Regular Meeting of the members of Council of the Town of Minitonas, held in the Council Chambers, Minitonas, Manitoba this 16th day of October, 2013 A.D. at 7:15 p.m.

Present: Mayor, Barkowski
Councillors: Bartel & Caruk

CAO: Carolyn Gordon

Arriving Late With Notice: Councillor Windsor

Delegations:

8:00 pm Gary Thiessen re: Town Public Works

1. J. Caruk – D. Bartel
WHEREAS the Minitonas Town Council has reviewed the application by Rod Stacy for a variation of the separation distances from the side site line as submitted with regards to the property known as Lots 41 & 42, Sp. Plan 3162, and;
WHEREAS the members of the Minitonas Town Council believe that the variance being requested is acceptable and there are no concerns regarding the reduction of the separation distance as proposed on the aforementioned application;
THEREFORE BE IT RESOLVED THAT we do hereby approve Variation Order No. 1/2013 without conditions.
Carried.

2. D. Bartel – J. Caruk
RESOLVED THAT the Agenda be adopted as presented.
Carried.

3. J. Caruk – D. Bartel
RESOLVED THAT the Bank Reconciliation and the Financial Statement for the period ending September 30th, 2013 shall be approved as presented.
Carried.

4. D. Bartel – J. Caruk
RESOLVED THAT the Council of the Town of Minitonas does hereby appoint Councillor John Caruk as the Finance Officer for this evening’s meeting.
Carried.

5. J. Caruk – D. Bartel
RESOLVED THAT the Animal Control Officer’s Report for the month of September, 2013 shall be accepted as presented, a copy of which is attached hereto, and;
BE IT FURTHER RESOLVED THAT payment for contract services for Animal Control shall be made as per the aforementioned report,
Carried.

6. J. Caruk – D. Bartel
RESOLVED THAT approval of payment be made for the List of Accounts numbered 5557 to 5604 inclusive, amounting to $121,833.89.
Carried.

7. D. Bartel –J. Caruk
WHEREAS the Minitonas Town Council feels that local recycling is a critical component of household waste management, and wish to ensure that financial support paid to the Valley Lions Recycling Program is sufficient to pay for costs, and;
WHEREAS the municipality operates their recycling program jointly with the RM of Minitonas and has received their recommendation to increase the levy being paid to cover the current shortfall until such time as detailed revenue and expense reports are submitted;
THEREFORE BE IT RESOLVED THAT the council of the Town of Minitonas does hereby agree to recommend an increase in the levy being paid to the Valley Lions Recycling Inc. from $238/MT to $550/MT for the months of October, November and December, 2013, and;
BE IT FURTHER RESOLVED THAT Valley Lions Recycling Inc. be asked to prepare a detailed Revenue & Expense Report, along with a comprehensive report on the full costs of operation, all internal and external funding sources and support for a long term increase, including the annual levy required to ensure the program operates without the need for financial support from the Swan Valley Lions Clubs.
Carried.

8. D. Bartel – J. Caruk
RESOLVED THAT the Minitonas Town Council does hereby agree to make the 2013 Budget Transfers as attached hereto.
Carried.

9. J. Caruk – D. Bartel
WHEREAS the Minitonas Lions Club & Minitonas Age Friendly Committee, along with Barry & Connie Waito, are planning a joint ‘Town Hall Fundraising Project’ to celebrate the 50 years that the Minitonas Community Store has operated in the community and to assist in raising funds for the enhancement of the Minitonas Hall, and;
WHEREAS the proceeds of the aforementioned event are being donated to the ‘Minitonas Hall Enhancement Project’,
THEREFORE BE IT RESOLVED THAT the Council of the Town of Minitonas do hereby agree to waive the Hall Rental Fee for the aforementioned fundraising project set to be held on November 16th, 2013.
Carried.

10. D. Bartel – J. Caruk
RESOLVED THAT the Building Permits for January to September, 2013 shall be accepted as attached hereto.
Carried.

Councillor Windsor arrived at the meeting at 8:40 pm.

11. D. Bartel – S. Windsor
WHEREAS serious financial burden and stress can be placed on rural residents in Manitoba as a result of the need to spend extended periods of time in Winnipeg undergoing specialized medical treatments & care, and;
WHEREAS ‘A Port in the Storm’ is a facility built and developed by a volunteer organization to create a ‘Home-Away-From-Home’ that is affordable, comfortable and safe for rural residents of Manitoba (outside of the City of Winnipeg) who must stay for extended periods of time to undergo medical treatment, care and recovery, and;
WHEREAS the Council for the Town of Minitonas acknowledge the benefits of such a facility for local residents who may need an alternative to staying in a hotel or motel, and;
WHEREAS ‘A Port in the Storm’ currently offers 17 suites in ‘Villa Aulneau’ for such a purpose and has determined a desperate need (over 50 persons have been declined a room due to lack of space in the last 2 to 3 months) to enlist fundraising assistance to build a new facility with 40 suites to fill the growing need for affordable accommodations for rural medical patients;
THEREFORE BE IT RESOLVED THAT the Minitonas Town Council does hereby agree to support efforts to lobby the Provincial Government for financial support of this critical project that will benefit a multitude of persons in all areas of Manitoba;
BE IT FURTHER RESOLVED THAT all Manitoba Municipalities outside of the City of Winnipeg should be encouraged to offer their support for ‘A Port in the Storm’.
Carried.

12. D. Bartel – S. Windsor
WHEREAS William Robb has resigned from Council, and Councillor Caruk has been appointed to the position of Deputy Mayor;
THEREFORE BE IT RESOLVED THAT William Robb shall be removed from the signing authorities for the Town of Minitonas at the Swan Valley Credit Union, and;
BE IT FURTHER RESOLVED THAT the signing authorities shall be amended to be either one of; Mayor, Barkowski or Deputy Mayor, Caruk along with any one of: CAO, Carolyn Gordon or Assistant CAO, Sandy Nahnybida of Assistant CAO Kasey Chartrand.
Carried.

13. S. Windsor – D. Bartel
RESOLVED THAT we do now adjourn at 10:00 pm to meet again for the next regular meeting of Council to be held on the 6th day of November, 2013 A.D. at 7:00 pm.
Carried.