Regular Meeting of the members of Council of the Rural Municipality of Minitonas, held in Council Chambers, in Minitonas, Manitoba this 11th day of December, 2013 A.D. at 8:00 am.


Present: Reeve McIntosh
Councillors: Pacamaniuk, Klekta, Eisner & Rinsdorf
CAO: Carolyn Gordon

Delegations:

8:15 am Colin Eisner – Annual Review
8:30 am Chad Haluschak – Annual Review
8:45 am Raymond Terry – Annual Review
9:00 am Frank Slepicka – Annual Review
9:15 am Ron Suski – Annual Review
9:30 am Howard Graham – Annual Review
11:30 am Daryl Chartrand – RM Public Works Report & Annual Review

Additions to the Agenda:

3.3.2 Copier Contract – Ricoh Proposal
5.4 Safety Regulation Changes – COR Certification

1. W. Pacamaniuk – D. Klekta
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. E. Rinsdorf – W. Pacamaniuk
RESOLVED THAT the minutes of the Regular Meeting of Council held on November 13th, 2013 and the Special Meeting of Council held on November 28th, 2013 shall be adopted as circulated.
Carried.

3. D. Klekta – C. Eisner
RESOLVED THAT the Bank Reconciliation for the month ending October 31st, 2013 and the Financial Statement for the month ending November 30th, 2013 shall be adopted as presented.
Carried.

4. W. Pacamaniuk – D. Klekta
WHEREAS all requirements of the 2013 Gravel Tender have been fulfilled, including the crushing for 2013;
THEREFORE BE IT RESOLVED THAT the Rural Municipality of Minitonas Council hereby agree to pay out 10% Hold-Back from the 2013 Gravel Contract in full.
Carried.

5. W. Pacamaniuk – D. Klekta
WHEREAS the RM and Town of Minitonas Handi-Van Association has recognized a shortfall for 2013 and requires additional funding to complete the 2013 calendar year;
THEREFORE BE IT RESOLVED THAT the Council of the RM of Minitonas does hereby agree to cover 50% of the shortfall in the amount of $1000.00
Carried.

6. E. Rinsdorf – W. Pacamaniuk
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 8353 to 8436 inclusive, amounting to $374,703.81.
Carried.

7. C. Eisner – E. Rinsdorf
WHEREAS the Minitonas & District Arena Board plans to make an application to Manitoba Community Places for a grant to assist with the funding of repairs and upgrades to the roof of the Minitonas Arena;
THEREFORE BE IT RESOLVED THAT the Council of the Rural Municipality of Minitonas does hereby agree to cover up to 50% of the remaining costs for the aforementioned work on the roof of the Minitonas Arena per the quote attached hereto.
Carried.

8. D. Klekta- C. Eisner
RESOLVED THAT an additional grant in the amount of $3700.00 shall be paid to the Minitonas & District Arena to assist with the costs for the 2010-2013 Audits.
Carried.

9. D. Klekta – W. Pacamaniuk
WHEREAS the municipality desires to upgrade their office document management to reduce work, streamline administrative processes and ensure efficiently and ease of access to information for staff and members of council;
THEREFORE BE IT RESOLVED THAT the Council of the Rural Municipality of Minitonas does hereby agree to lease a Ricoh MPC3003 printer for 36 months under the terms and conditions attached hereto, and;
BE IT FURTHER RESOLVED THAT the administrative staff shall be authorized to further explore the Rcloud Documentation Management System for consideration in 2014, and in preparation for the upcoming amalgamation.
Carried.

10. E. Rinsdorf – C. Eisner
WHEREAS the Councils of the Town of Minitonas & RM of Minitonas have met and discussed the administration staff, their performance, responsibilities with the pending amalgamation and salary considerations for 2014, and;
WHEREAS the two councils have reviewed the proposal submitted by Reeve McIntosh and are in agreement with the proposed salaries for the upcoming year;
THEREFORE BE IT RESOLVED THAT the members of the RM of Minitonas Council do hereby approve the 2014 salaries and vacation as per Schedule ‘A’ attached hereto, effective January 1st, 2014.
Carried.

11. W. Pacamaniuk – D. Klekta
RESOLVED THAT we do hereby agree to pay $350.00 to Chad Haluschak for repairs to his generator.
Carried.

12. W. Pacamaniuk – D. Klekta
RESOLVED THAT we do hereby agree to the 2014 Public Works Salaries and Wages as per Schedule ‘A’ attached hereto.
Carried.

Councillor Eisner left the meeting at 12:50 pm.

13. W. Pacamaniuk – D. Klekta
RESOLVED THAT the Council of the Rural Municipality of Minitonas does hereby agree to make an application to the Federal Government for a grant under the Celebrate Canada Fund for the local 2014 Canada Day Celebrations.
Carried.

14. D. Klekta – W. Pacamaniuk
WHEREAS a cheque for payment of snowplowing services was presented to the RM of Minitonas in December, 2012 and returned to the municipality due to insufficient funds, and;
WHEREAS the services were provided, but later cancelled due to the return of the original payment without any effort being made to replace the unpaid cheque, and;
WHEREAS the RM of Minitonas sent out notices regarding the administrative costs to handle the returned payment and correct the municipality’s accounts in accordance to the policy;
THEREFORE BE IT RESOLVED THAT the Council of the RM of Minitonas does hereby agree to move the outstanding debt owing to the municipality in the amount of $15.00 to the land taxes for Roll No. 180900.000 as provided under Subsection 252(1) & (2) of The Municipal Act.
Carried.

15. E. Rinsdorf – W. Pacamaniuk
RESOLVED THAT the RM of Minitonas Council does hereby accept the resignation of the caretaker with regrets, effective December 30th, 2013 and;
BE IT FURTHER RESOLVED THAT we also accept the offer received from Darlene Giesbrecht to return to the position of caretaker for the municipality under the terms and conditions of the Contract Agreement attached hereto, effective January 2nd, 2014.
Carried.

16. W. Pacamaniuk – E. Rinsdorf
RESOLVED THAT we do now adjourn at 1:15 pm to meet again for the next Regular Meeting of Council on December 18, 2013 at 7:00 pm.
Carried.