Regular Meeting of the members of Council of the Rural Municipality of Minitonas, held in Council Chambers, in Minitonas, Manitoba this 27th day of February, 2013 A.D. at 6:30 pm.



Present: Reeve McIntosh
Councillors: Pacamaniuk, Klekta, Eisner & Rinsdorf
CAO: Carolyn Gordon

Delegations:

Dean Yaremchuk – HMC Management re: Richardson & Wellness Centre

Additions to Agenda:

3.6 2012 Culvert Order
3.7 SVS & ATV Assoc. – Grant for Trail Repairs
4.4 Approve Delegations
4.5 Approve Vacation Request
5.3 Offal Disposal Update
6.2 MTS Allstream Presentation

1. W. Pacamaniuk – D. Klekta
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. E. Rinsdorf – C. Eisner
WHEREAS the attached quotes for repairs regarding the JD 200CLC Excavator have been reviewed by the RM of Minitonas Council;
THEREFORE BE IT RESOLVED THAT we do hereby approve said repairs by Brandt Tractor at the prices quoted and authorize the work to be completed as soon as possible in order to ensure the excavator is fully operational this spring.
Carried.

3. W. Pacamaniuk – D. Klekta
WHEREAS the RM of Minitonas Council passed Resolution No. 18, July 11, 2012 supporting a per capita levy of $2.48 for the Valley Lions Recycling Program in accordance with the preliminary cost projections, and;
WHEREAS the construction of the new recycling facility has been completed and a new cost estimate has been received, and;
WHEREAS the members of council feel this program is essential to ensuring that household waste is managed in a cost effective and environmentally responsible manner;
THEREFORE BE IT RESOLVED THAT the RM of Minitonas Council does hereby agree to fund their share of the costs to maintain the Swan Valley Recycling Program and approve an increase to the per capita levy of the revised amount of $3.55 per capita as indicated on the calculation sheet attached hereto.
Carried.

4. C. Eisner – E. Rinsdorf
RESOLVED THAT the purchase of a new computer and all applicable municipal programming from Munisoft in the amount of $1251.00 plus tax shall be approved as per the quote attached hereto.
Carried.

5. W. Pacamaniuk – E. Rinsdorf
WHEREAS the process of attracting immigrants and assisting them in settling into the Swan River Valley is important for economic development and growth;
THEREFORE BE IT RESOLVED THAT the Council for the RM of Minitonas does hereby agree to provide funding in the amount of $4663.00 for the 2013 and 2014 Fiscal Years, provided that all other Swan Valley Municipalities agree to participate with contributions as per the attached contribution chart, and;
BE IT FURTHER RESOLVED THAT a review of the program shall be requested prior to December 31, 2014 for consideration of municipal participation and funding in future years.
Carried.

6. D. Klekta- C. Eisner
RESOLVED THAT the 2013 Culvert Order has been reviewed by the RM of Minitonas Council and is hereby approved for submission to Armtec as per the list attached hereto.
Carried.

7. W. Pacamaniuk – E. Rinsdorf
WHEREAS the RM of Minitonas Council feels that the local snowmobile trails provide winter recreation and attract visitors to our area;
THEREFORE BE IT RESOLVED THAT we do hereby agree to make a grant of $1000.00 to the Swan Valley Snowmobile & ATV Association to assist in repairing the trails.
Carried.

Councillor Pacamaniuk declared a conflict of interest with regards to Agenda Item #5.1 and left the meeting at 7:30pm.

8. C. Eisner – D. Klekta
RESOLVED THAT the Council of the RM of Minitonas agrees to accept the tender for gravel submitted by Campbell Construction Inc. for the 2013 gravel season as per the copy attached hereto.
Carried.

Councillor Pacamaniuk returned to the meeting at 7:45 pm.

