Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 10th day of November, 2015 at 7:45 p.m.
Present:
Reeve; Verne Scouten
Councillors; Carrie Blosha, Brian Burick, Glen Foster, David Minish,
Terry Neely, Stan Potten
Interim-Acting CAO; Carolyn Gordon
Delegations: 7:00 p.m. Public Hearing DT Holdings re: Conditional Use Request
Additions to the Agenda:
4.6.1 Landowner Agreements – Drainage Work on Rd#164W
4.13 Approval of Bridge Inspection Costs – Brown Bridge
4.14 Owner – Assessor Agreements
1. BRIAN BURICK
TERRY NEELY
RESOLVED that the Agenda for the Regular Meeting of Council held this 10th day of November, 2015 shall be adopted as amended.
Carried:
2. CARRIE BLOSHA
STAN POTTEN
RESOLVED that the Minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on October 27th, 2015 and the Public Hearing for Conditional Use held on October 27st, 2015 shall be adopted as presented.
Carried:
3. GLEN FOSTER
DAVID MINISH
RESOLVED that the Rural Foreman’s Report presented to council on Tuesday November 10th, 2015 shall be received.
Carried:
4. CARRIE BLOSHA
STAN POTTEN
RESOLVED the employee vacation request dated November 9th, 2015 shall be approved as submitted.
Carried:
5. TERRY NEELY
DAVID MINISH
WHEREAS the Council for the Municipality of Swan Valley West has reviewed the proposal for the reorganization and future administration of Swan Valley RISE, and are in agreement to remaining involved in the program in 2016 as the new procedures are put in place and allow a full year of operation under this new program, and;
WHEREAS it is felt that the provision of funding for economic development is important to the future stability and growth of the Swan Valley;
THEREFORE BE IT RESOLVED THAT 50% ($18,011) of the funding allocated to Swan Valley RISE under the old program and management shall be paid, and the remaining 50% ($18,011) shall be set aside in a new Economic Development Reserve for future use.
*Councillors Burick & Minish called for a recorded vote*
Potten Yes
Minish Yes
Burick No
Foster No
Neely Yes
Scouten No
Blosha No
In Favour: __3____
Opposed: __4____
Abstained:_______ Defeated:
6. STAN POTTEN
BRIAN BURICK
WHEREAS the Council for the Municipality of Swan Valley West has received and reviewed the revised agreement for the Swan Valley Airport Commission and approve the content of said agreement;
THEREFORE BE IT RESOLVED that we do hereby support the continued membership in the Swan Valley Airport Commission under the terms and conditions of said agreement and authorize the Reeve and Interim-Acting CAO to sign and seal the documents on behalf of the Municipality.
Carried:
*Councillor Minish left the meeting at 8:35 p.m.*
7. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that Merv Werbicki shall be hired to install a new door for the Administrative Area of the Municipal Office, as per the quote dated October 30th, 2015 will be called upon for routine maintenance and repair tasks as required for the remainder of the 2015 Calendar Year.
Carried:
*Councillor Minish returned to the meeting at 8:45 p.m.*
8. STAN POTTEN
TERRY NEELY
WHEREAS the Council has taken steps to advertise the position of CAO for the Municipality of Swan Valley West and accepted applications for the position, and;
WHEREAS, upon review of the qualifications, experience and performance of the Interim-Acting CAO a decision has been made that they believe to be in the best of the municipality;
THEREFORE BE IT RESOLVED that Carolyn Gordon shall be hired as the Chief Administrative Officer (CAO) for the Municipality of Swan Valley West effective immediately, and;
BE IT FURTHER RESOLVED that the terms and conditions of said appointment as CAO shall be agreed to by the Municipality and Ms. Gordon as set out in the Employment Contract dated November 10th, 2015.
Carried:
9. GLEN FOSTER
TERRY NEELY
RESOLVED that By-Law No. 0013-2015, being a by-law of the Municipality of Swan Valley West for the purpose of prescribing a fee chargeable for Tax Certificates, shall be introduced and read a first time this 10th day of November, 2015.
Carried:
10. DAVID MINISH
TERRY NEELY
RESOLVED that By-Law No. 0013-2015, being a by-law of the Municipality of Swan Valley West for the purpose of prescribing a fee chargeable for Tax Certificates, shall be introduced and read a second time this 10th day of November, 2015
Carried:
11. STAN POTTEN
CARRIE BLOSHA
RESOLVED that By-Law No. 0032-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban General Reserve Fund, shall be introduced and read a first time this 10th day of November, 2015.
Carried:
12. DAVID MINISH
BRIAN BURICK
RESOLVED that By-Law No. 0032-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban General Reserve Fund, shall be introduced and read a second time this 10th day of November, 2015.
