote from Royal Mechanical Solutions to supply and install 2 new sets of sensors be accepted.
Carried
9.7 to hire full time Municipal RCMP clerk
Resolution No: 2016.211
Moved By: David Moriaux
Seconded By: Jason Delaurier
RESOLVED that Crystal Fawcett be hired as a full time Municipal RCMP clerk effective April 25, 2016.
Carried
9.8 Receive building permit applications
Resolution No: 2016.212
Moved By: Jason Delaurier
Seconded By: David Moriaux
RESOLVED that the following Building Permit Applications be received:
8/16 – 222 7th Ave N – Renovation
9/16 – 26 Lorraine St – Truck Shop
10/16 – 29 12th Ave N – Renovation
Carried
10. In Camera
Resolution No: 2016.213
Moved By: Duane Whyte
Seconded By: Phylis Friesen
RESOLVED that, pursuant to Section 152(3) of the Municipal Act, Council go into Committee and close the meeting to the public.
Carried
11. Out of Camera
Resolution No: 2016.214
Moved By: Phylis Friesen
Seconded By: Duane Whyte
RESOLVED that pursuant to Sections 152(4) of the Municipal Act this meeting be reopened to the public.
Carried
12. Adjournment
Resolution No: 2016.215
Moved By: Jason Sakal
Seconded By: Phylis Friesen
RESOLVED that this regular Meeting of Council now adjourn.
Carried