Regular Meeting of the members of Council of the Town of Minitonas, held in the Council Chambers, Minitonas, Manitoba this 5th day of June, 2013 A.D. at 7:00 p.m.
Present: Mayor Barkowski
Councillors: Robb, Bartel & Caruk
CAO: Carolyn Gordon
Delegations:
7:30 pm
B. Martin, Swan River Assessment Branch – re: Tax Impact, 2014 Assessment
8:00 pm
D. Bettesworth, Swan River RCMP – re: Local Vandalism
8:30 pm
G. Thiessen – PW Foreman – re: Town Public Works
1. J. Caruk – D. Bartel
RESOLVED THAT the Agenda be adopted as presented.
Carried.
2. W. Robb – S. Windsor
RESOLVED THAT the Minutes of the Regular Meetings of Council held on May 1st, 2013 & May 15th, 2013 and the minutes of the Special Service Plan Public Hearing & Budget Public Hearing held on May 1st, 2013 and the minutes of the Special Meetings held on May 6th, 2013 and May 9th, 2013 shall be adopted as circulated.
Carried.
3. W. Robb – D. Bartel
RESOLVED THAT the Public Works Report for the month of May, 2013 shall be accepted as submitted by the Town Foreman, a copy of which is attached hereto.
Carried.
4. J. Caruk – W. Robb
WHEREAS the Public Works Employee Overtime Reports have been received & reviewed by Council;
THEREFORE BE IT RESOLVED THAT all applicable overtime hours recorded for the month of May, 2013 shall be approved and paid out with the June 15th, 2013 payroll or booked for future use as indicated on the aforementioned reports, copies of which have been attached hereto.
Carried.
5. S. Windsor – W. Robb
RESOLVED THAT By-Law No. 3/2013, being a By-Law of the Town of Minitonas for the purpose of establishing Special Service Plan No. 1/2013 and a rate for those services for the years 2013-2018 inclusive, shall be read a third time this 5th day of June, 2013 A.D. signed by the Mayor, and signed and sealed by the Chief Administrative Officer.
Barkowski – yes
Caruk – yes
Robb – yes
Bartel – yes
Windsor – yes
Carried.
6. J. Caruk – W. Robb
RESOLVED THAT By-Law No. 1/2013, being a By-Law of the Town of Minitonas for the purpose of adopting a Financial Plan for the 2013 Fiscal Year, shall be read a second time this 5th day of June, 2013 A.D.
Carried.
7. J. Caruk – D. Bartel
RESOLVED THAT By-Law No. 1/2013, being a By-law of the Town of Minitonas for the purpose of adopting a Financial Plan for the 2013 Fiscal Year, shall be read a third time this 5th day of June, 2013 A.D. signed by the Mayor, and signed and sealed by the Chief Administrative Officer.
Barkowski – yes
Caruk – yes
Robb – yes
Bartel – yes
Windsor – yes
Carried.
8. J. Caruk – W. Robb
WHEREAS the Minitonas Town Council has reviewed the applications received for the second Summer Student Position under the Hometown Green Team Program;
THEREFORE BE IT RESOLVED THAT we do hereby agree to hire Chandler Waddell for the aforementioned position under the terms and conditions attached hereto.
Carried.
9. D. Bartel – W. Robb
RESOLVED THAT the 2012 Audit Report for the Swan Valley Recreation District shall be received.
Carried.
10. J. Caruk – D. Bartel
WHEREAS detailed septic disposal records must be maintained by septic haulers, and;
WHEREAS the Town of Minitonas has deemed it necessary to obtain copies of said records which are relevant to the Minitonas Lagoon, and have sent written notice to local septic providers of the requirement to submit said records, retroactive to January 1, 2013;
THEREFORE BE IT RESOLVED THAT we do hereby agree to amend the Town of Minitonas Water/Sewer Policy – Section WS10 as attached hereto, and;
BE IT FURTHER RESOLVED THAT notification of said policy change shall be reviewed by the Minitonas Lagoon Committee for inclusion in the new Joint Lagoon Operating Agreement between the Town of Minitonas and the RM of Minitonas.
Carried.
11. W. Robb – D. Bartel
WHEREAS the installation of community welcome signs and regional identification signs within the boundaries of the Swan Valley is an important project and benefits all communities and municipalities within the valley;
THEREFORE BE IT RESOLVED THAT we do hereby agree to send a letter of support for the application by Swan Valley RISE and the Swan Lake Watershed Conservation District to the 2013-2014 Partners for Growth Program.
Carried.
12. S. Windsor – W. Robb
WHEREAS council has reviewed and made changes to the policy and procedures regarding blocked sewer lines;
THEREFORE BE IT RESOLVED THAT the Town of Minitonas Policy – Section WS4 shall be updated as attached hereto.
Carried.
13. J. Caruk – D. Bartel
WHEREAS the attached letter was issued May 17th, 2013 regarding the submission of septic disposal records, and;
WHEREAS the municipality has not received said records by the deadline of May 31, 2013 and has not had any communication from the company in receipt of the letter;
THEREFORE BE IT RESOLVED THAT we do hereby agree to suspend the company’s septic disposal privileges at the Minitonas Lagoon effective June 15th, 2013 until such time as proper septic disposal information has been submitted to the Minitonas Municipal Office, and;
BE IT FURTHER RESOLVED THAT notification of this suspension shall be sent forward to the company and copied to the RM of Minitonas Council.
Carried.
14. S. Windsor – W. Robb
RESOLVED THAT the Minitonas Town Council does hereby agree to take action regarding the rental agreement of the property known as the Minitonas Marketplace under the terms and conditions of the 2012 Rental Agreement and authorize the issuance of a final notice by registered letter, with a deadline of June 15, 2013 by which the contents of the building must be removed and the keys for the premises returned to the municipality.
Carried.
15. J. Caruk – D. Bartel
WHEREAS, under the terms of By-Law No. 2/2007, the condition of the attached list of properties have become unsightly;
THEREFORE BE IT RESOLVED THAT, should the condition of the property not be corrected by June 15th, 2013 the Town Council shall provide authorization for the work to be completed and the associated costs of said work shall be billed to the property owner accordingly.
Carried.
16. J. Caruk – S. Windsor
RESOLVED THAT the transfer of funds from the municipality’s Machinery Reserve to the General Operating Account in the amount of $2350.91 shall be authorized by the Minitonas Town Council for the purchase of a bucket for the backhoe.
Carried.
17. W. Robb – S. Windsor
RESOLVED THAT we do now adjourn at 11:35 pm to meet again for the next regular meeting of Council to be held on the 19th day of June, 2013 A.D. at 7:00 pm.
Carried.