Completion of the November 21st, 2012 Regular Meeting of the members of Council of the Town of Minitonas, held in the Council Chambers, Minitonas, Manitoba this 28th day of November, 2012 A.D. at 7:00 p.m.

Present: Mayor Barkowski
Councillors: Robb, Bartel, Caruk & Windsor
CAO: Carolyn Gordon

Delegations:

Gary Thiessen & Lonnie Armistead (in person) & Arnie Pederson (by phone) re: Snow Removal

1. W. Robb – S. Windsor
RESOLVED THAT the Agenda be revised to include the consideration of temporary funding for the payment of the first portion of the Lagoon Expansion Project.
Carried.

2. W. Robb – J. Caruk
WHEREAS the Minitonas Town Council has determined that it is necessary to develop a better policy regarding the removal of snow from streets, lanes and sidewalks within town limits;
RESOLVED THAT we do hereby agree to contract Lonnie Armistead Services to remove snow as per the terms and conditions of the attached agreement.
Carried.

3. S. Windsor – D. Bartel
RESOLVED THAT the Minitonas Town Policy regarding Snow Removal – Section ‘PW’ Public Works shall be revised as per the edits highlighted on the copy attached hereto.
Carried.

4. D. Bartel – W. Robb
RESOLVED THAT the Minitonas Town Policy regarding Town Owned Property-Section ‘P’ shall be revised as per the edits highlighted on the copy attached hereto.
Carried.

5. J. Caruk – S. Windsor
RESOLVED THAT By-Law No. 6/2012, being a by-law of the Town of Minitonas for the purpose of establishing Indemnities for Members of Council and the Committees thereof, shall be introduced and read a first time this 28th day of November, 2012 A.D.
Carried.

6. J. Caruk – D. Bartel
WHEREAS the Minitonas Town Council has reviewed and updated the municipality’s purchasing guidelines and created a ‘Procurement Policy’;
THEREFORE BE IT RESOLVED THAT we do hereby agree to amend the Town of Minitonas Policy-‘A’ Administrative as highlighted in yellow on the copy attached hereto.
Carried.

7. S. Windsor – D. Bartel
WHEREAS the Minitonas Town Council has applied for funding under the CIIF Program and wishes to revise said application as a 2 Component Plan;
THEREFORE BE IT RESOLVED THAT we do hereby agree to send written notice of said revision and request that only Component No. 1 be covered under the current application with the amount being requested to be revised accordingly;
BE IT FURTHER RESOLVED THAT the CAO is hereby authorized to apply for funding of Component No. 2 under the Hometown Manitoba Program.
Carried.

8. W. Robb – S. Windsor
WHEREAS the Minitonas Age Friendly Committee has approached the Town Council with a proposal to hold a monthly ‘Coffee House’ to provide local entertainment and also as a fundraiser for the Minitonas Community Hall Enhancement Project;
THEREFORE BE IT RESOLVED THAT we do hereby agree to provide the hall ‘Free of Charge’ for said events;
BE IT FURTHER RESOLVED THAT the CAO is hereby authorized to open a new ‘Minitonas Hall Reserve/Savings Account at the Swan Valley Credit Union under the current signing authorities and place all funds collected through donations or fundraising for the Minitonas Community Hall Enhancement Project into this new Reserve Account.
Carried.

9. J. Caruk – D. Bartel
RESOLVED THAT By-Law No. 5/2012, being a by-law of the Town of Minitonas for the purpose of establishing a Minitonas Hall Reserve Fund, shall be introduced and read a first time this 28th day of November, 2012 A.D.
Carried.

10. S. Windsor – W. Robb
RESOLVED THAT By-Law No. 5/2012, being a by-law of the Town of Minitonas to establish a Minitonas Hall Reserve Fund, shall be read a second time this 28th day of November, 2012 A.D.
Carried.

11. W. Robb – S. Windsor
WHEREAS the Minitonas Town Council has borrowing approved for the Minitonas Lagoon Project under By-Law No. 3/2010;
AND WHEREAS there is a need to a arrange temporary financing for payment of a significant portion of the project in order to fulfill the requirements of the Manitoba Rural Infrastructure Fund under the current agreement for the project;
THEREFORE BE IT RESOLVED THAT we do hereby agree to apply to the Swan Valley Credit Union for a temporary increase of $350,000 to the existing line of credit until such time as the funding has been paid through MRIF Program, the project has been completed and the full amount of debenture funding has been determined.
Carried.

12. W. Robb – J. Caruk
RESOLVED THAT we do now adjourn at 10:30 pm to meet again for the next regular meeting of Council to be held on the 5th day of December, 2012 A.D. at 7:00 pm.
Carried.