Minutes of the Regular Meeting of the Council of the Rural Municipality of Swan River, held in the Council Chamber at 216 Main Street West, Swan River, Manitoba on Tuesday, December 9th, 2014 at 9:30 a.m.
Present
Reeve: Lorne Henkelman
Councillors: Glen Foster, Don Machan, Alex Haluschak
Terry Neely, Earl Hrappstead, Brian Burick
ALEX HALUSCHAK
EARL HRAPPSTEAD
RESOLVED that the Minutes of the Regular Meeting of Council held Tuesday, November 10th, 2014 be adopted as received. Carried:
GLEN FOSTER
ALEX HALUSCHAK
RESOLVED that the Agenda of the Regular Council Meeting, held on Tuesday, December 9th, 2014 be amended to revise Agenda item 3.11 and add agenda item 3.11A; and add a discussion item for Burnside Bridge.
Carried:
DELEGATION: None
GLEN FOSTER
DON MACHAN
RESOLVED that the Financial Statement to December 5, 2014 be accepted as received.
Carried:
ALEX HALUSCHAK
EARL HRAPPSTEAD
RESOLVED that the Council of the Rural Municipality of Swan River approves payment of a 1/3 cost share, with the R.M. of Minitonas and the SLWCD for the completion of a boundary line drainage project (West side of NW ¼ 12-36-27W) and shall pay up to $7,000.00.
Carried:
BRIAN BURICK
GLEN FOSTER
RESOLVED that the Rural Municipality of Swan River place a 2” X 2” ad in the Community Foundation of Swan Valley Annual Report for a cost of $40.00
Carried:
ALEX HALUSCHAK
EARL HRAPPSTEAD
RESOLVED that the Council of the Rural Municipality of Swan River approve payment to Swan Valley RISE in the amount of $36,022.00, as per the 2014 Financial Plan.
Carried:
ALEX HALUSCHAK
EARL HRAPPSTEAD
RESOLVED that the Regular Meeting of Council scheduled for Tuesday, December 23, 2014, be cancelled.
Carried:
GLEN FOSTER
DON MACHAN
RESOLVED that the Swan Valley School Division Education Levy to October 31, 2014 be paid in the amount of $1,530,100.75
Carried:
GLEN FOSTER
DON MACHAN
RESOLVED that the Provincial Education Levy to October 31, 2014 be paid in the amount of $113,303.63.
Carried:
GLEN FOSTER
TERRY NEELY
RESOLVED that the Rural Municipality of Swan River pay the 2014 Employment and Income Assistance Levy in the amount of $5,949.04, as per the 2014 Financial Plan.
Carried:
DON MACHAN
ALEX HALUSCHAK
RESOLVED that the Swan Valley School Division Education Levy to November 30, 2014, be paid in the amount of $58,031.63.
Carried:
TERRY NEELY
DON MACHAN
RESOLVED that the Provincial Education Levy to November 30, 2014, be paid in the amount of $4,297.23.
Carried:
DON MACHAN
GLEN FOSTER
RESOLVED that the invoice, as attached, from an R.M. of Swan River resident for work done on municipal property be paid.
Lorne Henkelman No
Don Machan Yes
Terry Neely No
Brian Burick Yes
Glen Foster Yes
Alex Haluschak No
Earl Hrappstead Yes
4 In Favour/3 Opposed
Carried:
BRIAN BURICK
EARL HRAPPSTEAD
RESOLVED that the invoice, as attached, from an R.M. of Swan River resident for work done on municipal property be paid.
Lorne Henkelman Yes
Don Machan No
Terry Neely Yes
Brian Burick No
Glen Foster No
Alex Haluschak Yes
Earl Hrappstead No
3 In Favour/4 Opposed
Defeated:
ALEX HALUSCHAK
TERRY NEELY
RESOLVED that payment be made to Armcon Ltd. for construction work on the Burnside Bridge, in the amount of $345,539.25 (payout of the Builder’s Lien Holdback amount is pending).
Carried:
BRIAN BURICK
EARL HRAPPSTEAD
RESOLVED that the letter of retirement be accepted as attached hereto.
Carried:
EARL HRAPPSTEAD
TERRY NEELY
RESOLVED that the following transfers be made from the General Operating Fund to Reserve Accounts, as per the 2014 Financial Plan:
General Reserve $110,000.00
Machinery Reserve $170,000.00
Bridge Replacement Reserve $ 20,000.00
Recycle Building Reserve $ 2,500.00
Building Fund Reserve $100,000.00
Legal Contingencies Reserve $ 10,000.00
Landfill Liabilities Reserve $ 5,000.00
Paved Rd. Replacement Reserve $ 15,000.00
Carried:
TERRY NEELY
GLEN FOSTER
RESOLVED that transfer from the General Operating Fund to the Gas Tax Reserve be approved as per the 2014 Financial Plan (adjusted to the amount as per the new 2014 Gas Tax Agreement).
Carried:
BRIAN BURICK
TERRY NEELY
RESOLVED that the transfer from the Gas Tax Reserve to the General Operating Fund for Infrastructure Projects, in the amount of $205,000.00, be approved as per the 2014 Financial Plan.
Carried:
TERRY NEELY
ALEX HALUSHCAK
RESOLVED that the Rural Municipality of Swan River pay an additional amount of $1,000.00 to the Swan River Parks & Recreation Board to cover fuel costs incurred with grooming of cross country ski trails in the municipality.
Carried:
BRIAN BURICK
TERRY NEELY
RESOLVED that the Animal Control Officer’s Report for November, 2014 be accepted as received, and that expenses be paid.
Carried:
BRIAN BURICK
TERRY NEELY
RESOLVED that the accounts as follows be approved for payment:
General Cheque #9709 to #9763 for a total of $1,887,078.10;
Payroll Cheque #5419 to #5440 for a total of $27,589.53; and
Council Payroll Cheque #5441 – #5447 for a total of $9,238.75.
Carried:
ITEMS FOR DISCUSSION:
Re-cap of Infrastructure Projects-Gas Tax Funding
Burnside Bridge Infrastructure Grand and loan repayment
INFORMATION & CORRESPONDENCE
COMMITTEE MEETINGS & SEMINARS ATTENDED
Birchwood Cemetery (Don Machan)
S.V. Planning District (Lorne Henkelman, Brian Burick)
N.W. Regional Library (Earl Hrappstead)
Swan River Parks & Recreation (Alex Haluschak)
Swan Valley RISE (Lorne Henkelman)
BRIAN BURICK
GLEN FOSTER
RESOLVED that this meeting now adjourn.
Carried: