The Rural Municipality of Mountain
MINUTES OF THE REGULAR COUNCIL MEETING OF THE RURAL MUNICIPALITY OF MOUNTAIN HELD WEDNESDAY, DECEMBER 12TH , 2012 IN THE R.M. OF MOUNTAIN COUNCIL CHAMBERS IN BIRCH RIVER, MANITOBA.
Members Present:
Reeve: Robert Hanson
Councillors: 1 – Debbie Soloway
2 – Stephen Nadolney
3 – Dane Guignion
4 – Nelson Rusk
5 – Wayne Stockford
6 – Bert Fedoriw
Councillor Rusk left the meeting at 2:20 p.m.
CAO Robin Wiebe was present and acted as secretary.
1. Call to Order
The meeting was called to order at 10:04 A.M. by Reeve Robert Hanson, quorum being present.
2. Agenda/Minutes
2.1 Adoption of Agenda
BE IT RESOLVED THAT the Agenda for the December 12th, 2012 Regular Meeting of Council be adopted as presented.
CARRIED.
For 7 Against 0
2.2 Adoption of Minutes
BE IT RESOLVED THAT the Minutes of the Regular Meeting held November 23rd, 2012 be adopted as presented, all requirements having been complied with.
CARRIED.
For 7 Against 0
3. Matters Arising from Minutes
4. By-Laws & Policies
4.1 Road Maintenance Reserve Fund 07/12 – Second Reading
BE IT RESOLVED THAT By-Law #07-12, being a by-law to establish a Road Maintenance Reserve Fund, be given second reading.
CARRIED.
For 7 Against 0
4.2 LUD Birch River Water & Sewer Rates 08/12 – First & Second Reading
BE IT RESOLVED THAT By-Law #08-12, being a by-law to amend By-Law 01-12 providing for water and sewer rates in the LUD of Birch River, be introduced and given first reading.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT By-Law #08-12, being a by-law to amend By-Law 01-12 providing for water and sewer rates in the LUD of Birch River, be given second reading.
CARRIED.
For 7 Against 0
4.3 Municipal Act Amendments
BE IT RESOLVED THAT the Council Members Code of Conduct, attached hereto as Schedule ‘A’, be adopted as presented.
CARRIED.
For 5 Against 2
4.4 Birch River & Mafeking WTP Local Improvement Plan: Review Serviceable Properties & Taxation basis
5. Financial
5.1 Account Payable
BE IT RESOLVED THAT Cheque Nos. 20121362 to 201211471 be approved for payment in the amount of $199,609.82, including $6,981.81 for Councillors Indemnities, as authorized by By-Law 10/11.
CARRIED.
For 7 Against 0
5.2 Fire Department Financial Statements: Review Mafeking Request
5.3 Financial Statement at November 30th, 2012
BE IT RESOLVED THAT the Financial Statement for the month ending November 30th, 2012 be accepted as presented.
CARRIED.
For 7 Against 0
5.4 Sensus Controlled Entities Financial Statements: Review
6. Ward Reports & Work Orders
BE IT RESOLVED THAT the Rural Municipality of Mountain approve work orders #76/12 to 77/12.
CARRIED.
For 7 Against 0
7. Delegations/Petitions
8. General Business
8.1 AMM Convention: Review Minister meeting
8.2 Committee Appointments: Res. No. 398/12
8.3 TAXervice – 2013 Tax Sale: Res. No. 399/12
8.4 MTS ROW Application: Res. No. 400/12
8.5 Road Maintenance, Snow Plow Accounts: Update, Review
8.6 Northern Neighbors Community Centre: Res. Nos. 401 & 402/12
8.7 WSFN TLE Meeting December 7th, 2012: Request MDSA
8.8 Personnel/Contractors: Res. Nos. 403, 404 & 405/12
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby make Committee Appointments for 2012/2013 as per Schedule ‘A’ attached hereto.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT Council of the RM of Mountain hereby enter into an agreement with TAXervice to conduct the 2013 Municipal Tax Sale;
AND THAT the Chief Administrative Officer be authorized to sign on behalf of the municipality.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby approve the Municipal Right of Way Application Plan #9094901 MTS dated December 3rd, 2012;
AND THAT the Chief Administrative Officer is hereby authorized to sign on behalf of the Rural Municipality of Mountain.
CARRIED.
For 7 Against 0
WHEREAS Section 152(3) of The Municipal Act authorizes Council to close a meeting to the public to discuss certain matters;
AND WHEREAS Section 15.13 of By-Law #01/11, The Procedures By-Law of The Rural Municipality of Mountain, instructs a member to;
“…keep in confidence a matter that is discussed at a meeting closed to the public under subsection 152(3) of The Act until the matter is discussed at a council meeting conducted in public.”
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss contract negotiations.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of Council of the Rural Municipality of Mountain be re-opened to the public.
CARRIED.
For 6 Against 0
BE IT RESOLVED THAT the Employee on Leave be paid unused vacation time to December 31st, 2012 as per Schedule ‘A’ attached hereto.
CARRIED.
For 6 Against 0
BE IT RESOLVED THAT the CAO be paid unused banked time to November 30th, 2012 as per Schedule ‘A’ attached hereto.
CARRIED.
For 6 Against 0
BE IT RESOLVED THAT 2013 salaries be adjusted 2% to reflect the inflation control target.
CARRIED.
For 7 Against 0
9. Other Communications
9.1 Burnside & Ferriss – Easements: Advise deadline
9.2 Bill Sigurdson – Renovation: Waiting on materials order
9.3 MB Conservation – Problem Beaver Management Program: Update
9.4 Brad Carefoot, Parkland EIA Program Manager – Utility Accounts: Review
9.5 Boychuk – Request for Assistance: Review, Respond
9.6 Birch River School – Christmas Concert: Res. NO. 406/12
9.7 Mafeking LUD Regular Meeting Minutes December 2nd, 2012: Review
9.8 Animal Control Report November 2012: Review
9.9 RCMP Report November 2012: Review
BE IT RESOLVED THAT the Rural Municipality of Mountain approve the request for contribution towards Christmas Concert ($50.00 candy bags) from Birch River School.
CARRIED.
For 4 Against 2
10. Adjournment
BE IT RESOLVED THAT the meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on December 31st, 2012.
The meeting adjourned at 4:55 p.m.
CARRIED.
For 7 Against 0