Regular Meeting of the members of Council of the Municipality of Minitonas-Bowsman held in Council Chambers, in Minitonas, Manitoba this 20th day of January, 2015 A.D. at 7:00 p.m.



Present:
Reeve; C. Eisner
Councillors: G. Bartel, J. Caruk, C. Densen, L. Hutman, L. Mychalchuk & S. Walmsley
Acting C.A.O. – C. Gordon

Delegations:
8:00 p.m. B. Erlendson, Manager – Swan Lake Watershed Conservation District

Additions to Agenda
4.6 Lonnie – Training
4.7 Gravel Contract 2014 & 2015
6.5 Request CJ104 (Agendas & Minutes)
6.6 Bardwell – Trees

1. S. Walmsley – L. Mychalchuk
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. L. Hutman – C. Densen
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 6335 to 6336 inclusive, amounting to $6,048.34 for the Town of Minitonas, and;
BE IT FURTHER RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered
9411 to 9439 inclusive, amounting to $78,389.14 for the Rural Municipality of Minitonas, and;
BE IT FURTHER RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered
1 to 71 inclusive, amounting to $474,206.87 for the Municipality of Minitonas-Bowsman.
Carried.

3. S. Walmsley – G. Bartel
WHEREAS the Municipality of Minitonas-Bowsman previously requested a line of credit to be authorized in the amount of $1,000,000.00 from the Swan Valley Credit Union, and;
WHEREAS the total previous lines of credit for the three amalgamated municipalities was $1,700,000.00;
THEREFORE BE IT RESOLVED THAT we do hereby agree to request an increase to the line of credit for the Municipality of Minitonas-Bowsman’s Chequing Account to $1,700,000 and to cancel the line of credit on the three Chequing Accounts for the RM of Minitonas, Town of Minitonas and Village of Bowsman.
Carried.

4. S. Walmsley – J. Caruk
WHEREAS it is necessary to transfer funds deposited to the old account for the Town of Minitonas, taken for payment on outstanding accounts through the newly amalgamated municipality, and;
WHEREAS it is also necessary to complete transfers for the consolidation of the overdraft amounts for the pre-existing municipalities into an overdraft for the newly amalgamated municipality’s General Chequing Account;
THEREFORE BE IT RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby approve the list of transfers to the General Chequing Account as per Schedule ‘A’ attached hereto.
Carried.

5. S. Walmsley – L. Mychalchuk
WHEREAS Phase 2 of the Minitonas Lagoon Project has been significantly completed in accordance with the terms and conditions of the agreement between the Province of Manitoba and the Town of Minitonas & RM of Minitonas;
THEREFORE BE IT RESOLVED THAT the attached invoice for costs associated with the aforementioned projects shall be paid in full by the Municipality of Minitonas-Bowsman, and;
BE IT FURTHER RESOLVED THAT a transfer in the amount of $30,000 shall be approved from the Town of Minitonas Gas Tax Reserve to the Town of Minitonas General Chequing Account to cover the temporary borrowing for the project, and a transfer in the amount of $202,063.33 shall be made from the Rural Municipality of Minitonas Gas Tax Reserve to the Municipality of Minitonas-Bowsman’s General Chequing Account for their 50% of the payment for the aforementioned project, and;
BE IT FURTHER RESOLVED THAT the Acting CAO shall be authorized to obtain quotes from local financial institutions for long-term borrowing for the remaining $202,063.33 for a period of ten years and a period of fifteen years.
Carried.

6. L. Mychalchuk – L. Hutman
RESOLVED THAT we do hereby approve the attendance of the Acting CAO at the Financial Plan Seminar in Dauphin, MB. on January 21st, 2015 and the Public Utility Board Seminar in Brandon, MB. on January 23rd, 2015 and;
BE IT FURTHER RESOLVED THAT we do also approve the attendance of the Acting Assistant CAO at the Financial Plan Seminar in Dauphin, MB. on Jan 21st, 2015 and;
BE IT FURTHER RESOVLED all the applicable expenses related to said seminars will be paid in accordance with current Municipal Policies and By-Laws.
Carried.