Carried:
13. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that By-Law No. 0033-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban Machinery & Equipment Reserve Fund, shall be introduced and read a first time this 10th day of November, 2015.
Carried:
14. BRIAN BURICK
GLEN FOSTER
RESOLVED that By-Law No. 0033-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban Machinery & Equipment Reserve Fund, shall be introduced and read a second time this 10th day of November, 2015.
Carried:
15. CARRIE BLOSHA
STAN POTTEN
RESOLVED that By-Law No. 0034-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban Federal Gas Tax Reserve Fund, shall be introduced and read a first time this 10th day of November, 2015.
Carried:
16. DAVID MINISH
TERRY NEELY
RESOLVED that By-Law No. 0034-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban Federal Gas Tax Reserve Fund, shall be introduced and read a second time this 10th day of November, 2015.
Carried:
17. CARRIE BLOSHA
GLEN FOSTER
RESOLVED that By-Law No. 0035-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Benito Utility Reserve Fund, shall be introduced and read a first time this 10th day of November, 2015.
Carried:
18. STAN POTTEN
GLEN FOSTER
RESOLVED that By-Law No. 0035-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Benito Utility Reserve Fund, shall be introduced and read a second time this 10th day of November, 2015.
Carried:
19. TERRY NEELY
DAVID MINISH
RESOLVED that By-Law No. 0044-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Benito Cemetery Trust Fund Reserve, shall be introduced and read a first time this 10th day of November, 2015.
Carried:
20. BRIAN BURICK
TERRY NEELY
RESOLVED that By-Law No. 0044-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Benito Cemetery Trust Fund Reserve, shall be introduced and read a second time this 10th day of November, 2015.
Carried:
21. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that By-Law No. 0045-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban Recreation Trust Fund Reserve, shall be introduced and read a first time this 10th day of November, 2015.
Carried:
22. STAN POTTEN
BRIAN BURICK
RESOLVED that By-Law No. 0045-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban Recreation Trust Fund Reserve, shall be introduced and read a second time this 10th day of November, 2015.
Carried:
23. DAVID MINISH
STAN POTTEN
RESOLVED that By-Law No. 0046-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban Paved Road Reserve, shall be introduced and read a first time this 10th day of November, 2015.
Carried:
24. TERRY NEELY
CARRIE BLOSHA
RESOLVED that By-Law No. 0046-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing an Urban Paved Road Reserve, shall be introduced and read a second time this 10th day of November, 2015.
Carried:
25. TERRY NEELY
DAVID MINISH
WHEREAS THE Council for the Municipality of Swan Valley West has agreed to allow businesses within the municipality to establish credit accounts through which they may charge landfill levies at the Swan River Landfill Site, and;
WHEREAS the application for said credit includes the requirement for approval from the municipality, and;
WHEREAS the required areas of the Credit Application have been completed, reviewed by the Council, and found to be acceptable for the purpose under which they have been submitted;
THEREFORE BE IT RESOLVED THAT we do hereby agree to approve the Credit Application submitted by Nykolaishen Farm Equipment Ltd. Dated November 9th, 2015 and shall authorize CAO, Carolyn Gordon to sign said agreement on behalf of the Municipality of Swan Valley West. Carried:
26. CARRIE BLOSHA
GLEN FOSTER
WHEREAS THE Council for the Municipality of Swan Valley west has agreed to allow businesses within the municipality to establish credit accounts through which they may charge landfill levies at the Swan River Landfill Site, and;
WHEREAS the application for said credit includes the requirement for approval from the municipality, and;
WHEREAS the required areas of the Credit Application have been completed, reviewed by the Council, and found to be acceptable for the purpose under which they have been submitted;
THEREFORE BE IT RESOLVED THAT we do hereby agree to approve the Credit Application submitted by Mazergroup Dated October 29th, 2015 and shall authorize CAO, Carolyn Gordon to sign said agreement on behalf of the Municipality of Swan Valley West.
Carried:
27. STAN POTTEN
CARRIE BLOSHA
WHEREAS the owners of PT N.W. ¼ SEC.23-35-27WPM have made application to subdivide this property, and;
WHEREAS the Council for the Municipality of Swan Valley West has reviewed said application, along with the letter received from Community and Regional Planning dated October 26th, 2015 and has no objections to the proposed subdivision;
THEREFORE BE IT RESOLVED we do hereby approve the subdivision of the aforementioned property, provided all conditions set out in said letter from the Province are met and the property taxes have been paid in full.
