MINUTES OF THE REGULAR COUNCIL MEETING OF THE RURAL MUNICIPALITY OF MOUNTAIN HELD MONDAY, DECEMBER 31ST , 2012 IN THE R.M. OF MOUNTAIN COUNCIL CHAMBERS IN BIRCH RIVER, MANITOBA.
Members Present:

Reeve: Robert Hanson
Councillors:
1 – Debbie Soloway
2 – Stephen Nadolney
3 – Dane Guignion
4 – Nelson Rusk
5 – Wayne Stockford
6 – Bert Fedoriw

CAO Robin Wiebe was present and acted as secretary.

1. Call to Order
The meeting was called to order at 10:00 A.M. by Reeve Robert Hanson, quorum being present.

2. Agenda/Minutes
2.1 Adoption of Agenda
BE IT RESOLVED THAT the Agenda for the December 31st, 2012 Regular Meeting of Council be adopted as presented.
CARRIED.
For 7
Against 0

2.2 Adoption of Minutes
BE IT RESOLVED THAT the Minutes of the Regular Meeting held December 12th, 2012 be adopted as presented, all requirements having been complied with.
CARRIED.
For 7
Against 0

3. Matters Arising from Minutes

4. By-Laws & Policies

4.1 Road Maintenance Reserve Fund 07/12 – Third Reading
BE IT RESOLVED THAT By-Law #07-12, being a by-law to establish a Road Maintenance Reserve Fund, be given third and final reading; passed, signed and sealed.
Hanson – For
Soloway – For
Nadolney – For
Guignion – For
Rusk – For
Stockford – For
Fedoriw – For
CARRIED.

BE IT RESOLVED THAT the Rural Municipality of Mountain authorize staff to transfer the sum of $93,155.00 to the Road Reserve Account with the provision that the amount must be reduced as necessary to prevent over-expenditure in Road Maintenance Account.
CARRIED.
For 7
Against 0

BE IT RESOLVED THAT the Rural Municipality of Mountain authorize staff to transfer the sum of $103,000.00 to the General Reserve Account with the provision that the amount must be reduced as necessary to prevent the municipality incurring a General Operating Fund deficit in 2012.
CARRIED.
For 7
Against 0

BE IT RESOLVED THAT Council of the Rural Municipality of Mountain authorize staff to transfer the sum of $25,000.00 to the Bridge Reserve Account.
CARRIED.
For 7
Against 0

4.2 LUD Birch River Water & Sewer Rates 08/12 – Third Reading
BE IT RESOLVED THAT By-Law #08-12, being a by-law to amend By-Law 01-12 providing for water and sewer rates in the LUD of Birch River, be given third and final reading; passed, signed and sealed.
Hanson – For
Solowa – For
Nadolney – For
Guignion – For
Rusk – For
Stockford – For
Fedoriw – For
CARRIED.

4.3 Municipal Act Amendments
BE IT RESOLVED THAT the Municipal Tendering and Procurement Policy, attached hereto as Schedule ‘A’, be adopted as presented.
CARRIED.
For 7
Against 0

BE IT RESOLVED THAT the Municipal Private Works Policy, attached hereto as Schedule ‘A’, be adopted as presented.
CARRIED.
For 7
Against 0

4.4 Birch River WTP Local Improvement Plan: Review

5. Financial

5.1 Account Payable
Councillor Soloway declared an interest and left the meeting for Res. No. 417/12.

BE IT RESOLVED THAT Cheque Nos. 20121472 to 20121541 be approved for payment in the amount of $45,387.97, including $3,982.37 for Councillor Indemnities, as authorized by By-Law 10/11.
CARRIED.
For 6
Against 0

Councillor Soloway returned to the meeting.

5.2 Accounts Receivable: Review year-end Collections

5.3 Interim Budget
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby adopt the following 2013 Interim Operating Budget as per Section 163 of the Municipal Act to allow for expenditures:

GENERAL OPERATING
General Government 175,000.00
Protective 19,000.00
Transportation 80,000.00
Environmental Health 27,000.00
Public Health and Welfare 10,000.00
Economic Development 9,000.00
Recreation & Culture 10,000.00
Fiscal 25,000.00
Total: 355,000.00

UTILITY OPERATING
BIRCH RIVER
Operating 25,000.00
Capital NIL

MAFEKING
Operating 25,000.00
Capital NIL
CARRIED.
For 7
Against 0

6. Ward Reports & Work Orders
BE IT RESOLVED THAT the Rural Municipality of Mountain approve work order #78/12.
CARRIED.
For 7
Against 0

7. Delegations/Petitions

8. General Business
8.1 Service Contracts: Res. Nos. 420, 421, 422 & 423/12
8.2 2013 Memberships: Res. Nos. 424, 425 & 426/12
8.3 Mafeking Fire Chief: Review
8.4 Road Maintenance, Snow Plow Accounts: Review
8.5 Northern Neighbors Community Centre: Res. Nos. 427 & 428/12
8.6 Personnel: Review

WHEREAS Section 152(3) of The Municipal Act authorizes Council to close a meeting to the public to discuss certain matters;

AND WHEREAS Section 15.13 of By-Law #01-11, The Procedures By-Law of The Rural Municipality of Mountain, instructs a member to:
“…keep in confidence a matter that is discussed at a meeting closed to the public under subsection 152(3) of The Act until the matter is discussed at a council meeting conducted in public.”

BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss personnel.
CARRIED.
For 7
Against 0

BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.
For 7
Against 0

BE IT RESOLVED THAT Council of the Rural Municipality of Mountain terminate the Employment Agreement of the Animal Control Officer effective immediately.
CARRIED.
For 4
Against 3

BE IT RESOLVED THAT the Rural Municipality of Mountain hereby contract Louis Delaurier for Building Inspection Services for 2013 as per the contract attached hereto as Schedule ‘A’.
CARRIED.
For 7
Against 0

BE IT RESOLVED THAT the 2013 Retainer Fee be paid to Burnside & Ferriss Law Firm.
CARRIED.
For 7
Against 0

BE IT RESOLVED THAT the 2013 Manitoba Municipal Administrator’s Association membership fees for the CAO and Finance Officer be authorized for payment.
CARRIED.
For 7
Against 0

BE IT RESOLVED THAT the following 2013 membership fees and budget requirements be authorized for payment:
Ethelbert Vet Services $1689.03
Manitoba Good Roads Association $150.00
Manitoba Crime Stoppers $110.40
Parkland Tourism $365.00
Manitoba Municipal Admin Assoc. $370.00
Federation of Canadian Municipalities $273.05
Hudson Bay Route Association $300.00
CARRIED.
For 7
Against 0

WHEREAS Section 152(3) of The Municipal Act authorized Council to close a meeting to the public to discuss certain matters;
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss contract negotiations.
CARRIED.
For 7
Against 0

BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.
For 7
Against 0

9. Other Communications

9.1 Honourable Ron Lemieux, Minister of Local Government – Amalgamation: Review
9.2 Honourable Denis Lebel, Minister of Transport, Infrastructure & Communities: Review
9.3 Burnside & Ferriss – Easements: Review
9.4 Dan Soprovich, Lands Manager – WSFN MDSA: Review
9.5 Tyson Gillis, Crown Lands MAFRI – Animal Control: Review
9.6 MB Hydro – Request for Access: Granted
9.7 Taxation of Infrastructure: Review
9.8 LUD of Pine River Regular Meeting Minutes December 14th, 2012: Review

10. Adjournment
BE IT RESOLVED THAT the meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on January 9th, 2013.
The meeting adjourned at 1:40 p.m.
CARRIED.
For 7
Against 0