Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 9th day of March, 2016 at 5:30 p.m.
Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster. David Minish,
Terry Neely, Stan Potten
CAO; Carolyn Gordon
Delegations:
Benito LUD Committee; B Zebinski, D. Offenberger, G. Schneider
K. Sterma re: Northwest Regional Library
R. Wowchuk re: Municipal Concerns relating to the Provincial Government
Additions to the Agenda:
3.3 Public Works Request – Payout of Overtime
4.17 Hudson Bay Route Assoc. AGM
1. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held this 9th day of March, 2016 shall be adopted as amended.
Carried:
***Councillor Potten left the meeting at 6:10 p.m. for health reasons***
2. TERRY NEELY
GLEN FOSTER
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss items involving employees of the municipality.
Carried:
3. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:
4. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that the minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on February 23rd, 2016 shall be adopted as circulated.
Carried:
5. TERRY NEELY
BRIAN BURICK
RESOLVED that, upon review of the quotes collected, the Council for the Municipality of Swan Valley West does hereby agree to accept the recommendations of the Superintendent of Public Works, and shall approve the purchase of an annual supply of grader blades from Brandt Tractor.
Carried:
6. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that, upon review of the quotes collected, the Council for the Municipality of Swan Valley West does hereby agree to accept the recommendations of the Superintendent of Public works, and shall approve the purchase of an annual supply of mower blades from Mazer Group. Carried:
7. GLEN FOSTER
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West has shared concerns with local Progressive Conservative candidate, Rick Wowchuk during this evening’s delegation;
THEREFORE BE IT RESOLVED that we do hereby agree to create a report on the comments and concerns brought forward during this time to ensure that the same information is shared with other candidates, should they request attendance as delegates to future council meetings.
Carried:
8. TERRY NEELY
DAVID MINISH
WHEREAS the Town of Swan River has approached the municipality to assist with emergency maintenance of the Airport Runway for Life-Flight services, and;
WHEREAS the Council agrees that it is essential to assist in the provision of this service;
THEREFORE BE IT RESOLVED that, upon receipt and review of a detailed agreement between the Town of Swan River and the Municipality of Swan Valley West, we do hereby authorize the Reeve, Superintendent of Public Works and the CAO to further explore said agreement for services, and;
BE IT FURTHER RESOLVED that, should they be satisfied with the terms and conditions of said agreement, the Reeve and CAO shall be authorized to sign said agreement on behalf of the municipality.
Carried:
9. CARRIE BLOSHA
TERRY NEELY
RESOLVED that an ad shall be placed in the Star & Times and on ValleyBiz inviting quotes for interior office renovations, with a deadline of March 31st, 2016 for submission of quotes.
Carried:
10. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that an ad for the position of Seasonal Excavator Operator shall be placed in the Star & Times on March 15th & March 22nd, 2016 and on ValleyBiz March 14th to March 27th, 2016 and;
BE IT FURTHER RESOLVED that the deadline for submission of applications and resumes shall be set for April 1st, 2016 at 4:30 p.m. and;
BE IT FURTHER RESOLVED that a meeting to review the resumes and arrange for interviews of selected applicants shall be set for Monday, April 4th, 2016 and shall include two members of Council, the Superintendent of Public Works and the CAO.
Carried:
11. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that the report for the period ending March 8th, 2016 submitted by the Superintendent of Public Works and the report for the period ending February 29th, 2016 submitted by the Urban Public Works Foreman shall be received by the Council for the Municipality of Swan Valley West.
Carried:
12. DAVID MINISH
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to pay out the accumulated overtime recorded for the period of January 1st to February 29th, 2016 as per the written request received March 4th, 2016;
BE IT FURTHER RESOLVED that payment of said overtime hours shall be included on the employee’s March 15th payroll.
Carried:
13. GLEN FOSTER
TERRY NEELY
WHEREAS the position of Animal Control Officer was originally authorized by council and advertised with a closing date for applications of March 7th, 2016 and;
WHEREAS no applications have been received to date, requiring and extension to the deadline;
THEREFORE BE IT RESOLVED that the aforementioned position shall be re-advertised in the Star & Times and on ValleyBiz with a new deadline of April 1st, 2016 for submission of applications.
Carried:
14. TERRY NEELY
CARRIE BLOSHA
WHEREAS THE Office Clerk was originally hired on a Part Time basis and she has expressed a desire to reduce her hours, which were temporarily increased for inclusion of the secretary/treasurer duties for the SVPD and the additional amalgamation workload;
THEREFORE BE IT RESOLVED THAT we do hereby agree to reduce the position of Part Time Office Clerk to 4 days per week, Tuesday through Friday, for 7 hours per day and;
BE IT FURTHER RESOLVED that the hours for said position shall be reviewed again in the fall of 2016 for consideration going forward.