Carried:
28. DAVID MINISH
STAN POTTEN
WHEREAS several new sites have been identified as being damaged during the 2014 flood, and Site Reports have now been received for the repairs of these sites, along with a revised report for the repairs to Site #65-2014;
THERFORE BE IT RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to request an extension from the Province of Manitoba – Emergency Measures Organizations until December 31st, 2016 by which time they hope to be able to complete plans, award tenders, complete repairs and submit the final claims for the costs to repair the remainder of the sites damaged in the 2014 Flood.
Carried:
29. BRIAN BURICK
TERRY NEELY
WHEREAS the Council for the Municipality of Swan Valley West has been informed that there is an imminent need to perform a Level 2 – Detailed Inspection of “Brown’s Bridge” as soon as possible;
THEREFORE BE IT RESOLVED that we do hereby authorize the CAO to order the aforementioned inspection be done by Stantec Consulting Inc. and sign the agreement for said services on behalf of the Municipality.
Carried:
30. STAN POTTEN
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby acknowledge receipt of the Agreements to Revise Assessment for the following Properties;
– Roll #15300.000
– Roll #12200.000
– Roll #136150.000
– Roll #152101.000
Carried:
31. CARRIE BLOSHA
STAN POTTEN
RESOLVED the attached Animal Control reports for the month of October, 2015 shall be accepted and authorized for payment as submitted.
Carried:
32. TERRY NEELY
GLEN FOSTER
RESOLVED that the Municipality of Swan Valley West shall make payment of the first 75% of the annual levy for the Swan Lake Watershed Conservation District in the amount of $26,729.02 as set out in the 2015 Municipal Budget.
Carried:
33. CARRIE BLOSHA
TERRY NEELY
RESOLVED that payment be made for Recreation Services to the Swan Valley District Recreation Commission in the amount of $26,599.30, as per the 2015 Financial Plan.
Carried:
34. STAN POTTEN
BRIAN BURICK
RESOLVED that the 2015 Levy for Assessment Services in the amount of $52,336.00 be paid as per the 2015 Financial Plan.
Carried:
35. TERRY NEELY
BRIAN BURICK
RESOLVED that payment be made for Physician Recruitment and Retention to the Swan Valley Health Facilities Foundation as per the 2015 Financial Plan in the amounts as follows:
Levy .25 mills $38,749.91
(4/5 yr.) Supplemental Levy .15 mills $23,249.95
TOTAL $61,999.86
Carried:
36. GLEN FOSTER
TERRY NEELY
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
General Cheques #11819 to #11880 for a total of $317,671.51
Payroll Cheques #441 to #461 for a total of $29,887.67
Council/Committee Cheques #462 to #471 for a total of $11,757.50
For a Grand Total of $359,315.68
Carried:
37. BRIAN BURICK
STAN POTTEN
RESOLVED that the Council for the Municipality of Swan Valley West does hereby receive the Financial Statement for the period ending November 6th, 2015 as presented.
Carried:
38. BRIAN BURICK
GLEN FOSTER
WHEREAS the Council for the Municipality of Swan Valley West has been in consultation with the Province of Manitoba and JR Cousins Consultants Ltd. regarding the status of the Benito Lagoon, and it has been made clear that some type of expansion will be required;
THEREFORE BE IT RESOLVED that we do hereby authorize the CAO to request assistance from Manitoba Water Services for planning, management and financial assistance as may be necessary and appropriate.
Carried:
39. BRIAN BURICK
TERRY NEELY
RESOLVED that Council members Carrie Blosha, Glen Foster and Stan Potten, the Urban Public Works Foreman, the Rural Public Works Foreman and the CAO shall be appointed to a Committee for the further exploration of Improvements to the Municipal Communications System, with a meeting to be held on November 19th, 2015 at 4:00 p.m.
Carried:
40. STAN POTTEN
GLEN FOSTER
RESOLVED that, in accordance with Clause 8.5 of By-Law No.0002-15, the council shall extend the curfew by up to one-half hour in order to complete discussions regarding Correspondence, Communications and Municipal Management.
Carried:
41. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Swan River Fire Department Response Report for October, 2015 shall be received.
Carried:
42. STAN POTTEN
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss Municipal Management.
Carried:
43. TERRY NEELY
DAVID MINISH
RESOLVED that pursuant to Section 152 (4) of the Municipal Act, this meeting shall be re-opened to the public.
Carried:
44. BRIAN BURICK
STAN POTTEN
RESOLVED that this meeting shall now adjourn at 11:55 p.m.
Carried:
COMMITTEE REPORTS:
Brian Burick – SVPD Meeting Re: changes in Municipal Contributions
Verne Scouten – SVPD Meeting Re: changes in Municipal Contributions.