Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 22nd day of March, 2016 at 7:00 p.m.
Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, David Minish, Terry Neely
CAO; Carolyn Gordon
Absent with Prior Notice:
Stan Potten, Glen Foster
Delegations:
G. Anderson – Canada Bridge re: Bridge Inspections
Additions to the Agenda:
7.4 Benito Fire Chief re: Use of Turnout gear at Fire Fighter Fundraiser in Calgary
1. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held this 22nd day of March, 2016 shall be adopted as amended.
Carried:
2. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that written notice of absence has been received from Council Member, Stan Potten regarding the Regular Meeting of Council held on this 22nd day of March. 2016 and shall be accepted by the Council for the Municipality of Swan Valley West;
BE IT FURTHER RESOLVED that verbal notice has been received from Councillor Glen Foster that he is absent from this evening’s meeting due to health reasons.
Carried:
3. TERRY NEELY
DAVID MINISH
RESOLVED that the minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on March 9th, 2016 shall be adopted as circulated.
Carried:
4. BRIAN BURICK
CARRIE BLOSHA
WHEREAS the Council for the Municipality of Swan Valley West has reviewed and approve the change in the 2016 Proposed Budget for the Northwest Regional Library and the inclusion of the same Per Capital Rate for both member municipalities;
THEREFORE BE IT RESOLVED that we do hereby approve said Budget for 2016 and the Per Capita Rate of $19.26 and shall make payment in the amount of $56,296.98 accordingly.
Carried:
5. TERRY NEELY
CARRIE BLOSHA
WHEREAS the Council for the Municipality of Swan Valley West has reviewed and approve the new job description for the Landfill Operator Position and the changes to the job descriptions of the Grader Operator Position and the Excavator Operator Position.
THEREFORE BE IT RESOLVED that we do hereby approve said Job Descriptions and shall present them to the respective employees for review and reference.
Carried:
6. DAVID MINISH
BRIAN BURICK
RESOLVED that the Municipality of Swan Valley West shall advertise for the Position of Grader Operator in the Star & Times on March 29th & April 5th, 2016 and on ValleyBiz from March 30th to April 13th, 2016;
BE IT FURTHER RESOLVED that we shall set the deadline of April 15th, 2016 at 4:00 pm by which persons must submit applications, complete with resumes, for the position. Carried:
7. TERRY NEELY
DAVID MINISH
RESOLVED that the Council does hereby agree that the Superintendent of Public Works shall be authorized to retain a file with a list of applicants and their resumes for use during emergency “Call-In” situations, allowing the municipality the means by which to locate operators in the occasion when municipal infrastructure or personal property are at risk due to weather, environmental conditions, or unsafe infrastructure conditions and current operators are either performing other works, unavailable or not fully qualified to operate the required equipment.
Carried:
8. BRIAN BURICK
CARRIE BLOSHA
WHEREAS Council for the Municipality of Swan Valley West has reviewed and approves the proposed private drainage works on the land known as the SE ¼ and the NE ¼ 20-38-27WPM, and have not identified any concerns related to said works;
THEREFORE BE IT RESOLVED that the Reeve and the CAO shall be authorized to sign the Municipal Landowner Agreement & Liability Release Forms on behalf of the Municipality, and shall provide confirmation of said approval to the Province of Manitoba – Conservation & Water Stewardship.
Carried:
9. DAVID MINISH
TERRY NEELY
WHEREAS the Council for the Municipality of Swan Valley West has reviewed and approves the proposed private drainage works on the land known as the NW ¼ 36-33- 29WPM, and have not identified any concerns related to said works;
THEREFORE BE IT RESOLVED that the Reeve and the CAO shall be authorized to sign the Municipal Landowner Agreement & Liability Release Forms on behalf of the Municipality, and shall provide confirmation of said approval to the Province of Manitoba – Conservation & Water Stewardship.
Carried:
10. CARRIE BLOSHA
TERRY NEELY
WHEREAS the Council for the Municipality of Swan Valley West has reviewed and approves the proposed private drainage works on the land known as;
– NW ¼ 19-34-28WPM
– NE ¼ 24-34-29 WPM
– SE ¼ 25-34-29WPM
AND WHEREAS Council has not identified any concerns related to said works;
THEREFORE BE IT RESOLVED that the Reeve and the CAO shall be authorized to sign the Municipal Landowner Agreement & Liability Release Forms on behalf of the Municipality, and shall provide confirmation of said approval to the Province of Manitoba – Conservation & Water Stewardship.
Carried:
11. DAVID MINISH
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby accept the written notice of intent to retire from Scott Kerr as Landfill Attendant for the municipality with regrets, which becomes effective March 31st, 2016.
Carried:
12. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the proposed schedule for the Landfill Sites in Benito and Durban Effective April 1st, 2016.
Carried:
13. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that Agenda Item No. 4.6 regarding the edits to the Procurement Policy shall be tabled until the April 5th, 2016 Council Meeting to allow the members of council more time to consider the amendments prior to approving the revised policy. Carried:
14. – CANCELLED-
15. TERRY NEELY
DAVID MINISH
WHEREAS there is currently an informal, verbal agreement for maintenance of 3 portions of Rd#174W between the Municipality of Swan Valley West and the Rural Municipality of St. Philips, and;
WHEREAS it is necessary to create a more formal, written agreement between the municipalities to ensure proper maintenance of the roads and fairness in sharing the responsibility and the costs;
THEREFORE BE IT RESOLVED that we do hereby approve the terms and conditions of the proposed agreement and shall authorize the Reeve and CAO to sign said agreement on behalf of the Municipality.
