Town of Minitonas – January 15, 2014

Regular Meeting of the members of Council of the Town of Minitonas, held in the Council Chambers, Minitonas, Manitoba this 15th day of January, 2014 A.D. at 7:00 p.m.




Present: Mayor Barkowski
Councillors: Bartel & Caruk
CAO: Carolyn Gordon

Absent With Notice: Councillor Windsor

Delegations:

7:30 pm K. Sims re: Request for Letter of Support
8:30 pm G. Thiessen re: Town Public Works

1. D. Bartel – J. Caruk
RESOLVED THAT the Agenda be adopted as presented.
Carried.

2. J. Caruk – D. Bartel
RESOLVED THAT the minutes of the Regular Meetings of Council held on December 4th & December 20th, 2013 and the minutes of the Special Meetings of Council held on December 4th, 2013 & December 30th, 2013 shall be adopted as circulated.
Carried.

3. D. Bartel – J. Caruk
RESOLVED THAT the Bank Reconciliation for the period ending December 31st, 2013 shall be approved as presented.
Carried.

4. D. Bartel – J. Caruk
RESOLVED THAT the Animal Control Officer’s Report for the month of December, 2013 shall be accepted as presented, a copy of which is attached hereto, and;
BE IT FURTHER RESOLVED THAT payment for contract services for Animal Control shall be made as per the aforementioned report.
Carried.

5. J. Caruk – D. Bartel
RESOLVED THAT approval of payment be made for the List of Accounts numbered 5738 to 5781 inclusive, amounting to $88,517.86.
Carried.

6. D. Bartel – J. Caruk
WHEREAS the Public Works Employee Overtime Reports have been received & reviewed by Council;
THEREFORE BE IT RESOLVED THAT all applicable overtime hours recorded for the month of December, 2013 shall be approved and paid out with the January 15th, 2014 payroll or booked for future use as indicated on the aforementioned reports, copies of which have been attached hereto.
Carried.

7. D. Bartel – J. Caruk
RESOLVED THAT the Public Works Report for the month of December, 2013 shall be accepted as submitted by the Town Foreman, a copy of which is attached hereto.
Carried.

8. J. Caruk – D. Bartel
WHEREAS the Minitonas Town Council has reviewed and approves the Agreements for Animal Control, Building Inspection Services, Library Cleaning and Town Hall Laundry as attached hereto;
THEREFORE BE IT RESOLVED THAT we do hereby agree to renew said contracts for services under the terms and conditions outlined in the aforesaid documents, and authorized CAO, Carolyn Gordon to sign said documents on behalf of the municipality.
Carried.

9. D. Bartel – J. Caruk
WHEREAS Manitoba Infrastructure &Transportation has approved a financial contribution for a portion of the costs to apply a dust control solution to 700m of 7th Avenue, and to make improvements to the Bridge on 2nd Avenue East;
THEREFORE BE IT RESOLVED THAT the Statutory Declaration and copies of all applicable invoices shall hereby be approved for submission to the Province of Manitoba for payment as per the report attached hereto.
Carried.

10. J. Caruk – D. Bartel
WHEREAS current Workplace Safety & Health Standards require that employees are responsible to ensure that all employees have proper ‘Personal Protective Equipment’ including extreme temperatures when they are required to work outdoors;
THEREFORE BE IT RESOLVED THAT the Council of the Town of Minitonas does hereby agree to purchase the attached PPE for the Foremen & Assistant Foreman to ensure compliance with the regulations and the safety of their employees.
Carried.

11. D. Bartel – J. Caruk
RESOLVED THAT the Town of Minitonas agrees to support the Tent Town Garden Club with a donation of $400.00 for garden maintenance in 2014 and will offer the ‘Minitonas Marketplace’ free of charge for evening meetings.
Carried.

12. J. Caruk – D. Bartel
WHEREAS the Minitonas Town Council wishes to encourage development within the community;
THEREFORE BE IT RESOLVED THAT the Town Council does hereby agree to continue to offer the 50% discount on the regular rates for Water/Sewer Hook- ups for all new connections in the 2014 Calendar Year as per the terms and conditions attached hereto.
Carried.

13. D. Bartel – J. Caruk
WHEREAS the Town of Minitonas currently has a Liquor Vendor in the community, and;
WHEREAS the Manitoba Liquor Control Commission has requested a resolution of council supporting the continuation of off sale liquor in the Town of Minitonas;
THEREFORE BE IT RESOLVED THAT the Minitonas Town Council does hereby agree to support the continued off sale of liquor in the community and authorize CAO, Carolyn Gordon to issue a letter to MLCC expressing their approval.
Carried.

14. D. Bartel – J. Caruk
WHEREAS the Town of Minitonas Council believes that each and every business in the Town of Minitonas is critical for the survival and growth of the community;
AND WHEREAS Nemetchek Enterprises currently owned and operated by Kevin Sims, has been a business in our community for over 60 years;
THEREFORE BE IT RESOLVED THAT the Council does hereby agree to issue a letter of support for Mr. Sims noting the importance of his current business in the community.
Carried.

15. J. Caruk – D. Bartel
WHEREAS under Bill 33 of the Province of Manitoba, ‘The Municipal Modernization Act’, the Town of Minitonas must seek out a partner municipality with a common boundary to reach a total permanent population of over 1000, and;
WHEREAS the Minitonas Town Council has attended a meeting with the councils of the Rural Municipality of Minitonas and the Village of Bowsman regarding the completion of the ‘Draft Amalgamation Plan’ regarding the Structure of Council;
THEREFORE BE IT RESOLVED THAT the members of the Council of the Town of Minitonas do hereby agree that it is in the best interest of their ratepayers to propose ‘Elections at Large’ as noted in the attached ‘Amalgamation Plan’ and;
BE IT FURTHER RESOLVED THAT we do hereby support the original proposal of ‘Service Areas’ under current municipal boundaries for 2-4 year terms (total of 8 years) in order to provide a smooth tax transition during the amalgamation process, and;
BE IT FURTHER RESOLVED THAT the attached Amalgamation Plan shall be submitted to the Minister of Local Government as approved.
Carried.

16. D. Bartel – J. Caruk
RESOLVED THAT the Building Permits issued in 2013 shall be accepted as attached hereto.
Carried.

17. D. Bartel – J. Caruk
RESOLVED THAT we do now adjourn at 11:15 pm to meet again for the next regular meeting of Council to be held on the 22nd Day of January, 2014 A.D. at 7:00 pm.
Carried.