Minutes of the Regular Meeting of the Council of the Municipality of Swan Valley West, held in the Council Chamber at 216 Main Street West, Swan River, Manitoba on Tuesday, January 13, 2015 at 7:00 p.m.
Present
Reeve: Verne Scouten
Councillors: Stan Potten, Glen Foster, Terry Neely, Brian Burick
TERRY NEELY
STAN POTTEN
RESOLVED that the Minutes of the Inaugural Meeting of Council held Monday, January 5th, 2015 be adopted as received. Carried:
GLEN FOSTER
BRIAN BURIKC
RESOLVED that the Agenda of the Regular Council Meeting, held on Tuesday, January 13th, 2015 be adopted as received.
Carried:
DELEGATIONS: 7:05 p.m. Jeff Connolly from S.V. Sport Fish Inc.
Re: Lake Aeration
STAN POTTEN
BRIAN BURICK
RESOLVED that By-Law No. 0001-15, being a by-law of the Municipality of Swan Valley west for the Remuneration of Members of Council for the year 2015 and each year thereafter until repealed or amended; be read a second time.
Carried:
GLEN FOSTER
TERRY NEELY
RESOLVED that By-Law No. 0001-15, being a by-law of the Municipality of Swan Valley west for the Remuneration of Members of Council for the year 2015 and each year thereafter until repealed or amended; be read a third time and passed.
Verne Scouten Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carried:
TERRY NEELY
STAN POTTEN
RESOLVED that By-Law No. 0002-15, being a by-law of the Municipality of Swan Valley West to regulate the proceedings and conduct of the Council and the Committees thereof; be read a second time. Carried:
GLEN FOSTER
BRIAN BURICK
RESOLVED that By-Law No. 0002-15, being a by-law of the Municipality of Swan Valley West to regulate the proceedings and conduct of the Council and the Committees thereof; be read a third time and passed.
Verne Scouten Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carried:
BRIAN BURICK
TERRY NEELY
RESOLVED that By-Law No. 0005-15, being a by-law of the Municipality of Swan Valley West to govern the organization of the Municipality of Swan Valley West and the Committees thereof; be read a second time.
Carried:
GLEN FOSTER
STAN POTTEN
RESOLVED that By-Law No. 0005-15, being a by-law of the Municipality of Swan Valley West to govern the organization of the Municipality of Swan Valley West and the Committees thereof; be read a third time and passed.
Verne Scouten Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carried:
GLEN FOSTER
BRIAN BURICK
RESOLVED that By-Law No. 0006-15, being a by-law of the Municipality of Swan Valley West authorizing the establishment of Designated Officer Positions; be read a second time.
Carried:
TERRY NEELY
STAN POTTEN
RESOLVED that By-Law No. 0006-15, being a by-law of the Municipality of Swan Valley West authorizing the establishment of Designated Officer Positions; be read a third time and passed.
Verne Scouten Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carried:
TERRY NEELY
BRIAN BURICK
RESOLVED that By-Law No. 0009-15, being a by-law of the Municipality of Swan Valley West establishing the Position of Chief Administrative Officer, be read a second time.
Carried:
GLEN FOSTER
STAN POTTEN
RESOLVED that By-Law No. 0009-15, being a by-law of the Municipality of Swan Valley West establishing the Position of Chief Administrative Officer, be read a third time and passed.
Verne Scouten Yes
Stan Potten Yes
Glen Foster Yes
Terry Neely Yes
Brian Burick Yes
Carried:
GLEN FOSTER
STAN POTTEN
RESOLVED that Finance Officer, Angela Mullin, be authorized to attend a Manitoba Municipal Administration Certificate Program tutorial in Brandon on Friday, February 20, 2015 and that expenses be paid.
Carried:
BRIAN BURICK
GLEN FOSTER
RESOLVED that there will be a satellite office of the Municipality of Swan Valley West in Benito; and that the days and hours of said office will be as determined by council as a whole.
Carried:
GLEN FOSTER
STAN POTTEN
WHEREAS the Municipal Amalgamation Act, Regulation 134/2014, being the Village of Benito and Rural Municipality of Swan River Amalgamation Regulation, states that “on January 1, 2015, the Village of Benito and the Rural Municipality of Swan River are amalgamated to establish the Municipality of Swan Valley West”; and
WHEREAS it is prudent and necessary to ensure the seamless transition of payroll accounts and business transaction for the New Municipality; and
WHEREAS payments may be received for the next several months in the name of each of the previous municipalities;
THEREFORE BE IT RESOLVED that the Council of the Municipality of Swan Valley West agree to open a chequing account at the Swan Valley Credit Union Limited and establish a line of credit up to a maximum of $850,000.00; and
FURTHER BE IT RESOLVED that the Council of the Municipality of Swan Valley West request that payments received in the name of the Village of Benito and of the Rural Municipality of Swan River be deposited into the new account for the Municipality of Swan Valley West.
Carried:
STAN POTTEN
BRIAN BURICK
RESOLVED that 3 members of the office staff of the Municipality of Swan Valley West be authorized to attend the Municipal Amalgamation Seminar in Dauphin, on Wednesday, January 21, 2015.
Carried:
GLEN FOSTER
BRIAN BURICK
WHEREAS Joseph Anthony Burghart and Lester Willam Burghart are the owners of Pt. N.W. ¼ 21-38-27W and have mad application to subdivide an approximately 10.37 acre Rural Residential parcel, which contains a yardsite and existing residence;
AND the subject property is designated AGRICULTURAL AND RURAL DEVELOPMENT AREA according the Swan Valley Planning District Development Plan and is zoned “AG” Agricultural General according to the R.M. of Swan River Zoning By-Law #2383-04;
AND the Development Plan Section 3.3.4.3 d) allows for a “subdivision of an existing farmstead which contains a habitable dwelling and/or defined shelterbelt which is no longer required as part of the farm operation and has become surplus”;
AND the Zoning By-Law provides for the location of a non-farm Rural Residence as a permitted use in the “AG” zone and that the proposed lot conforms to all minimum requirements;
NOW THEREFORE BE IT RESOLVED that council in meeting duly assembled hereby approve said subdivision application.
Carried:
STAN POTTEN
TERRY NEELY
RESOLVED that the Council of the Municipality of Swan Valley West, as per Section 105(3) of the Municipal Act, request the Senior Election Official to conduct a by-election for two (2) members of Council elected at large.
Carried:
GLEN FOSTER
BRIAN BURICK
RESOLVED that the accounts as follows prepared by Rural Municipality of Swan River and Village of Benito be approved for payment of 2014 expenses:
(R.M.) General Cheque #9764 to 9836 for a total of $987,827.41;
(R.M.) Payroll Cheque #5448 to #5457 & #5465 to #5473 for $24,726.43;
(R.M.) Council Payroll Cheque #5458 to #5464 for $5,291.07 and
(Benito) General Cheque #25806 to 25906 for a total of $139,252.78
Carried:
STAN POTTEN
TERRY NEELY
RESOLVED that the accounts as follows prepared by the Municipality of Swan Valley West be approved for payment of 2014 & 2015 Expenses;
General Cheque #11001 to 11026 for a total of $20,667.40 as follows:
R.M. of Swan River 2014 Expenses $15,718.96
Village of Benito 2014 Expenses $ 3,157.42
Swan Valley West 2015 Expensed $ 1,791.02
Carried:
ITEMS FOR DISCUSSION:
PUB Boot Camp-Friday, January 23, 2015, Brandon
Benito Parent Advisory Council requesting funding
Council Appointment to outside committees
Location for G4 meeting, February 2, 2015
Date for Service Agreements with Town of Swan River
Animal Control Officer
Bank Reconciliations
Set date for preliminary budget meeting
Schedule of In Camera Sessions at meetings
Aggregate Mining & Transportation Levy
Professional Service Agreement with Stantec for flood site repair
INFORMATION & CORRESPONDENCE
Interim 2014 Year End Financial Statement
COMMITTEE MEETINGS & SEMINARS ATTENDED
Transportation Committee (Brian Burick)
Councillor Communications
Councillor Brian Burick submitted written notice of his intention to make a motion at the next regular meeting of council to rescind resolution no. 22 (agenda item 3.21) and resolution no. 23 (agenda item 3.22) that were passed at the January 5, 2015 Inaugural Meeting of Council.
GLEN FOSTER
STAN POTTEN
RESOLVED that pursuant to Section 152(3) of the Municipal Act, this meeting go into Camera and close the meeting to the public for “personnel discussions”.
Carried:
TERRY NEELY
BRIAN BURICK
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting be re-opened to the public.
Carried:
STAN POTTEN
GLEN FOSTER
RESOLVED that this meeting now adjourn.
Carried: