Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 17th day of February, 2015 A.D. at 7:00 p.m.



Present:
Reeve: C. Eisner
Councillors: G. Bartel, J. Caruk, C. Densen, L. Hutman, L. Mychalchuk & S. Walmsley
Acting C.A.O. – K. Chartrand

Delegations:
7:30pm – Gillian McGrath – Swan Valley Settlement Services
8:00pm – Evey McDuff – Reiki Room
9:00pm – Patti Henkleman – Swan Valley Rec District

Additions to Agenda
RM & Town of Minitonas Handi-Van Minutes – Dec 29/14
4.9 Snowplowing – Parthaney
4.10 FIPPA
4.11 SVEMD – Info Meeting
8.2 Mayors, Reeves & CAO/MOS Seminar/MTCML Tradeshow

1. S. Walmsley – L. Mychalchuk
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. L. Hutman – C. Densen
RESOLVED THAT Garry Bartel shall be appointed as Finance Chair for this council meeting.
Carried.

3. J. Caruk – G. Bartel
RESOLVED THAT the minutes of the Regular Meeting of Council held on February 3rd, 2015, the Special Meetings of Council held on February 9th & 10th, 2015 as well as the Regular Meeting of the RM & Town of Minitonas Handi-Van Association held on December 29th, 2014 shall be adopted as circulated.
Carried.

4. S. Walmsley – L. Mychalchuk
WHEREAS Kevin & Michelle Stanick established a power supply on the Municipality’s empty lot next to the Minitonas Fire Hall and no longer need said Hydro Service, and have offered to leave the pole and meter on the property as a donation to the local community;
THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby approve the issuance of a charitable donation receipt in the amount of $4000.00, which is equal to the value of the aforementioned donation.
Carried.

5. C. Densen – S. Walmsley
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 72 to 187 inclusive, excluding cheques 173 & 175, amounting to $218,925.40.
Carried.

6. J. Caruk – C. Densen
WHEREAS the amalgamation has resulted in the need to reorganize the RM & Town of Minitonas Handi-Van Association and the new council is in the process of reviewing the entire program;
THEREFORE BE IT RESOLVED THAT Council of the Municipality of Minitonas-Bowsman does hereby appoint the committee as a whole to the RM & Town of Minitonas Handi-Van Association.
Carried.

7. S. Walmsley – L. Mychalchuk
RESOLVED THAT Council of the Municipality of Minitonas-Bowsman does hereby accept the 2014 Draft Financial Statement for the RM & Town of Minitonas Handi-Van Association as presented by BMP Chartered Accountants as per the attached.
Carried.

8. J. Caruk – G. Bartel
WHEREAS the 2014 Annual Operating Report for the Mobility Disadvantaged Transportation Program must be submitted by March 1st, 2015.
THEREFORE BE IT RESOLVED THAT Council of the Municipality of Minitonas-Bowsman does hereby agree to submit the above noted report before the aforementioned due date and that the Reeve and Acting CAO shall be authorized to sign the said documents.
Carried.

9. L. Mychalchuk – L. Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby agree to enter into a Software Support Agreement with Munisoft.
BE IT FURTHER RESOLVED THAT the Acting CAO be authorized to sign said agreement on behalf of the municipality.
Carried.

10. S. Walmsley – G. Bartel
RESOLVED THAT By-law No. 3/2015, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of authorizing the expenditure and borrowing of money for the expansion of the Minitonas Lagoon as a local improvement, shall be introduced and read a first time this 17th day of February, 2015 A.D.
Carried.

11. S. Walmsley – J. Caruk
RESOLVED THAT By-law No. 4/2015, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of canceling authorized borrowing authority under the Rural Municipality of Minitonas By-Law No. 4/2010, shall be introduced and read a first time this 17th day of February, 2015 A.D.
Carried.

12. L. Mychalchuk – L. Hutman
RESOLVED THAT the Municipality of Minitonas-Bowsman Council does hereby agree to change the alarm system contact & keyholder information for the Minitonas Municipal Office and Minitonas Fire Hall as per the attached;
Carried.

13. S. Walmsley – G. Bartel
RESOLVED THAT Patti Simpson shall be authorized to attend the Office of the Fire Commissioner Meeting held on March 3rd, 2015 at the Town of Swan River Fire Hall.
Carried.

14. C. Densen – L. Hutman
RESOLVED THAT Council does hereby agree to close the Bowsman office every Monday and Wednesday to allow office staff to work out of the Minitonas Office;
BE IT FURTHER RESOLVED THAT the office hours in Bowsman for Tuesday, Thursday and Friday shall be set as 8:30 am to Noon and 1:00 pm to 4:30pm;
BE IT FURTHER RESOLVED THAT this arrangement shall be re-assessed at a later date.
Carried.

15. J. Caruk – G. Bartel
RESOLVED THAT that the Council agrees to place the attached ad for the position of Office Clerk in the Star & Times for the week of Feb 24/15 and on Valleybiz from the date of Feb 18/15 to Mar 3/15.
Carried.

16. S. Walmsley – L. Mychalchuk
RESOLVED THAT By-law No. 02/2015, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of establishing a Tax Sale Manager, shall be read a third time this 17th day of February, 2015 A.D., signed by the Reeve, and signed and sealed by the Acting Chief Administrative Officer.
Bartel yes
Caruk yes
Densen yes
Hutman yes
Mychalchuk yes
Walmsley yes
Eisner yes
Carried.

17. C. Densen – G. Bartel
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby agree to continue past curfew by majority of council in accordance with the current Procedures By-Law.
Carried.

18. G. Bartel – C. Densen
RESOLVED THAT the members of the Municipality of Minitonas-Bowsman Council do hereby agree to go ‘In Camera’ as a Committee of the Whole in accordance with Subsection 152 (3)(b)(ii) of the Municipal Act, and with respect to employee discussions.
Carried.

Acting CAO, Kasey Chartrand left the meeting @ 11:40pm and did not return.

19. C. Densen – L. Hutman
RESOLVED THAT we do agree to return to reopen the meeting to the public in accordance with Subsection 152(4) of the Municipal Act.
Carried.

20. G. Bartel – C. Densen
RESOLVED THAT we do now adjourn at 12:15 a.m. to meet again on March 3rd, 2015 at 7:00 p.m. for the next regular meeting of council.
Carried.