Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 15th day of December, 2015 A.D. at 7:00 p.m.
Present:
Reeve –C. Eisner
Councillors: G. Bartel, J. Caruk, C. Densen, L. Hutman, L. Mychalchuk,
S. Walmsley
C.A.O. – K. Chartrand
Additions to Agenda:
4.16 Curling Rink Hydro
1. S.Walmsley – L. Mychalchuk
RESOLVED THAT the Agenda be adopted as amended.
Carried.
2. J. Caruk – L. Hutman
RESOLVED THAT Garry Bartel shall be appointed as Finance Chair for this council meeting.
Carried.
3. L. Mychalchuk – L. Hutman
RESOLVED THAT the minutes of the Regular Meeting of Council held on December 1st, 2015 shall be adopted as circulated.
Carried.
4. G. Bartel – S. Walmsley
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 1270 to 1405 inclusive, amounting to $385,188.96.
Carried.
5. L. Mychalchuk – L. Hutman
RESOLVED THAT the Financial Statement for the month ending November 30th, 2015 shall be approved as presented.
Carried.
6. L.Hutman – C. Densen
RESOLVED THAT we do agree to authorize a grant in the amount of $100.00 to the Minitonas Mini Makers 4H Group.
Carried.
7. G.Bartel – J. Caruk
WHEREAS the Council of the Municipality of Minitonas – Bowsman may, in accordance with Section 163 of the Municipal Act, adopt an Interim Operating Budget;
THEREFORE BE IT RESOLVED THAT we do hereby agree to adopt the following Interim Operating Budget for the Fiscal Year 2016:
General Fund
General Government Services 200,000.00
Protective Services 35,000.00
Transportation Services 350,000.00
Environmental Health Services 90,000.00
Public Health and Welfare Services 10,000.00
Economic Development Services 30,000.00
Recreation and Culture Services 110,000.00
Fiscal Services 150,000.00
Total Required $ 975,000.00
Utility Fund
Water and Sewer Services 175,000.00
Water and Sewer Capital 150,000.00
$ 375,000.00
Carried.
8. S. Walmsley – L. Mychalchuk
WHEREAS Council has received a Progress Estimate for the Site 37-2013 as well as the Contractors Invoice for the holdback; and
WHEREAS Stantec has reviewed the invoice and recommends that the Municipality make payment in full as indicated.
THEREFORE BE IT RESOLVED THAT we do hereby agree to pay the attached invoice and authorize the CAO to sign the Progress Estimate as required.
Carried.
9. G. Bartel – L. Hutman
RESOLVED THAT the Reserve Fund Transfer included in the 2015 Municipal Budget shall be authorized by the Council of the Municipality of Minitonas-Bowsman as per Schedule ‘A’ attached hereto
Carried.
10. J. Caruk – C. Densen
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby accept the financial statement ending November 30th, 2015 and List of Accounts ending November 30th, 2015 for the RM & Town of Minitonas Handivan Association as per the attached.
Carried.
11. L.Mychalchuk – L. Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff overtime reports as submitted,
BE IT FURTHER RESOLVED THAT the aforementioned overtime shall be banked for future use or paid out with the next regular payroll as indicated on the employee’s report.
Carried.
12. C. Densen – G. Bartel
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the Staff Expense Reports as submitted.
Carried.
13. C.Densen – J. Caruk
WHEREAS Council feels that it is important to promote tourism in our municipality, and:
WHEREAS the Municipality of Minitonas-Bowsman was a member of Parkland Tourism in 2015 and wishes to continue to be a member in 2016;
THEREFORE BE IT RESOLVED THAT we do hereby agree to pay the attached invoice in the amount of $935.00 for the 2016 membership with Parkland Tourism.
Defeated.
14. S. Walmsley – L. Mychalchuk
RESOLVED THAT we do hereby agree to pay for the removal of beavers as per the attached.
Carried.
15. J. Caruk – G. Bartel
RESOLVED THAT we do hereby agree to enter into a lease agreement with Pitney Bowes for a postage machine as per the attached.
BE IT FURTHER RESOLVED THAT the CAO shall be authorized to sign all documents related to the aforementioned agreement on behalf of the Municipality.
Carried.
16. S. Walmsley – L. Mychalchuk
RESOLVED THAT By-law No. 11/2015, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of authorizing the requirements of obtaining an Aggregate Transport License and to prescribe levies payable by the hold of an Aggregate Transport License, shall be introduced and read a first time this 15th day of December, 2015 A.D.
Carried.
17. C. Densen – G. Bartel
RESOLVED THAT By-law No. 11/2015, bring a by-law of the Municipality of Minitonas-Bowsman for the purpose of authorizing the requirements of obtaining an Aggregate Transport License and to prescribe levies payable by the hold of an Aggregate Transport License, shall be read a second time this 15th day of December, 2015 A.D.
Carried.
18. J. Caruk – G. Bartel
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current Procedures By-Law.
Carried.
19. L. Hutman – S. Walmsley
WHEREAS the Municipality of Minitonas-Bowsman has received an Engagement Letter from TAXervice outlining an agreement between the Municipality and TAXervice; and
WHEREAS TAXervice is proposing to have this agreement automatically renew each year unless it is terminated by either party; and
THEREFORE BE IT RESOLVED THAT the Municipality of Minitonas-Bowsman does hereby agree to enter into the aforementioned agreement and authorizes the CAO to sign on behalf of the Municipality.
Carried.
20. L. Mychalchuk – G. Bartel
RESOLVED THAT we do hereby agree to apply for Quarry Leases for Gravel as per the attached.
Carried.
21. J. Caruk – C. Densen
RESOLVED THAT the Municipality of Minitonas-Bowsman does hereby agree to adopt the “Snow Plowing and Grading of Lanes Policy” as per the attached.
Carried.
22. S. Walmsley – L. Mychalchuk
RESOLVED THAT we do now adjourn at 12:04 a.m. to meet again on January 5th, 2016 at 7:00 p.m. for the next regular meeting of council.
Carried.