9. W. Pacamaniuk – D. Klekta
RESOLVED THAT the Council of the Rural Municipality of Minitonas approves the attendance of the Reeve and CAO at the Mayors, Reeves & CAO Meeting in Dauphin on March 22, 2013;
BE IT FURTHER RESOLVED THAT all applicable expenses shall be paid in accordance with the current RM of Minitonas Indemnity By-Law and the RM of Minitonas Policy Manual.
Carried.

10. E. Rinsdorf – C. Eisner
RESOLVED THAT the RM of Minitonas Council approves the attendance of the CAO and Public Works Supervisor at the Disaster Financial Assistance Seminar in Brandon on March 12, 2013;
BE IT FURTHER RESOLVED THAT all applicable expenses shall be paid in accordance with the current RM of Minitonas Indemnity By-Law and the RM of Minitonas Policy Manual.
Carried.

11. W. Pacamaniuk – E. Rinsdorf
RESOLVED THAT the RM of Minitonas Council approves the attendance of the Reeve, Council Members and CAO at the June District Meeting in McCreary on June 11, 2013;
BE IT FURTHER RESOLVED THAT all applicable expenses shall be paid in accordance with the current RM of Minitonas Indemnity By-Law and the RM of Minitonas Policy Manual.
Carried.

12. E. Rinsdorf – D. Klekta
RESOLVED THAT the RM of Minitonas Council does hereby approve the attendance of CAO, Carolyn Gordon and Assistant CAO, Kasey Chartrand at the Annual MMAA Convention in Brandon, MB on April 28, 2013 through to May 1, 2013 and;
BE IT FURTHER RESOLVED THAT all applicable expenses shall be paid in accordance with the current RM of Minitonas Indemnity By-Law and the RM of Minitonas Policy Manual.
Carried.

13. W. Pacamaniuk – C. Eisner
RESOLVED THAT the RM of Minitonas Council approves the attendance of the attached list of delegates to the Municipal Officials Seminar in Brandon on April 10th and 11th, 2013;
BE IT FURTHER RESOLVED THAT all applicable expenses shall be paid in accordance with the current RM of Minitonas Indemnity By-Law and the RM of Minitonas Policy Manual.
Carried.

14. E. Rinsdorf – C. Eisner
RESOLVED THAT the Council of the RM of Minitonas Council does hereby approve the Assistant CAO’s vacation request as attached hereto.
Carried.

15. D. Klekta – E. Rinsdorf
RESOLVED THAT the RM of Minitonas Council does hereby appoint Walter Pacamaniuk to represent the municipality at meetings of the Swan Valley Credit Union, and Michael McIntosh shall be appointed as the alternate representative, and;
BE IT FURTHER RESOLVED THAT the municipal representatives shall be authorized to attend the SVCU Annual General Meeting on April 22, 2013 and all applicable expenses shall be paid in accordance with the current RM of Minitonas Indemnity By-Law and the RM of Minitonas Policy Manual.
Carried.

16. W. Pacamaniuk – C. Eisner
RESOLVED THAT the RM of Minitonas Council does hereby agree to hold a meeting jointly with the Town of Minitonas on Wednesday, March 20th, 2013 at 7:00 pm to receive delegates from MTS Allstream Inc. regarding concerns with local wireless services.
Carried.

17. W. Pacamaniuk – C. Eisner
RESOLVED THAT the members of the Rural Municipality of Minitonas Council do hereby agree to go ‘In Camera’ as a Committee of the Whole in accordance with Subsection 152(3)(b)(ii) of The Municipal Act, and in respect to Agenda Item No. 7.1 regarding the presentation from HMC Management on the construction and operations of the Richardson Recreation and Wellness Centre.
Carried.

18. C. Eisner – E. Rinsdorf
RESOLVED THAT we do agree to return to reopen the meeting to the public in accordance with Subsection 152(4) of The Municipal Act.
Carried.

19. W. Pacamaniuk – D. Klekta
RESOLVED THAT we do now adjourn at 10:50 pm to meet again for the next regular meeting of council on March 13th, 2013 at 8:00 am.
Carried.