Regular Meeting of the members of Council of the Rural Municipality of Minitonas, held in Council Chambers, in Minitonas, Manitoba this 23rd day of April, 2014 A.D. at 7:15 pm.



Present: Reeve, M. McIntosh
Councillors: Eisner, Pacamaniuk, Klekta & Rinsdorf
CAO: Carolyn Gordon

Delegations:

8:00 pm Daryl Chartrand re: 2014 PW Operations

Additions to Agenda:

3.3 Operator Indemnities
4.9 Snow Clearing
4.10 Employee Request for Leave
4.11 Community Impact Assessment & Flood Resolution
5.7 Road Opening By-Law – 2nd & 3rd Readings
7.2 K. Tripp – Approval of Business Operation

1. W. Pacamaniuk – D. Klekta
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. E. Rinsdorf – C. Eisner
RESOLVED THAT By-law No. 2/2014, being a by-law of the Rural Municipality of Minitonas for the purpose of adopting a Financial Plan for the 2014 Fiscal Year, shall be read a second time this 23rd day of April, 2014 A.D.
Carried.

3. W. Pacamaniuk – D. Klekta
RESOLVED THAT By-law No. 2/2014, being a by-law of the Rural Municipality of Minitonas for the purpose of adopting a Financial Plan for the 2014 Fiscal Year, shall be read a third time this 23rd day of April, 2014 A.D., signed by the Reeve, and signed and sealed by the Chief Administrative Officer.
McIntosh yes
Pacamaniuk yes
Rinsdorf yes
Eisner yes
Klekta yes
Carried.

4. C. Eisner – E. Rinsdorf
RESOLVED THAT By-law No. 3/2014, being a by-law of the Rural Municipality of Minitonas for the purpose of establishing a Rural Infrastructure Reserve Fund, shall be read a third time this 23rd day of April, 2014 A.D., signed by the Reeve, and signed and sealed by the Chief Administrative Officer.
McIntosh yes
Pacamaniuk yes
Rinsdorf yes
Eisner yes
Klekta yes
Carried.

5. W. Pacamaniuk – E. Rinsdorf
RESOLVED THAT the Council of the Rural Municipality of Minitonas does hereby approve the indemnity payments as attached hereto.
Carried.

6. D. Klekta – C. Eisner
WHEREAS the Community Foundation of Swan Valley has made tens of thousands of grants available to local communities, and need to raise awareness of their organization and the need for future financial contributions to continue offering these valuable grants;
THEREFORE BE IT RESOLVED THAT the Council of the Rural Municipality of Minitonas does hereby declare the week of July 20th, 2014 “Community Foundation of Swan Valley Week”, thereby supporting their efforts in “connecting people who care to causes that matter”.
Carried.

7. W. Pacamaniuk – E. Rinsdorf
WHEREAS the RM of Minitonas Council has received information on Transport Canada Protective Direction No. 32 regarding the transportation of dangerous goods through the municipality, and;
WHEREAS it is necessary to appoint a contact person for the municipality, and the recommendation is to have an emergency planning official or coordinator become that contact person;
THEREFORE BE IT RESOLVED THAT Daryl Chartrand, Emergency Coordinator is hereby appointed as the ‘Point of Contact’ for the Rural Municipality of Minitonas with regards to the submission of information and registration with CANUTEC ( the Canadian Transport Emergency Centre).
Carried.

8. C. Eisner – D. Klekta
WHEREAS the Council for the Rural Municipality of Minitonas has reviewed and approve the RCMP Annual Performance Plan for the coming year;
THEREFORE BE IT RESOLVED THAT Reeve, Michael McIntosh is hereby authorized to sign the aforementioned report on behalf of the municipality.
Carried.

9. W. Pacamaniuk – E. Rinsdorf
WHEREAS there has been significant effort and planning involved in developing a project that involves the installation of community welcome signs and regional identification signs within the boundaries of all areas of the Swan Valley, and;
WHEREAS Council of the Rural Municipality of Minitonas supports this project as a means to strengthen awareness and acceptance if the Swan Valley as one functional economic area in a effort to inspire and garner increased support for new regional initiatives;
THEREFORE BE IT RESOLVED THAT we do hereby support the application by Swan Valley RISE Inc. and the Swan Lake Watershed Conservation District to the 2014-15 Partner 4 Growth Program.
Carried.

