Regular Meeting of the members of Council of the Town of Minitonas, held in the Council Chambers, Minitonas, Manitoba this 20th day of March, 2013 A.D. at 7:00 p.m.

Present: Mayor Barkowski


Councillors: Robb, Bartel, Caruk & Windsor
CAO: Carolyn Gordon

Delegations:

7:00 pm Cliff McKay, Swan River RCMP re: 2012 Review & 2013 Plans
RM of Minitonas Council joined in the presentation.
8:30 pm Gary Thiessen re: Town Public Works Position

1. W. Robb – D. Bartel
RESOLVED THAT the Agenda be adopted as presented.
Carried.

2. J. Caruk – W. Robb
RESOLVED THAT the Bank Reconciliation and the Financial Statement for the period ending February 28th, 2013 shall be approved as presented.
Carried.

3. W. Robb – D. Bartel
RESOLVED THAT approval of payment be made for the List of Accounts numbered 5255 to 5288 inclusive, amounting to $509,886.65.
Carried.

4. J. Caruk – D. Bartel
RESOLVED THAT the Council of the Town of Minitonas does hereby accept receipt of the 2011 Audited Financial Statement for the Swan Valley Planning District.
Carried.

5. J. Caruk – W. Robb
RESOLVED THAT the quote for dust control received from Fort Distributors Ltd. shall be approved as attached hereto.
Carried.

6. W. Robb- D. Bartel
RESOLVED THAT the Minitonas Town Council does hereby approve the 2013 Budget for the Swan Valley Emergency Measures District as attached hereto.
Carried.

7. D. Bartel – J. Caruk
RESOLVED THAT the Organizational Meeting for the new Minitonas Town Hall Committee shall be set for Monday, April 15th, 2013 and letters of invitation shall be sent to all local community groups and organizations for their consideration.
Carried.

8. D. Bartel – J. Caruk
WHEREAS the Council of the Town of Minitonas has accepted the written notice of retirement from Public Works Foreman Merv Leslie effective April 30th, 2013;
THEREFORE BE IT RESOLVED THAT we do hereby agree to promote the Assistant Town Foreman, Gary Thiessen, to the position of Public Works Foreman under the attached terms and conditions effective May 1st, 2013, and;
BE IT FURTHER RESOLVED THAT the position of Assistant Public Works Foreman shall be advertised immediately, with a deadline for applications to be set at noon on Wednesday, April 3rd, 2013.
Carried.

9. W. Robb – D. Bartel
RESOLVED THAT the Minitonas Town Council does hereby agree to purchase a Rear Clean Up Bucket for the Backhoe from SMS Equipment for a cost of $3360 plus taxes and shipping, and;
BE IT FURTHER RESOLVED THAT the funds shall be withdrawn from the municipality’s Equipment Replacement Reserve.
Carried.

10. D. Bartel – W. Robb
WHEREAS the Minitonas Library Committee was created primarily for the purpose of planning and fundraising for the renovations to the building that is now the Minitonas Library;
AND WHEREAS the final phase of the renovations was completed in 2010, and the committee has not met for several years;
THEREFORE BE IT RESOLVED THAT the Minitonas Library Committee shall hereby be dissolved, a letter of thanks provided to each committee member, and a plaque displayed in the Minitonas Library commemorating the efforts of the committee members.
Carried.

11. J. Caruk – W. Robb
WHEREAS the attached offer to purchase was received by the Town of Minitonas, and;
WHEREAS the municipality intends to sell the property known as Lot 30, Plan 3131;
THEREFORE BE IT RESOLVED THAT the Minitonas Town Council does hereby approve the sale of the aforementioned lot under the terms and conditions attached hereto as Schedule ‘A’.
Carried.

12. S. Windsor – D. Bartel
WHEREAS the Minitonas Town Council has made a review of the Water/Sewer Connections being held in an Accounts Receivable for the municipality, and;
WHEREAS it has been determined that there are properties listed that will not be developed or have been previously developed and the funds will therefore not be collected in future years;
THEREFORE BE IT RESOLVED THAT we do hereby intend to write off these accounts in the Utility Operating Budget for 2013 as indicated on the attached list.
Carried.

13. W. Robb – S. Windsor
WHEREAS the Minitonas Town Council has established an award to recognize special volunteer efforts in the Town of Minitonas;
THEREFORE BE IT RESOLVED THAT the Council shall make available applications for nominations for the ‘Town of Minitonas Volunteer Award’ beginning April 1st, 2013;
BE IT FURTHER RESOLVED THAT the deadline for submission shall be set at June 14th, 2013 and shall be presented at the July 1st ‘Canada Day’ Pancake Breakfast.
Carried.

14. D. Bartel – J. Caruk
WHEREAS the Town Council has received notice that the delegation from MTS Allstream Inc. was not able to attend this evening’s meeting, and;
WHEREAS the state of local wireless service is an important issue for our municipality;
THEREFORE BE IT RESOLVED THAT we do hereby agree to receive a delegation from representatives of MTS Allstream Inc. on April 3rd, 2013 at 7:00 pm and invite the Council of the RM of Minitonas to join the Town Council for the presentation.
Carried.

15. S. Windsor – W. Robb
WHEREAS the Council of the Town of Minitonas has reviewed and is in agreement with the contents of the proposed Code of Conduct for Council as presented by the CAO;
THEREFORE BE IT RESOLVED THAT we do hereby agree to adopt the attached ‘Town of Minitonas-Council Code of Conduct’;
BE IT FURTHER RESOLVED THAT the aforementioned document shall be presented to each member of council to be signed and held on file at the Municipal Office.
Carried.

16. S. Windsor – D. Bartel
RESOLVED THAT the RCMP Report for 2013-2014 presented by Detachment Commander, Clifford McKay to the Minitonas Town Council shall be approved as submitted, and;
BE IT FURTHER RESOLVED THAT the Mayor and CAO shall be authorized to sign the Acknowledgement of Consultation on behalf of the municipality.
Carried.

17. W. Robb – S. Windsor
RESOLVED THAT we do now adjourn at 10:30pm to meet again for the next regular meeting of Council to be held on the 3rd day of April, 2013 AD at 7:00 pm.
Carried.