Regular Meeting of the members of Council of the Rural Municipality of Minitonas, held in Council Chambers, in Minitonas, Manitoba this 18th day of December, 2013 A.D. at 7:00 pm.

Present: Reeve McIntosh
Councillors: Pacamaniuk, Klekta, Eisner & Rinsdorf
CAO: Carolyn Gordon

1. W. Pacamaniuk – D. Klekta
RESOLVED THAT the Agenda be adopted as presented.
Carried.

2. C. Eisner – E. Rinsdorf
WHEREAS the RM of Minitonas jointly funds the Minitonas Waste Management Site with the Town of Minitonas on a 50-50 basis, and;
WHEREAS the Town of Minitonas has made the attached recommendation for the 2014 Contract for Waste Management Services and the council of the RM of Minitonas is in agreement to the offer as highlighted on the proposal attached hereto;
THEREFORE BE IT RESOLVED THAT the aforementioned payment for contract services shall be ratified by the Rural Municipality of Minitonas as attached hereto.
Carried.

3. W. Pacamaniuk – C. Eisner
WHEREAS the Council of the Rural Municipality of Minitonas may, in accordance with Section 163 of the Municipal Act, adopt an Interim Operating Budget;
THEREFORE BE IT RESOLVED THAT we do hereby agree to adopt the following Interim Operating Budget for the Fiscal Year 2014:
General Fund
General Government Services $100,000.00
Protective Services $ 25,000.00
Transportation Services $200,000.00
Environmental Health Services $ 50,000.00
Public Health and Welfare Services $ 5,000.00
Economic Development Services $ 20,000.00
Recreation and Culture Services $ 50,000.00
Fiscal Services $100,000.00
Total Required $550,000.00
Carried.

4. E. Rinsdorf – C. Eisner
WHEREAS the Engineer’s Flood Damage Report for Site # 37 – 2013 has been received and reviewed by the Council of the Rural Municipality of Minitonas, and;
WHEREAS the municipality has been notified by Manitoba Emergency Measures Organization that funding for flood damage repairs has been approved under the Disaster Financial Assistance Program as outlined in the aforementioned report;
THEREFORE BE IT RESOLVED THAT the RM of Minitonas Council does hereby agree to hire the services of Stantec Consulting Ltd. for all aspects of management of the project on behalf of the municipality, and;
BE IT FURTHER RESOLVED THAT the CAO, Carolyn Gordon is hereby authorized to secure the aforementioned management services and order a contract agreement with Stantec Consulting Ltd. under the costs and conditions outlined in the Engineer’s Flood Damage Report dated November 26th, 2013.
Carried.

5. W. Pacamaniuk – D. Klekta
WHEREAS invitations were sent to both local septic service providers on November 14th, 2013 with the deadline of December 6th, 2013 by which to submit quotes for septic services for 2014, and;
WHEREAS the municipality did receive the attached quote prior to the deadline, and no other quotes have been submitted to date;
THEREFORE BE IT RESOLVED THAT the 2014 Contract shall be awarded to Wolverine Septic Services as per their quote attached hereto.
Carried.

6. D. Klekta – E. Rinsdorf
WHEREAS the list of Committee Appointments has been reviewed by Council and no changes are required;
THEREFORE BE IT RESOLVED THAT the Committee Appointments for 2013-2014 shall be confirmed as attached hereto.
Carried.

7. W. Pacamaniuk – E. Rinsdorf
WHEREAS the 2013 Gravel Tender includes the option to extend the contract for a 2nd year under the same terms & conditions as the 1st year, upon submission of written notice said extension by December 31, 2013 and;
WHEREAS Campbell Construction Inc. has submitted written notice of their desire to make said extension of the terms and conditions of the 2013 Gravel Contract for the 2014 Construction Season;
THEREFORE BE IT RESOLVED THAT the Rural Municipality of Minitonas Council does hereby agree to renew the 2013 Gravel Contract with Campbell Construction Inc. for the 2014 Calendar Year.
Carried.

8. D. Klekta – C. Eisner
WHEREAS Manitoba Hydro has determined that the RM of Minitonas is eligible for grant funding under the Community Development Initiative, and;
WHEREAS the municipal council feels this is an excellent opportunity to receive funding for local community development;
THEREFORE BE IT RESOLVED THAT the Council of the RM of Minitonas does hereby agree to enter into the CDI Participation Agreement with Manitoba Hydro under the terms and conditions outlined in the documents received November 28th, 2013, and;
BE IT FURTHER RESOLVED THAT Reeve, Michael McIntosh and CAO, Carolyn Gordon shall be hereby authorized to sign said agreement on behalf of the municipality.
Carried.

9. W. Pacamaniuk – C. Eisner
WHEREAS the RM of Minitonas has reviewed Used Oil Recycling Service Options, and;
WHEREAS the council feels this proposal received from Notre Dame Used Oil will provide the municipality with the best service options;
THEREFORE BE IT RESOLVED THAT the Council of the RM of Minitonas does hereby agree to enter into an agreement with Notre Dame Used Oil under the terms and conditions attached hereto, and;
BE IT FURTHER RESOLVED THAT Reeve McIntosh and CAO, Carolyn Gordon shall be hereby authorized to sign said agreement on behalf of the municipality.
Carried.

10. E. Rinsdorf – D. Klekta
WHEREAS the RM of Minitonas requires an additional year with audit services for the 2014 Municipal Operating Year and advertised for the submission of proposals for said services, and;
WHEREAS careful consideration has been given to the proposals received;
THEREFORE BE IT RESOLVED THAT the Council of the RM of Minitonas does hereby agree to award the 2014 Audit Contract to BMP Chartered Accountants.
Carried.

11. W. Pacamaniuk – D. Klekta
RESOLVED THAT the year 2013 be the designated year with regards to the Rural Municipality of Minitonas Tax Sale, and;
BE IT FURTHER RESOLVED THAT all properties with taxes owing for any portion of the year 2012 or prior, shall be offered for sale by public auction, to be held at 11:00 am on November 21st, 2014 in order to recover tax arrears and all associated costs, and’;
BE IT FURTHER RESOLVED THAT Taxervice is hereby authorized to conduct the 2014 Tax Sale on behalf of the Rural Municipality of Minitonas, and CAO Carolyn Gordon shall be authorized to sign the agreement for services on behalf of the municipality.
Carried.

12. W. Pacamaniuk – E. Rinsdorf
WHEREAS Section 173(1) of the Municipal Act states that a council may, by resolution, borrow money for operating expenses during a fiscal year, but the amount must not exceed the amount collected in taxes and grants in lieu of taxes of the previous fiscal year;
AND WHEREAS the Council of the Rural Municipality of Minitonas has determined a need to increase the overdraft limit for their general Chequing account to $1,000,000 in order to provide sufficient funding for flood repair costs and road maintenance pending repayment through government funding;
AND WHEREAS this amount does not exceed the amount collected in taxes and grants in lieu of taxes of the previous fiscal year;
THEREFORE BE IT RESOLVED THAT we do hereby agree to apply to the Swan Valley Credit Union for an increase in the overdraft limit for the Municipality’s General Chequing account to $1,000,000 and that the Reeve and Chief Administrative Officer shall be authorized to sign the required documents for said increase on behalf of the municipality.
Carried.

13. D. Klekta- C. Eisner
WHEREAS the Council of the RM of Minitonas recognizes the importance of promoting tourism in the municipality, in the Swan River Valley and in the Parkland;
THEREFORE BE IT RESOLVED THAT we do hereby agree to renew membership in Parkland Tourism for 2014 and shall remit payment of the membership fee as outlined in their letter of November, 2013.
Carried.

14. W. Pacamaniuk – E. Rinsdorf
RESOLVED THAT the RM of Minitonas shall authorize the CAO to apply for one Summer Student under the Hometown Green Team Program for the period of May 1st, 2014 to September 15th, 2014.
Carried.

15. C. Eisner – E. Rinsdorf
WHEREAS the RM of Minitonas Council recognizes the importance of attracting immigrants and assisting them in settling into the municipality, and into the Swan River Valley for growth and economic development of our area;
THEREFORE BE IT RESOLVED THAT we do hereby agree to provide funding to Swan Valley Settlement & Immigration Services Inc. in the amount of $4495 for the 2014 Fiscal Year as per the contribution chart submitted to the municipality, and;
BE IT FURTHER RESOLVED THAT due to the pending amalgamations, a contribution for 2015 will be suggested to the new council elected in October 2014, with a recommendation to contribute the combined total suggested for the three partner municipalities according to the letter from SVSISI dated November 22nd, 2013, a copy of which is attached hereto.
Carried.

16. W. Pacamaniuk – D. Klekta
WHEREAS Swan Valley Regional Initiative for a Strong Economy (RISE) has been established by the seven municipalities of the Swan Valley as the delivery model for regional economic development, and;
WHEREAS Swan Valley RISE has provided a proven benefit to the Swan Valley through a strong, well represented committee that has achieved and communicated measurable results;
THEREFORE BE IT RESOLVED THAT the Rural Municipality of Minitonas fully supports the continued operation of Swan Valley RISE as the delivery model for regional economic development, and;
BE IT FURTHER RESOLVED THAT the Council of the RM of Minitonas agrees to support a commitment for funding the operations of Swan Valley RISE for the 2014 Fiscal Year, with the understanding that the total annual budget for RISE will be set according to the attached spreadsheet, and the levy for each participating municipality will be based 50% on assessment and 50% on a per capita basis, and;
BE IT FURTHER RESOLVED THAT, due to the pending amalgamations, membership and contributions for the 2015 & 2016 Fiscal Years will be suggested to the new council elected in October 2014, with a recommendation to continue with a combined total levy as suggested for the three partner municipalities according to the attached spreadsheet.
Carried.

17. E. Rinsdorf – C. Eisner
RESOLVED THAT we do now adjourn at 9:55 pm to meet again for the next Regular Meeting of Council on January 8th, 2014 at 8:00 am.
Carried.