Regular Meeting of the members of Council of the Town of Minitonas, held in the Council Chambers, Minitonas, Manitoba this 2nd day of October, 2013 A.D. at 7:30 p.m.
Present: Mayor, Barkowski
Councillors: Robb, Windsor, Bartel & Caruk
CAO: Carolyn Gordon
Delegations:
8:30 pm Gary Thiessen re: Town Public Works
1. W. Robb – S. Windsor
RESOLVED THAT the Agenda be adopted as presented.
Carried.
2. J. Caruk – D. Bartel
RESOLVED THAT the Minutes of the Regular Meetings of Council held on September 4th, 2013 & September 18th, 2013 shall be adopted as circulated.
Carried.
3. D. Bartel – J. Caruk
WHEREAS the Council of the Town of Minitonas has established temporary borrowing for the construction of the Minitonas Lagoon Expansion, and;
WHEREAS an extension to the September 30th, 2013 due date for the temporary borrowing to allow for completion of the project and receipt of the final billing;
THEREFORE BE IT RESOLVED THAT temporary borrowing in the amount of $315,000 shall be extended to December 31st, 2013, and;
BE IT FURTHER RESOLVED THAT Mayor, Henry Barkowski and CAO, Carolyn Gordon shall be approved to sign the agreement for the aforementioned borrowing on behalf of the municipality.
Carried.
4. S. Windsor – W. Robb
WHEREAS the Council of the Town of Minitonas has received approval for borrowing with regards to the construction of the Minitonas Well, and;
WHEREAS the invoice for said construction has been received and final payment is due;
THEREFORE BE IT RESOLVED THAT borrowing in the amount of $11,402.85 for a one year term ending September 30, 2013 shall be issued by the Swan Valley Credit Union in accordance with By-Law No. 4/2013, and;
BE IT FURTHER RESOLVED THAT Mayor, Henry Barkowski and CAO, Carolyn Gordon shall be approved to sign the Credit Application and Insurance Agreement for the aforementioned borrowing on behalf of the municipality.
Carried.
5. J. Caruk – W. Robb
WHEREAS the 2013 Budget for the Town of Minitonas included the withdrawal of funds for the construction of the New Well, and;
WHEREAS the invoice for said construction has been received and final payment is due;
THEREFORE BE IT RESOLVED THAT the transfer of $10,000 from the Municipality’s Gas Tax Reserve to the General Operating Account shall be approved by the Minitonas Town Council.
Carried.
6. S. Windsor – D. Bartel
WHEREAS changes were required regarding the reporting of the pre-paid debenture payments included in the municipality’s 2012 Audited Financial Statements;
THEREFORE BE IT RESOLVED THAT the Revised Audit Report submitted by BMP Chartered Accountants for the year ending December 31, 2012 shall be accepted as submitted, with an unchanged combined yearend deficit in the amount of $1488.00.
Carried.
7. W. Robb – D. Bartel
WHEREAS the Town of Minitonas and the RM of Minitonas share a local fire department, emergency operations center and administrative staff, and;
WHEREAS the purchase of satellite radios would provide ability to communicate during power outages or cell phone service failure during an emergency;
THEREFORE BE IT RESOLVED THAT the Minitonas Town Council does hereby approve the joint purchase and annual service costs of a satellite phone on a 50/50 basis, and;
BE IT FURTHER RESOLVED THAT the CAO is hereby authorized to sign the agreement for said purchase on behalf of the municipality.
Carried.
8. W. Robb – S. Windsor
WHEREAS the Council of the Town of Minitonas has received the Water and Sewer Policy regarding the restoration of payment for water/sewer connections, and agree to make changes to the policy;
THEREFORE BE IT RESOLVED THAT we do hereby agree to amend the policy as attached hereto.
Carried.
9. J. Caruk – S. Windsor
RESOLVED THAT the Public Works Report for the month of September, 2013 shall be accepted as submitted by the Town Foreman, a copy of which is attached hereto.
Carried.
10. W. Robb – D. Bartel
WHEREAS the Public Works Employee Overtime Reports have been received & reviewed by Council;
THEREFORE BE IT RESOLVED THAT all applicable overtime recorded hours for the month of September, 2013 shall be approved and paid out with the October 15th, 2013 payroll or booked for future use as indicated on the aforementioned reports, copies of which have been attached hereto.
Carried.
11. W. Robb – S. Windsor
WHEREAS an application for a ‘Variation Order’ has been received with respect to the separation distance from a deck to the side site line of a property on the street side of a corner site as set out in Section 6.3.6(b) of the Town of Minitonas Zoning By-Law No. 3/2004, and;
WHEREAS an application for a variation to said separation distance is allowed under Section 10.8 of By-Law No. 3/2004 for consideration by the Town of Minitonas Council, once proper notification has been issued and a Public Hearing is held in accordance with Section 94 of The Planning Act;
THEREFORE BE IT RESOLVED THAT the Council of the Town of Minitonas does hereby agree to hold a Public Hearing on October 16, 2013 at 7:00 pm in the Council Chambers of the Minitonas Municipal Office for the purpose of answering questions or hearing representation from any landowner wishing to do so in regards to said variation request, and;
BE IT FURTHER RESOLVED THAT all notification shall be made in accordance with Section 169(1) of The Planning Act.
Carried.
12. W. Robb – S. Windsor
WHEREAS the Minitonas Town Council requires a qualified opinion on the status of the Favel River Bridge with regards to the fire that damaged the structure, and;
WHEREAS the municipality has received a quote from Stantec for said inspection in the amount of $600.00;
THEREFORE BE IT RESOLVED THAT we do hereby agree to the terms and conditions of the agreement for services as submitted;
BE IT FURTHER RESOLVED THAT the Mayor and CAO be authorized to sign the agreement of behalf of the municipality.
Carried.
13. J. Caruk – D. Bartel
WHEREAS Councillor William Robb sold his property in the Town of Minitonas and no longer owns property within the municipality, making him disqualified as a voter and therefore ineligible to sit on council;
THEREFORE BE IT RESOLVED THAT we receive the written resignation of Councillor William Robb with regret and with appreciation for his services to the community;
BE IT FURTHER RESOLVED THAT the date of December 3rd, 2013 shall be set for a By-Election to fill the vacant seat on council, with the Nomination Period open on October 22nd, 2013 and closing on October 28th, 2013.
Carried.
14. W. Robb – S. Windsor
RESOLVED THAT we do now adjourn at 10:30 pm to meet again for the next regular meeting of Council to be held on the 16th day of October, 2013 A.D. at 7:00 pm.
Carried.