7. S. Walmsley – C. Densen
RESOLVED THAT the attached claims for time, mileage and meals incurred by the Acting CAO and Acting Assistance CAO as a result of work with the Transition Committee during the amalgamation process shall be approved by the Council for the Municipality of Minitonas-Bowsman, and;
BE IT FURTHER RESOVED THAT payment shall be made for the aforementioned time and expenses, or booked as banked time for future use in accordance with the Expense Claim Forms submitted to Council, copies of which are attached hereto.
Carried.

8. J. Caruk – G. Bartel
RESOLVED THAT By-law No, 1/2015, being a by-law of the Municipality of Minitonas-Bowsman for the purpose of establishing remuneration for the members of council, shall be read a third time this 20th day of January, 2015 A.D., signed by the Reeve, and signed and sealed by the Acting Chief Administrative Officer.
FOR; Against;
Bartel – yes
Caruk – yes
Densen – yes
Hutman – yes
Mychalchuk – yes
Walmsley – yes
Eisner – yes
Carried.

9. S. Walmsley – L. Hutman
RESOLVED THAT we do hereby approve payment of $40 per employee and $.45 per km mileage for each employee who attended the Transition Committee Meeting with the Employees on November 20th, 2014.
Carried.

10. L. Mychalchuk – S. Walmsley
WHEREAS the policy for the Town of Minitonas allowed for additional pay to the Assistant Public Works Foreman in the absence of the Foreman, and;
WHEREAS it has been determined that the period of absence, which includes a Statutory Holiday does conform to said policy;
THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby agree to make payment of the additional pay as attached hereto.
Carried.

11. C. Densen – J. Caruk
RESOLVED THAT we do hereby approve payment to Steve Orosz for assisting with a burial at the Minitonas Cemetery on January 3rd, 2015 as attached hereto.
Carried.

12. C. Densen – L. Hutman
WHEREAS the policy for the RM of Minitonas allowed for additional pay to the Assistant CAO for the Town of Minitonas and additional pay for the Assistant CAO for the RM of Minitonas in the absence of the CAO, and;
WHEREAS it has been determined that the period of absence, which includes a Statutory Holiday does conform to said policy;
THEREFORE BE IT RESOVLED THAT the Council of the Municipality of Minitonas-Bowsman does hereby agree to make payment of the additional pay as attached hereto.
Carried.

13. S. Walmsley – G. Bartel
RESOLVED THAT we do hereby approve the attached request for paid leave submitted by Carolyn Gordon, Acting CAO.
Carried.

14. L. Mychalchuk – L. Hutman
RESOLVED THAT all members of council and the Carolyn, Kasey & Patti shall hereby be authorized to attend the Swan Valley G-4 Supper Meeting to be held in Durban, MB. and hosted by the Municipality of Swan Valley West on February 2nd, 2015.

15. L. Mychalchuk – S. Walmsley
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby approve the applications to the Government of Canada for a 2015 Celebrate Canada Grant.
Carried.

16. G. Bartel – L. Hutman
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman does hereby approve the application to the Province of Manitoba for 3 Summer Students for 2015 and the application to the Government of Canada for 1 Summer Student for 2015 as attached hereto.
Carried.

17. S. Walmsley – L. Hutman
RESOLVED THAT the Council of the Municipality of Minitonas-Bowsman does hereby agree to close the Bowsman Municipal Office on Jan 22 & 23, 2015. In order to complete the preparations of the Village of Bowsman – Yearend, 2014 Accounting Records for Taxes, Utilities and General Ledger.
Carried.

Acting CAO, Carolyn Gordon, left the meeting at 11:00 p.m.

18. G. Bartel – L. Mychalchuk
RESOLVED THAT the Council for the Municipality of Minitonas-Bowsman agrees to enter into a contract agreement with Lonnie Armistead to train in the operation of the municipal graders as attached hereto.
Carried.

19. S. Walmsley – L. Hutman
RESOLVED THAT the members of the Municipality of Minitonas-Bowsman Council do hereby agree to go ‘In Camera’ as a Committee of the Whole in accordance with Subsection 152 (3)(b)(ii) of The Municipal Act, and in respect to employee interviews.
Carried.

20. L. Mychalchuk – C. Densen
RESOLVED THAT we do agree to return to reopen the meeting to the public in accordance with Subsection 152(4) of the Municipal Act.
Carried.

21. G. Bartel – J. Caruk
RESOLVED THAT we do now adjourn at 12:30 p.m. to meet again on February 3rd, 2015 for the next regular meeting of Council.
Carried.