Carried:
16. BRIAN BURICK
CARRIE BLOSHA
WHEREAS there was a need to revise the Boundary Road Agreement between the Rural Municipality of Livingston and the Municipality of Swan Valley West due to alternate arrangements being made for one section of road covered in the existing agreement;
THEREFORE BE IT RESOLVED that we do hereby approve the terms and conditions of the revised agreement and shall authorize the Reeve and CAO to sign said agreement on behalf of the Municipality. Carried:
17. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Municipality of Swan Valley West wishes to continue with regular garbage can collection at their office located at 216 Main Street Swan River.
Carried:
18. TERRY NEELY
BRIAN BURICK
WHEREAS Public rail Safety Week is to be held across Canada from April 25th to May 1st, 2016 and;
WHEREAS it is in the public’s best interest to raise awareness to the need to reduce avoidable accidents, injuries and damages caused by collisions at level crossings and involving trains and citizens and;
WHEREAS Operation Lifesaver is a public/private partnership whose aim is to work with the rail industry, governments, public services, the media and other agencies as well as the public to raise rail safety awareness;
THEREFORE BE IT RESOLVED that the Municipality of Swan Valley West wishes to adopt this resolution in support of the ongoing efforts of Operation Lifesaver to save lives and prevent injuries on urban and rural areas of our municipality.
Carried:
19. TERRY NEELY
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the reimbursement of the overpayment of taxes made on Roll No. 97100.000 on December 27th, 2015.
Carried:
20. DAVID MINISH
CARRIE BLOSHA
RESOLVED that the Council does hereby approve the outstanding transfer of funds from the Recreation Trust Reserve to the General Chequing Account in the amount of $427.42 and the Vested Sick Leave Reserve Account to the General Chequing Account in the amount of $9583.13 as allocated in the 2015 Fiscal Year.
Carried:
21. BRIAN BURICK
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby set the date of November 8th, 2016 at 7:00 p.m. at which time persons who wish to do so may appeal their 2017 assessments and;
BE IT FURTHER RESOLVED that the members of Council shall sit as the Board, the Reeve shall sit as the Chair and the CAO shall act as the Secretary for the 2016 Board of Revision.
Carried:
22. DAVID MINISH
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to table Agenda Item No. 4.15 regarding Water/Sewer Certification until the April 5th, 2016 Council Meeting in order to allow time for further consultation with the Urban Public Works Employees.
Carried:
23. DAVID MINISH
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to table Agenda Item No. 4.16 regarding Town of Swan River/Swan Valley West Shared Services until the April 5th, 2016 Council Meeting in order to allow time for further consultation.
Carried:
24. DAVID MINISH
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #12244 to #12278 in the amount of $123,603.95
Payroll Cheques #686 to #703for a total of $22,378.54
For a Grand Total of $145,982.49
Carried:
25. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the Final Unaudited Financial Statements for the Municipality with a Surplus of $16,722.81 in the General Operating Fund and a Surplus of $14,345.07 in the Utility Operating Fund;
BE IT FURTHER RESOLVED that we do hereby authorize said statements to be released to the Province of Manitoba and the Public Utilities Board.
Carried:
26. CARRIE BLOSHA
TERRY NEELY
RESOLVED that THE Council for the Municipality of Swan Valley West does hereby receive the Bank Reconciliation Report for the Period ending February 29th, 2016 as presented.
Carried:
27. TERRY NEELY
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the use of the Turnout Gear by a member of the Benito Fire Department who wishes to attend the Stair Climb Competition in Calgary, AB. to raise funds for fire fighters battling cancer.
Carried:
28. DAVID MINISH
TERRY NEELY
WHEREAS Roll. No. 310500.000 is in a Tax Sale Position and the owners of the property have provided written notice to the Municipality that they wish to relinquish their property to the municipality and;
WHEREAS the costs will be over $1000 greater for the municipality, should the council choose to wait and obtain ownership of said property during the Tax Sale Auction, should there not be another party interested in purchasing said property at the auction;
THEREFORE BE IT RESOLVED that we do hereby agree to accept said written offer to take possession of the aforementioned property and shall authorize the Reeve and CAO to sign all documents related to said acquisition on behalf of the municipality.
Carried:
COMMITTEE REPORTS & COMMUNICATIONS:
C. Blosha – NWR Library Meeting
B. Burick – NWR Library 50th Anniversary
– SLWCD Sub District Meeting Coming up.
– SVPD Meeting
D. Minish – Gravel Supply Meeting
T. Neely – Gravel Supply Meeting with B. Burick and D. Minish
V. Scouten – SVPD Meeting
29. TERRY NEELY
DAVID MINISH
RESOLVED that this meeting shall now adjourn at 11:15 p.m. and the Council shall meet again on Monday March 28th, 2016 at 9:00 a.m.
Carried: