Received: June 17, 2013

MINUTES OF THE REGULAR COUNCIL MEETING OF THE RURAL MUNICIPALITY OF MOUNTAIN HELD FRIDAY, NOVEMBER 23RD , 2012 IN THE R.M. OF MOUNTAIN COUNCIL CHAMBERS IN BIRCH RIVER, MANITOBA.
Members Present:

Reeve: Robert Hanson
Councillors:
1 – Debbie Soloway
2 – Stephen Nadolney
3 – Dane Guignion
4 – Nelson Rusk
5 – Wayne Stockford
6 – Bert Fedoriw

Councillor Nadolney joined the meeting via teleconference for Agenda no. 7.2.
Councillor Rusk left the meeting at 3:20 p.m.
CAO Robin Wiebe was present and acted as secretary.

1. Call to Order
The meeting was called to order at 10:02 A.M. by Reeve Robert Hanson, quorum being present.

2. Agenda/Minutes

2.1 Adoption of Agenda

BE IT RESOLVED THAT the Agenda for the November 23rd, 2012 Regular Meeting of Council be adopted as amended.
CARRIED.
For 6
Against 0

2.2 Adoption of Minutes

BE IT RESOLVED THAT the Minutes of the Regular Meeting held November 14th , 2012 be adopted as presented, all requirements having been complied with.
CARRIED.
For 6
Against 0

3. Matters Arising from Minutes

4. By-Laws & Policies
4.1 Draft Animal Control By-Law 06/12: Review
4.2 Road Maintenance Reserve Fund 07/12: First Reading

BE IT RESOLVED THAT By-Law #07/12, being a by-law to establish a Road Maintenance Reserve Fund, be introduced and given first reading.
CARRIED.
For 6
Against 0

4.3 Draft Snow Plow Account Policy Wards 1-2-3: Review
4.4 Birch River WTP Local Improvement Plan: Review

5. Financial
5.1 Account Payable

BE IT RESOLVED THAT Nelson Rusk be appointed Chairman of Finance for the Rural Municipality of Mountain for the November 23rd, 2012 regular meeting of Council.
CARRIED.
For 6
Against 0

BE IT RESOLVED THAT Cheque Nos. 20121313 to 20121361 amounting to $28,857.64 be approved for payment.
CARRIED.
For 6
Against 0

5.2 Sensus Interim Audit Report: Review
6. Ward Reports & Work Orders

BE IT RESOLVED THAT the Rural Municipality of Mountain approve work orders #74/12 to 75/12.
CARRIED.
For 6
Against 0

7. Delegations/Petitions
7.1 11:00 am Northern Neighbors – CIIF Application Funding Share

BE IT RESOLVED THAT the RM of Mountain hereby enter into an agreement with the Minister of Western Economic Diversification for a financial contribution under the Community Infrastructure Improvement Fund to repair the Northern Neighbors Recreation Centre Roof;

AND THAT the Reeve be authorized to sign on behalf of the municipality upon receipt of written confirmation from Northern Neighbors Senior Citizens of their financial support of the project.
CARRIED.
For 5
Against 1

7.2 1:00 pm Stephen Nadolney – Working Group Meeting November 19th, 2012
7.3 1:30 pm Trevor Joyal, MB Hydro – BiPole III Transmission Project: Final Route Adjustments

8. General Business
8.1 2012/2013 Snow Removal Tenders: Res. Nos. 380, 381 & 382/12
8.2 2012/2013 Road Maintenance Agreement: Res. No. 383/12
8.3 Muniware 2013 Support Agreement: Res. No. 384/12
8.4 Committee Appointments: Res. No. 385/12
8.5 Ward 3 Road Construction: Res. No. 386/12
8.6 PUB Public Hearing Birch River Utility: Res. No. 387/12
8.7 Fire Department Hydrant Rental Charges 2012: To Charge Departments
8.8 Utility Account Collections: Update
8.9 Insurable Properties acquired in Tax Sale: Price Fire Insurance
8.10 AMM Convention: Review

BE IT RESOLVED THAT the Snow Clearing Contract for Birch River for 2012/2013 be awarded as per Schedule ‘A’ attached.
CARRIED.
For 6
Against 0

BE IT RESOLVED THAT the Snow Clearing Contract for Mafeking for 2012/2013 be awarded as per Schedule ‘A’ attached.
CARRIED.
For 6
Against 0

BE IT RESOLVED THAT the Snow Clearing Contract for Bellsite for 2012/2013 be awarded as per Schedule ‘A’ attached.
CARRIED.
For 6
Against 0

BE IT RESOLVED THAT the Rural Municipality of Mountain hereby contract with David Livingston for Road Maintenance in Wards 1, 2, and 3 per contract attached hereto as Schedule ‘A’;

AND THAT the Reeve and Chief Administrative Officer be authorized to sign on behalf of the Municipality when maintenance deficiencies identified in inspection report are addressed.
CARRIED.
For 6
Against 0

BE IT RESOLVED THAT Council of the RM of Mountain hereby enter into an agreement with MuniWare for Support Services in 2013;

AND THAT the Chief Administrative Officer be authorized to sign on behalf of the Municipality.
CARRIED.
For 6
Against 0

BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby make Committee Appointments for 2012/2013 as per Schedule ‘A’ attached hereto.
CARRIED.
For 6
Against 0

BE IT RESOLVED THAT Gary Urbanowski and Ed Duncalfe be paid $750.00 each from Ward 3 Road Construction Reserve for the purchase of approximately 2 acres each on the south NE 3-33-20 with survey and easement to follow.
CARRIED.
For 6
Against 0

BE IT RESOLVED THAT Council of the Rural Municipality of Mountain request Public Utilities Board recovery of 2009, 2010, 2011 Birch River Utility deficits by rate rider over 5 years.
CARRIED.
For 6
Against 0

9. Other Communications

9.1 Fosters Angus – Road Allowance use: Follow Up Required
9.2 Director, Office of Drinking Water – Birch River Public Water System Compliance: Review
9.3 Burnside & Ferriss – Easements vs. Caveats
9.4 SVEMD Regular Meeting Minutes September 17th, 2012: Review
9.5 SV RISE Project Update November 8th, 2012: Review
9.6 LUD of Mafeking Regular Meeting Minutes November 22nd, 2012: Review

10. Adjournment

BE IT RESOLVED THAT the meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on December 12th, 2012.

The meeting adjourned at 4:13 p.m.
CARRIED.
For 5
Against 0