Minutes of the Regular Meeting of the Council of the Rural Municipality of Swan River, held in the Council Chamber at 216 Main Street West, Swan River, Manitoba on Thursday, December 20, 2012 at 12:00 p.m.
Present: Reeve Lorne Henkelman
Councillors: Glen Foster, Don Machan, Alex Haluschak
Earl Hrappstead, Brian Burick,
Absent: Terry Neely
EARL HRAPPSTEAD
ALEX HALUSCHAK
RESOLVED that the Minutes the Regular Meeting of Council held Tuesday, December 11, 2012 adopted as received.
Carried:
ALEX HALUSCHAK
EARL HRAPPSTEAD
RESOLVED that the Agenda of the Regular Council Meeting, held on Thursday, December 20, 2012 be adopted as received
Carried:
EARL HRAPPSTEAD
GLEN FOSTER
RESOLVED that the Financial Statement to December 15, 2012 be accepted as received.
Carried:
EARL HRAPPSTEAD
GLEN FOSTER
RESOLVED that Rural Municipality of Swan River Tendering and Procurement Policy, as reviewed by council, be approved.
Carried:
GLEN FOSTER
EARL HRAPPSTEAD
RESOLVED that the Rural Municipality of Swan River Private Works Policy, as reviewed by council, be approved.
Carried:
ALEX HALUSCHAK
DON MACHAN
RESOLVED that the R.M. of Swan River General Policies for 2013 as adopted by Resolution No. 7, December 11, 2012 be amended as follows:
Section 10 – Item (c) R.M. Gravel Pits
That pit run gravel only may be purchased from the Municipality by prior consent and supervision of the Municipal Foreman (or by Council as a whole if the Foreman is unavailable for an extended time) at a rate of $2.23 per yard.
Carried:
GLEN FOSTER
ALEX HALUSCHAK
RESOLVED that the Rural Municipality of Swan River purchase a 1-S20-F1 Exhaust Fan with louvers from Riddell’s Plumbing & Heating for a cost of $455.00 plus tax.
Carried:
Previously Tabled Resolution
TERRY NEELY
BRIAN BURICK
RESOLVED that the 2012 holdback on crushing for the 2013 season be paid to Cook Bros. Cartage Ltd. in the amount of $8,702.00 less 700 yards for estimated shortages at the Pierrepont Pit.
Carried:
BRIAN BURICK
GLEN FOSTER
RESOLVED that transfer be made to the Gas Tax Reserve in the amount of $151,948.16 as per the 2012 Financial Plan.
Carried:
EARL HRAPPSTEAD
BRIAN BURICK
RESOLVED that transfer be made to the General Operating Fund from the Gas Tax Reserve Fund for the Haul Road Infrastructure Project, in the amount of $82,624.57 as per the 2012 Financial Plan.
Carried:
BRIAN BURICK
ALEX HALUSCHAK
WHEREAS the Rural Municipality of Swan River has a stockpile of 2,462 yards of crushed gravel located at Goat Hill Pit on Pt. SE 16-38-28W;
AND WHEREAS it has been determined that the gravel in this stockpile is surplus to the needs and specific requirements of the municipality;
NOW THEREFORE BE IT RESOLVED that 2,462 yards of crushed gravel from the Goat Hill Pit shall be offered for sale at a rate of $4.49 per yard, plus the Aggregate Transportation Levy if hauled on any R.M. of Swan River roads, on a first come first serve basis; this one time only
Carried:
DON MACHAN
GLEN FOSTER
WHEREAS quotes have been received for work to convert the V-Plow quick attachments on two R.M. graders as follows:
Bob Hamelin $3,500.00 each
Grazier Custom Manufacturing Ltd. $2,450.00 each
THEREFORE BE IT RESOLVED that the quote from Grazier Custom Manufacturing Ltd. in the amount of $2,450.00 each (not including hooks) be accepted and added to the 2013 Financial Plan.
Carried:
EARL HRAPPSTEAD
DON MACHAN
RESOLVED that the accounts as follows be approved for payment:
General Cheque #8161 to #8193 for a total of $122,167.06; and
Payroll Cheque #4763 to #4771 for a total of $9,724.10.
Carried:
DON MACHAN
EARL HRAPPSTEAD
RESOLVED that pursuant to Section 152(3) of the Municipal Act, this meeting go into camera and close the meeting to the public to “discuss legal and personnel matters”.
Carried:
GLEN FOSTER
DON MACHAN
RESOLVED that pursuant to Section 152(4) of the Municipal Act, this meeting be re-opened to the public.
Carried:
DON MACHAN
EARL HRAPPSTEAD
RESOLVED that this meeting now adjourn.
Carried: