Regular Meeting of the members of Council of the Rural Municipality of Minitonas, held in Council Chambers, in Minitonas, Manitoba this 13th day of February, 2013 A.D. at 8:05 am.
Present: Councillors: Pacamaniuk, Klekta & Rinsdorf
CAO: Carolyn Gordon
Absent With Notice: Reeve McIntosh & Councillor Eisner
Additions to Agenda:
3.7 Pitney Bowes Contract Renewal
Additional Correspondence:
7.7 MB Infrastructure & Transportation re: Highway Traffic Board Hearing
1. E. Rinsdorf – D. Klekta
WHEREAS the Reeve & Deputy Reeve are absent from today’s meeting;
THEREFORE BE IT RESOLVED THAT Councillor Pacamaniuk shall be appointed as chair for today’s meeting.
Carried.
2. D. Klekta – E. Rinsdorf
RESOLVED THAT the agenda be adopted as presented.
Carried.
3. E. Rinsdorf – D. Klekta
RESOLVED THAT the minutes of the Regular Meeting of Council held on January 9th, 2013 shall be adopted as circulated.
Carried.
4. E. Rinsdorf – D. Klekta
RESOLVED THAT the Bank Reconciliation for the month ending December 31st, 2012 shall be adopted as presented.
Carried.
5. E. Rinsdorf – D. Klekta
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 7600 to 7681 inclusive, amounting to $107,878.37.
Carried.
6. D. Klekta- E. Rinsdorf
WHEREAS the RM of Minitonas Council has determined that several of their ratepayers participate in the local Farmers Market and feel that it is important to support the improvement of the Gathering Space Phase II Project;
THEREFORE BE IT RESOLVED THAT we do hereby agree to make a contribution of $250.00 for 2013.
Carried.
7. E. Rinsdorf – D. Klekta
WHEREAS the RM of Minitonas Council feels that it is very important to support local business and economic development;
THEREFORE BE IT RESOLVED THAT we do hereby agree to renew membership in the Swan Valley Chamber of Commerce for 2013, as well as a grant in the amount of $996.00 to assist with costs associated with the Thompson Trade Show.
Carried.
8. D. Klekta – E. Rinsdorf
WHEREAS the ability to communicate during an emergency is a critical piece of the municipality’s disaster management plan;
THEREFORE BE IT RESOLVED THAT we do hereby agree to contribute $125.33 toward training costs for certification of the Swan Valley Emergency Measures District’s Emergency Coordinator, and an annual membership fee of $40.00 to the Dauphin Amateur Radio Club.
Carried.
9. E. Rinsdorf – D. Klekta
RESOLVED THAT the Council of the Rural Municipality of Minitonas does hereby agree to spend up to $3500 for repairs and upgrades to the Geothermal Heating System at the North Shop.
Carried.
10. D. Klekta – E. Rinsdorf
RESOLVED THAT we do now adjourn the Regular Meeting of the RM of Minitonas Council at 10:00 am to commence with the Public Hearing regarding the Variation Application for the property known as Part of NE ¼ 26-36-26 WPM.
Carried.
11. E. Rinsdorf – D. Klekta
RESOLVED THAT we do now re-open the Regular Meeting of the RM of Minitonas Council at 10:15 am to continue with the regular business of council.
Carried.
12. E. Rinsdorf – D. Klekta
RESOLVED THAT the RM of Minitonas Council does hereby approve a 36 month contract with Pitney Bowes as per details attached hereto.
Carried.
13. D. Klekta – E. Rinsdorf
WHEREAS a Public Hearing was held on February 13th, 2013 in accordance with Section 169(1) of The Planning Act, with all requirements met for Public Notice, and;
WHEREAS the Provisions of Section 106(1)(b) have been met, and no objections have been received;
THEREFORE BE IT RESOLVED THAT the Council of the Rural Municipality of Minitonas does hereby grant the attached Variation Order for the property known as Part of NE ¼ 26-36-26 WPM in the Rural Municipality of Minitonas, and;
BE IT FURTHER RESOLVED THAT Variation Order No. 1/2013 will confirm the allowance of a 40 foot reduction in the Front-Yard Setback Distance from 125 feet to 85 feet and the continuation of the distance of 107 foot setback distance for an addition to the existing home with no specific terms or conditions.
Carried.
14. E. Rinsdorf – D. Klekta
WHEREAS the Development Officer for the Swan Valley Planning District has reviewed the application for subdivision of PT of SE ¼ 12-38-27 WPM (Steen) on behalf of the municipality and finds it to be in compliance with the Zoning By-Law for the RM of Minitonas;
AND WHEREAS the comments from any of the government departments or agencies in response to the above noted subdivision application have been reviewed by council;
THEREFORE BE IT RESOLVED THAT the Council of the Rural Municipality of Minitonas does hereby approve the subdivision of the aforementioned parcel of land as per the details submitted to the Municipality by Manitoba Local Government, Community Planning services dated January 18, 2013.
Carried.
15. E. Rinsdorf – D. Klekta
RESOLVED THAT the RM of Minitonas Council does hereby appoint Daryl Chartrand as the Safety Officer for the municipality;
BE IT FURTHER RESOLVED THAT HE SHALL BE APPROVED TO ATTEND March Safety Meetings as attached and all applicable expenses shall be covered in accordance with the current Indemnity By-Law and Policies.
Carried.
16. D. Klekta – E. Rinsdorf
RESOLVED THAT the RM of Minitonas Council has met with neighboring municipalities and attended a local Amalgamation Session, with the intention to further explore the process of amalgamation as requested by the Province of Manitoba;
BE IT FURTHER RESOLVED THAT the attached report be approved for submission to the Star & Times.
Carried.
17. E. Rinsdorf – D. Klekta
WHEREAS Lymphedema can lead to severe infection or loss of the use of limbs, and there is currently no drug or effective surgical treatment for Lymphedema, and;
WHEREAS research in all areas of Lymphedema has been notably limited, with no known cure;
THEREFORE BE IT RESOLVED THAT the Council of the Rural municipality of Minitonas does hereby proclaim March 6th of every year to be ‘Lymphedema Awareness Day’ in the municipality.
Carried.
18. D. Klekta – E. Rinsdorf
RESOLVED THAT we do now adjourn at 12:10 pm to meet again for the next Regular Meeting of Council on February 27th, 2013 at 6:30 pm.
Carried.