The Council of the Town of Swan River met on Tuesday, July 7th, 2015, at 7:30 p.m. in the Town Council Chambers with Deputy Mayor Jacobson presiding and Councilor’s, Whyte, Sakal, Moriaux, Friesen, Delaurier present. Mayor McKenzie was absent.
Public Hearing:
Variation Order No. 3/2015
To allow the construction of a 24ft x 8ft deck and 2nd fire escape on the front of the house located on Lot 5, Block 28, Plan 370 being 113 8th Ave S. No persons attended.
Delegation:
Fire Department Report – presenting was Chief Darren Fedorchuk
In the month of June the SRFD was toned out for 12 incidents
To date the SRFD has attended 45 calls for a total of 887 man hours
Average attendance to calls is 15 firefighters.
SRFD has made 2 mutual aid responses to assist Bowsman Fire Department and one response to assist Benito Fire Department. Minitonas Fire has responded to one call for aid from SRFD.
To date firefighters have a combined 353 training hours with an average of 18 firefighters attending sessions. Training has included Pump operations, response tactics and pre-planning, live fire training, ventilation, CPR/First aid, emergency vehicle operation among others. These hours do not include NFPA 1001 Level One Firefighting certification training 5 firefighters have taken. This course is a commitment of 200 training hours with the addition of a 40 hour Hazardous Materials Operation course. In total with testing each firefighter committed over 250 hours not including home study time. Firefighters B Fedorchuk, J Fedorchuk, K Rewerts and T Stephen have acquired their International Certification. Firefighter D Rucks has completed his Firefighting portion of testing a will complete the Hazardous Materials Operation portion in the near future. Currently the department has 18 out of 23 firefighters with Level one or better status. SRFD members are currently working on the fall training schedule. Work at the training site is being arranged which would allow the use of the district burn container for additional live fire training.
Fire inspections continue: to date 13 out of 20 mandatory annual inspections have been completed for 2015. 10 of the 27 required three year inspections have been completed with the remaining to be finished in rotation. Currently there are 9 active inspections open.
In co-operation with the Office of the Fire Commissioner the Swan Valley Mutual Aid District has purchase a fire hose tester. Since testing of fire hose is a required annual requirement the department will be checking the condition, and testing hose throughout the summer saving the cost of exporting the hose out for testing.
Fire department members continually promote fire safety utilizing tours at the hall, the district public education trailer, and events like Canada Day.
Department policy is currently being review with the goal of being completed by September
Work continues on the old Kinsmen pool building and should baring any additional issues be placed at the hall by the weekend.
Currently the department has 1 application on file with 2 pending in September.
Minutes:
1. RESOLVED that the minutes of the June 16th regular meeting and the June 22nd, 2015 special meeting of Council be adopted as received.
Carried:
2 RESOLVED that the Agenda for the July 7th, 2015 regular meeting of Council be received.
Carried:
3. RESOLVED that the Superintendent of Works Report be received.
Carried:
4. RESOLVED that By-Law No. 3/2015 being a By-Law of the Town of Swan River to amend the Town of Swan River Zoning By-Law No. 9/2004 reclassifying Lot 52, Plan 1017 DLTO from “RS-5” Residential Single –Family Zone to “RM” Residential Multiple-Family Zone be read a second time.
Carried:
5. RESOLVED that By-Law No. 3/2015 being a By-Law of the Town of Swan River to amend the Town of Swan River Zoning By-Law No. 9/2004 reclassifiying Lot 52, Plan 1017 DLTO from “RS-5” Residential Single-Family Zone to “RM” Residential Multiple-Family Zone be read a third time and be passed.
Glen McKenzie Absent
David Moriaux Yes
Phylis Friesen Yes
Jason Delaurier Yes
Lance Jacobson Yes
Jason Sakal Yes
Duane Whyte Yes
Carried:
6. RESOLVED that Mayor Glen McKenzie and Chief Administrative Officer Julie Fothergill be authorized to sign the Shared Services Agreement with the Municipality of Minitonas-Bowsman.
Carried:
7. RESOLVED that the Swan River Fire Department June 2015 Call Report be received.
Carried:
8. RESOLVED that the Building Inspector’s Report be received.
Carried:
9. RESOLVED that Mayor Glen McKenzie and Chief Administrative Officer Julie Fothergill be authorized to sign the Shared Agreement with the Municipality of Swan Valley West.
