Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 3rd day of March, 2015 A.D. at 7:00 p.m.

Present:
Reeve: C. Eisner
Councillors: G. Bartel, C. Densen, L. Hutman, L. Mychalchuk & S. Walmsley
C.A.O. – K. Chartrand

Absent with Notice:
Councillors: J. Caruk

Delegations:
7:30pm – Walter Kutynec – Drainage Issue
8:00pm – Dan Laychuk – Cox Drain

Additions to Agenda:
4.11 Town Hall Chairs
4.12 Missing Fuel

Additional Correspondence:
7.8 MMSM

1. L. Mychalchuk – L. Hutman
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. S. Walmsley – G. Bartel
RESOLVED THAT the minutes of the Regular Meeting of Council held on February 17th, 2015 and the minutes of the Special Meeting of Council held on February 19th, 2015 shall be adopted as circulated.
Carried.

3. C. Densen – G. Bartel
WHEREAS Kasey Chartrand has been appointed CAO of the Municipality of Minitonas-Bowsman as of February 19th, 2015.
THEREFORE BE IT RESOLVED THAT Kasey Chartrand shall be named as the Primary Contact and that Sandy Nahnybida & Patti Simpson shall be named as Secondary Contacts for the Municipality of Minitonas-Bowsman with respect to the First Data Account.
Carried.

4. S. Walmsley – L. Hutman
WHEREAS it is necessary to transfer funds deposited to the old accounts for the Town of Minitonas, the RM of Minitonas and the Village of Bowsman taken for payments on outstanding accounts through the newly amalgamated municipality;
THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the list of transfers to the General Chequing Account as per Schedule ‘A’ attached hereto.
Carried.

5. C. Densen – G. Bartel
WHEREAS it is necessary to appoint signing authorities for the bank account that is held in the name of the RM & Town of Minitonas Handi-Van Association for related Cheques and documents associated with the aforementioned account;
THEREFORE BE IT RESOLVED THAT the new signing authorities at the Swan Valley Credit Union be amended to show that Clint Eisner or Larry Mychalchuk shall be authorized to sign cheques and debt instruments along with either, Sandy Nahnybida or Kasey Chartrand.
Carried.

6. L. Mychalchuk – C. Densen
WHEREAS the attached outstanding amounts have been held in an Accounts Receivable account in the RM of Minitonas and Town of Minitonas ledgers for a number of years, and;
WHEREAS the Municipality of Minitonas-Bowsman Council feels that these amounts are uncollectable;
THEREFORE BE IT RESOLVED THAT we do hereby agree to write off these amounts as of December 31st, 2014 as per Schedule ‘A’.
Carried.

7. L. Hutman – S. Walmsley
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the overtime staff report as submitted,
BE IT FURTHER RESOLVED THAT the aforementioned overtime shall be banked for future use or paid out with the next regular payroll as indicated on the employee’s report.
Carried.

8. S. Walmsley – G. Bartel
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby accept the 2014 Annual Compliance Audit for the Minitonas Water Treatment Plant and the Bowsman Water Treatment Plant as attached hereto;
Carried.

9. L. Mychalchuk – L. Hutman
RESOLVED THAT By-law No.5/2015, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of establishing the positions of designated officers for the municipality, shall be introduced and read a first time this 3rd day of March 2015 A.D.
Carried.

10. G. Bartel – C. Densen
RESOLVED THAT By-law No. 5/2015, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of establishing the positions of designated officers for the municipality, shall be read a second time this 3rd day of March, 2015 A.D.
Carried.

11. L. Mychalchuk – L. Hutman
RESOLVED THAT we do hereby agree to allow the Tent Town Garden Club to use the Minitonas Marketplace for their evening meetings in 2015 as per the attached;
Carried.

12. S. Walmsley – L. Mychalchuk
RESOLVED THAT we do hereby approve the attendance of the CAO at the “Administration & Enforcement of By-Laws” Seminar in Brandon Mb. on March 20th, 2015, and;
BE IT FURTHER RESOLVED that all applicable expenses related to said seminar will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

13. G. Bartel – C. Densen
RESOLVED THAT the members of the Municipality of Minitonas-Bowsman Council do hereby agree to go ‘In Camera’ as a Committee of the Whole in accordance with Subsection 152 (3)(b)(ii) of The Municipal Act, and with respect to matters involving employees.
Carried.

14. S. Walmsley – L. Mychalchuk
RESOLVED THAT we do agree to return to reopen the meeting to the public in accordance with Subsection 152(4) of the Municipal Act.
Carried.

15. L. Mychalchuk – L. Hutman
RESOLVED THAT the Municipality of Minitonas-Bowsman Council does hereby accept the attached quote received from Baker Computers on behalf of MTS regarding a network communications platform.
Carried.

16. S. Walmsley – G. Bartel
WHEREAS the Municipality of Minitonas-Bowsman has agreed to continue membership with Federation of Canadian Municipalities;
THEREFORE BE IT RESOLVED THAT we do hereby approve cheque #0143 in the amount of $388.70 to the Federation of Canadian Municipalities for the 2015-2016 membership fee.
Carried.

17. C. Densen – G. Bartel
RESOLVED THAT the council for the Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current procedure By-law.
Carried.

18. L. Mychalchuk – S. Walmsley
WHEREAS the Municipality of Minitonas-Bowsman has agreed to continue membership with Swan Valley Veterinary Services District Board;
THEREFORE BE IT RESOLVED THAT we do hereby approve the payment of the Levy in the amount of $6037.86 to Swan Valley Veterinary Services District Board for the 2015 Fiscal Year.
Carried.

19. L. Hutman – G. Bartel
RESOLVED THAT we do agree to enter into an agreement with MTS for long distance as well as Internet Services as per the attached quote.
BE IT FURTHER RESOLVED THAT the Reeve and the CAO shall be authorized to sign said agreement on behalf of the Municipality.
Carried.

20. L. Mychalchuk – C. Densen
WHEREAS the Municipality of Minitonas-Bowsman has agreed to continue membership with Swan Valley Chamber of Commerce, and;
WHEREAS the RM of Minitonas, Town of Minitonas and the Village of Bowsman have previously supported the Chamber of Commerce’s attendance at the Thompson Trade Show;
THEREFORE BE IT RESOLVED THAT we do hereby approve cheque #0175 in the amount of $99.75 to the Swan Valley Chamber of Commerce for the 2015 membership fee, and;
BE IT FURTHER RESOLVED THAT we do hereby agree to continue to support the attendance at the Thompson Trade Show and approve the payment of $1544.00 to Swan Valley Chamber of Commerce, which equals the same combined amount contributed in 2014.
Carried.

21. S. Walmsley – C. Densen
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman agree to rent out the Library 2nd Floor rooms as per attached.
Carried.

22. L. Mychalchuk – C. Densen
RESOLVED THAT we do now adjourn at 12:10 a.m. to meet again on March 17th, 2015 at 7:00p.m. for the next regular meeting of council.
Carried.