Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chamber at 216 Main Street West, Swan River, Manitoba on this 12th day of May, 2015 at 7:00 p.m.
Present
Reeve: Verne Scouten
Councillors: Carrie Blosha, Brian Burick, Glen Foster
David Minish, Terry Neely, Stan Potten
Interim-Acting CAO; Carolyn Gordon
Additions to the Agenda:
4.16 Benito Summer Student
5.2 February 28, 2015 Bank Reconciliation & Yearend 2014 Financial Statements
GLEN FOSTER
CARRIE BLOSHA
RESOLVED that the Agenda for the Regular Meeting of Council held on Tuesday, May 12th, 2015 shall be adopted as amended.
Carried:
TERRY NEELY
DAVID MINISH
RESOLVED that the minutes for the Regular Meeting of the Council for the Municipality of Swan Valley West held on April 28th, 2015 and the Special Meetings of Council held on April 30th, 2015 and May 7th, 2015 shall adopted as presented.
Carried:
STAN POTTEN
CARRIE BLOSHA
RESOLVED that the Foreman’s Report presented to council on Tuesday, May 12th, 2015 shall be accepted as received.
Carried:
BRIAN BURICK
TERRY NEELY
RESOLVED that By-Law No.0011-15, being a by-law of the Municipality of Swan Valley West regarding the remuneration of Members of Council for the fiscal year 2015, shall be read a third time this 12th day of May, 2015, signed by the Reeve, and signed & sealed by the Interim-acting CAO.
Verne Scouten Yes
David Minish Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carrie Blosha Yes
Carried:
STAN POTTEN
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West do hereby agree to follow the policy for application and payment of dust control as outlined in the RM of Swan River General Policies until such time as new policies are completed and approved by Council.
Carried:
STAN POTTEN
DAVID MINISH
RESOLVED the attached Animal Control reports for the month of April, 2015 shall be accepted as submitted and authorized for payment by the Chairman of Finance.
Carried:
BRIAN BURICK
GLEN FOSTER
RESOLVED that we do hereby approve the transfer from the Vested Sick Leave Reserve, which shall be made as per the Finance Clerks Report attached hereto.
Carried:
CARRIE BLOSHA
TERRY NEELY
RESOLVED that the attached ‘Offer to Purchase’ shall be accepted as submitted by Lorne Mydnski for the property known as 10 Main Street, Benito, MB.
For the sum of $1500.00 plus all associated legal costs, and;
BE IT FURTHER RESOLVED that the terms and conditions of the attached agreement shall be followed, and the agreement shall be signed by all parties prior to proceeding with the change of ownership.
Carried:
GLEN FOSTER
STAN POTTEN
RESOLVED that the Municipality of Swan Valley West shall hire the services of Stan Anderson, Prairie Security Services for a 1 Year contract to monitor the Municipal Office Alarm System as per the quote submitted on April 21st, 2015 by email, and;
BE IT FURTHER RESOLVED that the Interim-Acting CAO shall be authorized to sign said contract on behalf of the municipality.
Carried:
STAN POTTEN
CARRIE BLOSHA
RESOLVED that the attached list of Council Members shall be authorized to attend the upcoming Elected Officials Workshop being offered by Manitoba Emergency Measures Organization and all applicable expenses shall be paid in accordance with the current municipal by-laws and policies.
Carried:
BRIAN BURICK
DAVID MINSIH
RESOLVED that costs associated with the attendance of the attached list of Employees at the First Aid Training Course held on May 6th, 2015 in Benito shall be paid in accordance with the current municipal by-laws and policies, including the $100 course fee.
Carried:
TERRY NEELY
DAVID MINISH
RESOLVED that we do hereby agree to pay the attached mileage for travel to the April 7th mutual aid meeting.
Carried:
CARRIE BLOSHA
STAN POTTEN
RESOLVED that the Council agrees to sponsor a ‘Business Card Ad’ in the upcoming special supplement of the Star & Times to acknowledge their appreciation for the 75 years of service provided by the Swan Valley Consumers Co-Op to the residents and businesses in the Swan Valley. Carried:
GLEN FOSTER
TERRY NEELY
RESOLVED that, after obtaining two local quotes, we do hereby agree to purchase the attached sound equipment for the council chambers.
Carried:
STAN POTTEN
DAVID MINISH
RESOLVED that an application shall be made to the Province of Manitoba for Grant-in-Aid funding for Dust Control in Durban, Kenville and Benito, and the Interim-Acting CAO shall be authorized to submit said application on behalf of the municipality.
Carried:
STAN POTTEN
BRIAN BURICK
RESOLVED that By-Law No.0012-15, being a by-law of the Municipality of Swan Valley West for levying taxes for the year 2015, shall be read a first time this 12th day of May, 2015.
Carried:
GLEN FOSTER
CARRIE BLOSHA
RESOLVED that a Public Hearing for the 2015 Financial Plan shall be held on May 26th, 2015 in the Council Chambers, 216 Main Street, Swan River at 7:00 pm.
Carried:
CARRIE BLOSHA
BRIAN BURICK
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to accept the recommendation submitted from the Satellite Office in Benito to hire Jordan O’Neil for the First 2015 Hometown Green Team Position, with the start date to be set as May 19th, 2015, and;
BE IT FURTHER RESOLVED that the attached employment agreement shall be signed, a Green Team Student Profile completed, and a safety orientation shall be attended on or before the start of employment.
Carried:
GLEN FOSTER
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby approved the following payments:
General Cheques #11288 to #11335 for a total of $107,079.00
Payroll Cheques #0129 to #0144 for a total of $32,667.15
Council Indemnity Cheques #0145 to #0154 for a total of $13,146.50
For a grand total of $152,892.65
Carried:
STAN POTTEN
TERRY NEELY
RESOLVED the Bank Reconciliation for the month ending February 28th, 2015 shall be accepted as received.
Carried:
CARRIE BLOSHA
STAN POTTEN
RESOLVED that one member of Council shall be authorized to attend the one day Seminar entitled “Realities of a Unionized Workplace” in Brandon, MB on May 22nd, 2015 and all applicable costs shall be paid in accordance with current policies & by-laws.
Carried:
STAN POTTEN
GLEN FOSTER
RESOLVED that the Council for the Municipality of Swan Valley West agrees to make a contribution to Swan Valley Rise at the same rate as paid in 2014, and the amount of $36,022.00 shall be added to the 2015 Financial Plan accordingly.
Carried:
TERRY NEELY
DAVID MINISH
RESOLVED that the Council for the Municipality of Swan Valley West does hereby agree to make a contribution to Swan Valley Settlement and Immigrant Services Inc. at the same rate as paid in 2014, and the amount $7,919.00 shall be added to the 2015 Financial Plan accordingly.
Carried:
BRIAN BURICK
GLEN FOSTER
RESOLVED that the 2015 Budget for the Swan Valley Airport Commission has been reviewed and we do hereby agree to make a grant in the amount of $22,148.00 as requested, and the same shall be included in the 2015 Financial Plan for the Municipality.
Carried:
BRIAN BURICK
CARRIE BLOSHA
RESOLVED the reviews have been completed and the revised ‘Unaudited Financial Statements’ shall be submitted to the Minister of Municipal Government as follows;
For the Rural Municipality of Swan River, with a surplus in the General Fund in the amount of $235,641.51 at December 31st, 2014.
For the Village of Benito, with a surplus in the General Fund in the amount of $88,511.56 at December 31st, 2014 and a deficit in the Utility Fund in the amount of $41,124.95 at December 31st, 2014.
Carried:
STAN POTTEN
TERRY NEELY
RESOLVED an ad shall be placed on CJ104 Radio for $125 (plus GST) regarding the Municipal Logo Contest as attached hereto.
Carried:
TERRY NEELY
GLEN FOSTER
RESOLVED that this meeting shall now adjourn at 10:00 p.m.
Carried:
DELEGATIONS:
7:15 p.m. Stan Anderson RE: Alarm System/Emergency Measures
ITEMS FOR DISCUSSION:
Flood Site #65/2014 RE: Replacement of Crossing
INFORMATION & CORRESPONDENCE
AMM RE: Unionized Workplace Seminar
RE: June District Meeting – Parkland Area
Canadian Fallen Heros RE: Sponsorship Request
COMMITTEE MEETINGS & SEMINARS ATTENDED
B. Burick – Transportation Committee
D. Minish – Swan Valley Recreation District
G. Foster – LUD Service Plan
C. Blosha – Swan Valley Medical Stakeholders/Prairie Mountain Health
B. Burick – Swan Valley Airport