Carried:
15. GLEN FOSTER
CARRIE BLOSHA
WHEREAS the Public Hearing for By-Law No. 0050-16 being a By-Law for the purpose of Re-Zoning the parcel of property known as Lot 34, Block 5, Plan 64 in Benito was originally set by Resolution No.12 dated February 23rd, 2016 and circumstances resulted in a need to change the date;
THEREFORE BE IT RESOLVED that the date for said Public Hearing shall be changed to April 11th, 2016 at 7:30 p.m. and shall be held in the Benito Satellite Office to allow local residents a better opportunity to attend.
Carried:
16. GLEN FOSTER
DAVID MINISH
RESOLVED that the changes to the Boundary Road Agreement have not yet been defined and completed;
THEREFORE BE IT RESOLVED that Item No.4.10 shall be tabled until the next Regular Meeting of Council to be held on March 22nd, 2016.
Carried:
17. CARRIE BLOSHA
BRIAN BURICK
WHEREAS the owners of PT N.E. ¼ SEC. 24-35-29WPM have made application to subdivide this property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated February 29th, 2016 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried:
18. GLEN FOSTER
DAVID MINISH
WHEREAS the owners of PT S.W. ¼ SEC. 30-34-29WPM have made application to subdivide this property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated February 29th, 2016 and have no objections to the aforementioned subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions set out in said letter from the Province of Manitoba, Community and Regional Planning Branch are met.
Carried:
19. TERRY NEELY
DAVID MINISH
WHEREAS the Council for the Municipality of Swan Valley West has reviewed the revised job descriptions for the following positions;
– Chief Administrative Officer
– Finance Officer
– Administrative Assistant
– Part Time Office Clerk
– Grader Operator
– Urban Foreman
– Urban Assistant Foreman
– Urban Maintenance Labourer
– Rural Foreman
– Excavator Operator
THEREFORE BE IT RESOLVED that the above job descriptions shall be approved by Council and adopted as part of the Employee Policies for the municipality and provided to each employee as appropriate for review and written acknowledgement of receipt and understanding of their job description.
Carried:
20. BRIAN BURICK
TERRY NEELY
WHEREAS the Council for the Municipality of Swan Valley West has reviewed the policies for employees regarding Harassment, Code of Conduct and Media;
THEREFORE BE IT RESOLVED that we do hereby approve the revisions to the policies as presented.
Carried:
21. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that the CAO and a second member of the Administrative Staff shall be authorized to attend the MMAA Convention in Winnipeg on April 24th to April 27th, 2016 and that all applicable expenses shall be paid in accordance with current municipal policies and by-laws.
Carried:
22. – CANCELLED-
23. TERRY NEELY
GLEN FOSTER
WHEREAS the future of rail service in the Swan River Valley and in Manitoba is extremely important for area producers and businesses;
THEREFORE BE IT RESOLVED that we do hereby agree to send up to two council members to represent the municipality at the Hudson Bay Route Association’s 2016 AGM in Yorkton, SK. On March 23rd, 2016 and shall make payment of all related expenses in accordance with current municipal policies and by-laws.
Carried:
24. BRIAN BURICK
CARRIE BLOSHA
RESOLVED the Animal Control Reports from the Urban Control Officer for the month of February, 2016 shall be received, and payment for said services shall be approved as submitted.
Carried:
25. BRIAN BURICK
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approve the following payments:
General Cheques #12202 to #12213 in the amount of $38,797.79
General Cheques #12214 to #12243 in the amount of $14,607.07
Council and Committee Cheques #676 to #685 for a total of $10,174.00
Payroll Cheques #657 to #675 for a total of $22,048.81
For a Grand Total of $85,627.67
Carried:
26. GLEN FOSTER
BRIAN BURICK
Resolved that the Council does hereby approve the transfer of $858.60 from the municipality’s Machinery Reserve Account to the General Chequing Account for the box liner for the Tandem.
Carried:
27. GLEN FOSTER
TERRY NEELY
RESOLVED that, in accordance with Clause 8.5 of By-Law No. 0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding Correspondence, Unfinished and Future Business, and Committee Reports.
Carried:
COMMITTEE REPORTS & COMMUNICATIONS:
9.3 CAO – Report- Stantec – Site 65-2014
– Council Photo, March 22 Mtg.
28. GLEN FOSTER
TERRY NEELY
RESOLVED that this meeting shall now adjourn at 11:20 p.m. to meet again on March 21st, 2016 at 6:30 p.m. to complete the unfinished business from this regular meeting of council, to review the 2015 Yearend Financial Statements for each Service Area and the Consolidated Statement, as well as to review the Preliminary Budget for 2016.
Carried: