Swan Valley West Minutes – June 23, 2015

Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chambers at 216 Main Street West, Swan River, Manitoba on this 23rd day of June, 2015 at 7:00 p.m.


Present
Reeve: Verne Scouten
Councillors: Carrie Blosha, Brian Burick, Glen Foster, David Minish, Stan Potten

Absent with Prior Written Notice; Councillor, Terry Neely
Interim-Acting CAO; Carolyn Gordon

Additions to the Agenda:
4.9 Part-Time Public Works
6.3 Grain Hauling – Rural Road Maintenance
7.4 Manitoba Infrastructure & Transportation RE: 2015 Flood Protection Initiative
11.2 Landfill Site Management
11.3 Committees; Representation & Alternates

1. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held on Tuesday, June 23rd, 2015 shall be adopted as amended.
Carried:

2. GLEN FOSTER
DAVID MINISH
RESOLVED that the notice of absence from the Regular Meeting of Council held this Tuesday, June 23rd, 2015 shall be accepted as attached.
Carried:

3. BRIAN BURICK
STAN POTTEN
RESOLVED that the minutes for the Regular Meeting of Council for the Municipality of Swan Valley West held on June 9th, 2015 be adopted as presented.
Carried:

4. STAN POTTEN
GLEN FOSTER
RESOLVED that the Public Works Foreman’s Report presented on June 23rd, 2015 shall be accepted as received, a copy of which is attached hereto.
Carried:

5. DAVID MINISH
CARRIE BLOSHA
RESOLVED that the Benito Public Works Foreman’s Report for the Period ending May 31st, 2015 shall be accepted as received, a copy of which is attached hereto.
Carried:

6. DAVID MINISH
BRIAN BURICK
RESOLVED that By-Law No. 0016-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for Rural General Purposes, shall be read a first time this 23rd day of June, 2015.
Carried:

7. GLEN FOSTER
DAVID MINISH
RESOLVED that By-Law No. 0017-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for the Purchase or Replacement of Rural Machinery and Equipment, shall be read a first time this 23rd day of June, 2015.
Carried:

8. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that By-Law No. 0018-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for Recruitment and Retention of Medical Professionals, shall be read a first time this 23rd day of June, 2015.
Carried:

9. GLEN FOSTER
DAVID MINISH
RESOLVED that By-Law No.0019-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for Federal Gas Tax Revenues, shall be read a first time this 23rd day of June, 2015.
Carried:

10. CARRIE BLOSHA
STAN POTTEN
RESOLVED that By-Law No.0020-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Reserve Fund for Capital Expenditures at the Rural Airport, shall be read a first time this 23rd, day of June, 2015.
Carried:

11. STAN POTTEN
CARRIE BLOSHA
RESOLVED that By-Law No. 0021-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Fund for Rural Vested Sick Leave, shall be read a first time this 23rd day of June, 2015.
Carried:

12. CARRIE BLOSHA
BRIAN BURICK
RESOLVED that By-Law No. 0022-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Fund for the Replacement or Major Repairs of Rural Bridges, shall be read a first time this 23rd day of June, 2015.
Carried:

13. BRIAN BURICK
DAVID MINISH
RESOLVED that By-Law No. 0023-2015, being a by-law of the Municipality of Swan Valley West for the purpose of establishing a Fund for the Replacement of Emergency Equipment under agreement for the Rural Area, shall be read a first time this 23rd day of June, 2015.
Carried:

14. GLEN FOSTER
BRIAN BURICK
RESOLVED that By-Law No. 0036-2015, being a by-Law of the Municipality of Swan Valley West for the purpose of amending By-Law No. 006-2015 and establishing the positions of Designated Officers, shall be read a first time this 23rd day of June, 2015.
Carried:

15. BRIAN BURICK
GLEN FOSTER
RESOLVED that Pat Ellingson shall be appointed as a designated officer for the Municipality of Swan Valley West as the Benito Office Manager.
Carried:

16. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to place an ad in the local Media, Inviting tenders for the purchase of the Municipal Shop & Property located at 700 Church Avenue in Kenville, MB. And;
BE IT FURTHER RESOLVED that there be a condition included that the Municipality has the right to refuse any and all offers to purchase said property and, should a successful tender be accepted, that the terms and conditions of said sale shall be set as per the agreement attached hereto.
Carried:

17. BRIAN BURICK
CARRIE BLOSHA
RESOLVED that Cemetery Grants shall be paid as set out in the Municipality’s 2015 Financial Plan as Follows;
Benito Cemetery $400
Bowsman Cemetery $400
Alpine Cemetery $300
Riverside Cemetery $300
Durban Joint Stock Cemetery $300
Fairdale Cemetery $300
Carried:

18. STAN POTTEN
CARRIE BLOSHA
RESOLVED that a Special Meeting of Council will be held on Monday, June 29th, 2015 at 8:30 am for the purpose of Interviewing and possibly hiring a Casual Equipment Operator.
Carried:

19. GLEN FOSTER
BRIAN BURICK
WHEEREAS the Council for the Municipality of Swan Valley West has discussed the need for a part-time Public Works Labourer for the Benito LUD, and the cost of said employee has been included in the LUD of Benito Service Plan for 2015;
THEREFORE Be IT RESOLVED that we do hereby agree to advertise said position as per the job description attached hereto, with a start date as can be mutually agreed.
Carried:

20. STAN POTTEN
CARRIE BLOSHA
RESOLVED that the attached invoice, which includes $24,480 for crack sealing as previously approved plus $1500 for sweeping, is hereby approved for payment.
Carried:

21. GLEN FOSTER
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
General Cheques #11410 to #11449 for a total of $179, 039.36
Payroll Cheques #202 to #221 for a total of $25,544.02
For a Grand Total of $204,583.38
Carried:

22. STAN POTTEN
BRIAN BURICK
RESOLVED that the Board of Revision for the 2016 Assessment Roll will be set for November 10th, 2015 at 7:00 p.m. in the Council Chambers of the Municipality of Swan Valley West, 216 Main Street West, Swan River MB. And;
BE IT RESOLVED that the Members of Council shall sit as a Board for the purpose of hearing applications for revision of assessments under Subsection 42(1) of the Municipal Assessment Act, with the Reeve to sit as the Chairman of the Board and the Chief Administrative Officer to sit as a Secretary of the Board.
Carried:

23. GLEN FOSTER
DAVID MINISH
RESOLVED that, in accordance with Subsections 41(2) and 41(3) of the Municipal Assessment Act, the attached ad for the Board of Revision for the 2016 Assessment Roll will be printed in the Star & Times on October 6th, 2015 and October 20th, 2015 and posted in the Municipal Officers at 216 Main Street West, Swan River, MB. And at 126 Main Street, Benito MB. And;
BE IT FURTHER RESOLVED that the deadline to submit applications for revision of assessment shall be set as October 26th, 2015. Carried:

24. GLEN FOSTER
DAVID MINISH
RESOLVED that, in accordance with clause 8.5 of By-Law No.0002-15, the council shall extend the curfew by up to one- half hour in order to complete discussions regarding “In Camera” Discussions, or until such time as said discussions have been completed.
Carried:

25. STAN POTTEN
CARRIE BLOSHA
RESOLVED that pursuant to Section 152(3) of the Municipal Act, the Council as a whole shall go into camera and close the meeting to the public to discuss Staffing Issues, Landfill Management, Committee Reps, Provincial Grants, Operation of Equipment and Indemnities.
Carried:

26. GLEN FOSTER
CARRIE BLOSHA
RESOLVED that pursuant to Section 152 (4) of the Municipal Act, this meeting shall be re- opened to the public. Carried:

27. STAN POTTEN
BRIAN BURICK
RESOLVED that this meeting shall now adjourn at 1:05 a.m.
Carried:

DELEGATIONS:
ITEMS FOR DISCUSSION:
SV Parks & Recreation – Rates for Aquatic Centre
Discussion Items from Benito LUD Committee Meeting
Grain Hauling; Loss of the Last Elevator / Map of Main Routes / Funding
Opportunities / Impact of CN Rail Service

INFORMTION & CORRESPONDENCE
Town of Swan River re: CNR Meeting Request
SV Agriculture Society re: Participation in opening Ceremonies @ Rodeo
Swan River Assessment re: Board of Revision ( Confirm Date)
MIT re: 2015 Flood Protection Initiative

COMMITTEE REPORTS
B. Burick – Transportation
C. Blosha – LUD Meeting (June 23rd)
G. Foster – Vet Board Meeting
D. Minish – Settlement Services
D. Minish – June District Meeting