10. C. Eisner – E. Rinsdorf
RESOLVED THAT we do hereby approve the crushing report for the 2014 gravel season as attached hereto.
Carried.

11. W. Pacamaniuk – D. Klekta
RESOLVED THAT we do hereby receive the 2013 Audited Financial Statement for Swan Valley RISE as submitted.
Carried.

12. W. Pacamaniuk – E. Rinsdorf
WHEREAS the RM of Minitonas advertised for quotes for maintenance services at the Minitonas Cemetery and the Centennial Park, and;
WHEREAS two quotes were received and have been reviewed by council;
THEREFORE BE IT RESOLVED THAT we do hereby accept the quote received from Darcy Wohlgemuth for 2014 services as attached hereto.
Carried.

13. D. Klekta – C. Eisner
RESOLVED THAT the Council of the RM of Minitonas do hereby approve the request for an unpaid leave of absence.
Carried.

14. W. Pacamaniuk – D. Klekta
WHEREAS the high amounts of flood waters form the spring thaw beginning on March 28th, 2014 have caused excessive damage to private property and public infrastructure in the Rural Municipality of Minitonas;
THEREFORE BE IT RESOLVED THAT the Council of the Rural Municipality of Minitonas requests that the Province of Manitoba – Manitoba Emergency Measures Organization provide disaster financial assistance for costs to repair damage to municipal infrastructure and private properties as applicable.
Carried.

15. C. Eisner – W. Pacamaniuk
WHEREAS the municipality has received numerous complaints about the condition of the property known as Lot 25, Plan 3129 and has issued letters on more than one occasion to the property owners insisting that, since this is a Rural Residential area, the condition of the property be rectified, and;
WHEREAS the RM of Minitonas Council issued a final letter of warning to the owner of the aforementioned property on September 19th, 2013 insisting that the condition of the property be rectified before the deadline of October 15th, 2013, and;
WHEREAS the owners have failed to meet this deadline, but due to an early snowfall the municipality did not proceed with removal of the unauthorized and unsightly materials in 2013;
THEREFORE BE IT RESOLVED THAT a registered letter shall be sent to the owners of the aforementioned property that, should the materials not be removed from the property as required, the municipality will begin removal of the materials and rectify the condition of the property as soon as conditions allow, and;
BE IT FURTHER RESOLVED THAT any costs associated with said clean-up of the property shall be billed to the owners as noted in the letter issued September 19th, 2014.
Carried.

16. W. Pacamaniuk – D. Klekta
RESOLVED THAT By-law No. 1/2014, being a by-law of the Rural Municipality of Minitonas for the purpose of opening a municipal road, shall be read a second time this 23rd day of April, 2014 A.D.
Carried.

17. E. Rinsdorf – C. Eisner
RESOLVED THAT By-law No. 1/2014, being a by-law of the Rural Municipality of Minitonas for the purpose of opening a municipal road, shall be read a third time this 23rd day of April, 2014 A.D., signed by the Reeve, and signed and sealed by the Chief Administrative Officer.
Carried.

18. W. Pacamaniuk – C. Eisner
WHEREAS the attached request for approval of council to continue the operation of an existing business operating within the municipality was received and reviewed by the RM of Minitonas Council, and;
WHEREAS the business is permitted as a ‘Condition Use’ under the By-Law No. 1/2007 and has been in operation prior to the adoption of said By-Law with no substantial change to the nature of the business;
THEREFORE BE IT RESOLVED THAT the Council for the Rural Municipality of Minitonas do hereby approve the continued operation of Quantum Truck & Trailer Repair, and;
BE IT FURTHER RESOLVED THAT the Business License issued previously shall be corrected to reflect that, in accordance with the RM of Minitonas By-Law No. 4/96, the license does not have an expiry date and remains in effect until the business is sold or there is a substantial change in the nature of the business.
Carried.

19. W. Pacamaniuk – D. Klekta
RESOLVED THAT the attached delegates are hereby approved to attend the June Parkland District Meeting in Ethelbert and all applicable expenses be paid in accordance with current policies and indemnity by-law.
Carried.

20. C. Eisner – E. Rinsdorf
RESOLVED THAT we do now adjourn at 10:15 pm to meet again for the next Regular Meeting of Council on May 14th, 2014 at 8:00 am.
Carried.