Carried:
10. RESOLVED that the June , 2015 R.C.M.P. Crime Stats Report be received.
Carried:
11. RESOLVED that Mayor McKenzie and CAO Julie Fothergill be authorized to sign the Dutch Elm Disease 2015/16 Cost Sharing Agreement
Carried:
12. RESOLVED that the following Building Permit Applications be received:
18/15 – 1207 1st St N – Fence
28/15 – 438 11th Ave N – Renovation
29/15 – 36 Park Dr – Fence
30/15 – 1300 Main St – Addition
31/15 – 460 9th Ave N – New House& Garage
32/15 – 406 7th Ave N – Fence
33/15 – 473 Westwood Rd Outdoor Patio, Fence
34/15 – 319 6th Ave S – Fence
35/15 – 304 12th Ave S – Sunroom
36/15 – 1300 Main St – Interior Renovations
Carried:
13. RESOLVED that the Town of Swan River Council adopt the Training Expense Policy attached as Schedule “A”.
Carried:
14. RESOLVED that the letter of resignation from the position of Customer Service Representative (attached as Schedule “A”) submitted by Elva Cardenas Garcia be received.
Carried:
15. RESOLVED that Mayor Glen McKenzie and Chief Administrative Officer Julie Fothergill be authorized to sign the Municipal Fire Protection Agreement with the Municipality of Minitonas-Bowsman.
Carried:
16. RESOLVED that the Variation Application No. 3/2015 by Randy Colbert to allow the construction of a 24ft x 8ft deck/2nd fire escape on front of the dwelling located on Lot 5, Block 28, Plan 370 DLTO (113 8th Avenue South, Swan River) be hereby approved.
Carried:
17. RESOLVED that the Town of Swan River Council adopt the Lifeguard Lap Swim Policy attached as Schedule “A”.
Carried:
18. RESOLVED that the Handi Van Report for June 2015 be received.
Carried:
19. RESOLVED that the accounts as follows be hereby approved for payment:
(1) General Accounts from Cheque No. 17011 to No. 17171 for a total of $434,339.12
(2) Payroll Account from Cheque No. 3576 to No. 3590 for a total of $231,853.20
Carried:
20. RESOLVED that Brittany Schlamb be hired as a temporary Municipal R.C.M.P. effective June 29th, 2015.
Carried:
21. RESOLVED that Maureen Bowles, Phyllis Friesen be authorized to attend the Manitoba Communities in Bloom Provincial Conference and Awards Ceremony on September 11th & 12th, 2015 in Killarney, MB.
Carried:
22. RESOLVED that Mayor Glen McKenzie and Chief Administrative Officer Julie Fothergill be authorized to sign the Municipal Fire Protection Agreement with the Municipality of Swan Valley West.
Carried:
23. RESOLVED that the Council of the Town of Swan River declare the Northwest Roundup and Exhibition being held July 23rd, 24th, 25th and 26th, 2015 a “Significant Event” in the Town of Swan River.
Carried:
24. RESOLVED that, pursuant to Section 152(3) of The Municipal Act, Council go into Committee and close the meeting to the public.
Carried:
25. RESOLVED that pursuant to Section 152(4) of The Municipal Act this meeting be reopened to the public.
Carried:
26. RESOLVED that Lana Graham be hired as the Veterans Community Hall Manager effective July 16th, 2015.
Carried:
27. RESOLVED that the Town of Swan River no longer requires the governance services of War Veterans Community Hall Inc. with regards to the operations of the Veterans Community Hall effective July 15th, 2015.
Carried:
28. RESOLVED that the Council of the Town of Swan River declare the Atkinson’s Sport Excellence Adult Co-ed Slo-Pitch tournament being held August 7th, 8th and 9th, 2015 a “Significant Event” in the Town of Swan River.
Carried:
29. RESOLVED that Certificate of Payment #28 made out in favour of Penn-Co Construction for the amount of $112,535.18 be approved for payment.
Carried:
30. RESOLVED that the Recreation and Wellness Centre Contract Change Order 32 be approved for signing by the Town.
Carried:
31. RESOLVED that this regular Meeting of Council now adjourn.
Carried: