Regular Meeting of the members of Council of the Rural Municipality of Minitonas, held in Council Chambers, in Minitonas, Manitoba this 10th day of July, 2013 A.D. at 8:00 am.



Present: Reeve McIntosh
Councillors: Pacamaniuk, Klekta, Eisner & Rinsdorf
CAO: Carolyn Gordon

Delegations:

Daryl Chartrand re: Municipal Public Works
Ted Woychuk – Capital “I” re: Grader Wing

Additions to Agenda:

3.7 2013 Rec & Leisure Guide Ad
4.8 SLWCD – Drainage Proposal
7.1 Age Friendly Report
7.2 RM of Mountain re: SVEMD Membership

1. W. Pacamaniuk – D. Klekta
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. E. Rinsdorf – C. Eisner
RESOLVED THAT the minutes of the Regular Meeting of Council held on June 12th, 2013 shall be adopted as circulated.
Carried.

3. W. Pacamaniuk – D. Klekta
RESOLVED THAT the Bank Reconciliation for the month ending May 31st, 2013 and the Financial Statement for the month ending June 30th, 2013 shall be adopted as presented.
Carried.

4. E. Rinsdorf – C. Eisner
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 7986 to 8052 inclusive, amounting to $93,657.24.
Carried.

5. W. Pacamaniuk – D. Klekta
RESOLVED THAT the Chief Administrative Officer is hereby authorized to apply to Manitoba Infrastructure and Transportation for an additional 10% Grant of up to $12,060.00 to cover the costs to upgrade Provincial Roads as attached hereto.
Carried.

6. E. Rinsdorf – C. Eisner
WHEREAS there has been extensive damage in the RM of Minitonas due to Spring Flooding, which requires the expenditure of a substantial amount of funds prior to recovery of said funds from the Disaster Financial Assistance Program;
THEREFORE BE IT RESOLVED THAT the Council of the RM of Minitonas does hereby authorize the withdrawal of $150,000.00 from the Municipality’s Grain Bearing Road Reserve Account until such time as the aforementioned funding assistance is received, and the funds can be re-deposited to the reserve.
Carried.

7. W. Pacamaniuk – C. Eisner
RESOLVED THAT a Trimmer/Mower shall be purchased by the RM of Minitonas for $549.99 plus tax as per the details attached hereto.
Carried.

8. D. Klekta – E. Rinsdorf
WHEREAS the Municipality has approved the transfer of funds from the Equipment Replacement Reserve, and;
WHEREAS a portion of the 2013 budgeted transfer to the Municipality’s Machinery Reserve is required in order to complete this transfer;
THEREFORE BE IT RESOLVED THAT the Council of the Rural Municipality does hereby approve the transfer of funds as per Schedule ‘A’ attached hereto.
Carried.

9. C. Eisner – E. Rinsdorf
RESOLVED THAT the RM of Minitonas does hereby approve the attached 1/8 page ad for the 2013 Swan Valley Rec & Leisure Guide.
Carried.

10. W. Pacamaniuk – E. Rinsdorf
RESOLVED THAT the 2012-2013 Audited Financial Statement and Annual Project Report for the Swan Lake Watershed Conservation District shall be received by the Council of the Rural Municipality of Minitonas.
Carried.

11. D. Klekta- C. Eisner
RESOLVED THAT the council of the RM of Minitonas does hereby approve the attached request for vacation leave.
Carried.

12. C. Eisner – D. Klekta
WHEREAS the Council of the Rural Municipality of Minitonas has reviewed the plan for cleanout and construction of a drainage ditch along the boundary between the RM of Minitonas and the RM of Swan River between Sec. 1 & 2-36-27 WPM and Sec. 11 & 12-36-27 WPM, and;
WHEREAS it has been determined that the project will directly benefit landowners in the municipality;
THEREFORE BE IT RESOLVED THAT we do hereby agree to enter into a partnership with the Swan Lake Watershed Conservation District and the Rural Municipality of Swan River on a 1/3 cost sharing basis to a maximum of $15,000.00 and,;
BE IT FURTHER RESOLVED THAT the Conservation District will be responsible to obtain all permits, landowner agreements and authorization prior to beginning the project.
Carried.

Councillor Eisner left the meeting at 12:00 pm.

13. W. Pacamaniuk – E. Rinsdorf
RESOLVED THAT the Council of the Rural Municipality of Minitonas does hereby agree to make the attached purchase from Capital I for V-Plows and Quick Attach conversion as per the attached quote;
BE IT FURTHER RESOLVED THAT the payment for the purchase, freight and conversion will be made in February 2014.
Carried.

14. W. Pacamaniuk – D. Klekta
RESOLVED THAT we do now adjourn at 12:40 pm to meet again for the next regular meeting of council on August 14th, 2013 at 8:00 am.
Carried.