MINUTES OF THE REGULAR COUNCIL MEETING OF THE RURAL MUNICIPALITY OF MOUNTAIN HELD WEDNESDAY, NOVEMBER 14TH , 2012 IN THE R.M. OF MOUNTAIN COUNCIL CHAMBERS IN BIRCH RIVER, MANITOBA.
Members Present:
Reeve: Robert Hanson
Councillors:
1 – Debbie Soloway
2 – Stephen Nadolney
3 – Dane Guignion
4 – Nelson Rusk
5 – Wayne Stockford
6 – Bert Fedoriw
Councillor Rusk left the meeting at 3:40 p.m.
CAO Robin Wiebe was present and acted as secretary.
1. Call to Order
The meeting was called to order at 10:04 A.M. by Reeve Robert Hanson, quorum being present.
2. Agenda/Minutes
2.1 Adoption of Agenda
BE IT RESOLVED THAT the Agenda for the November 14th, 2012 Regular Meeting of Council be adopted as amended.
CARRIED.
For 7 Against 0
2.2 Adoption of Minutes
BE IT RESOLVED THAT the Minutes of the Regular Meeting held October 24th, 2012 be adopted as presented, all requirements having been complied with.
CARRIED.
For 7 Against 0
3. Matters Arising from Minutes
4. By-Laws & Policies
4.1 Recreation By-Law No. 05/12: Notify Commissions
BE IT RESOLVED THAT By-Law #05/12, being a by-law regarding Public Recreation Commissions in the RM of Mountain, be given third and final reading; passed, signed and sealed.
Hanson – For
Soloway – For
Nadolney – For
Guignion – For
Rusk – For
Stockford – For
Fedoriw – For
CARRIED.
4.2 Draft Animal Control By-Law 06/12: Review
5. Financial
5.1 Mafeking Fire Department 2011 Equipment Purchase
BE IT RESOLVED THAT the RM of Mountain accept the December 2011 Invoice #IN62830 from Rocky Mountain Phoenix for Mafeking Fire Department equipment.
CARRIED.
For 7 Against 0
5.2 Accounts Payable
BE IT RESOLVED THAT Cheque Nos. 20121240 to 20121312 be approved for payment in the amount of $466,820.37, including $4,730.49 for Councillor Indemnities, as authorized by By-Law 10/11.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby cancel lost Cheque #20120659 to Emerson Contracting for $1,150.80 and reissue.
CARRIED.
For 7 Against 0
5.3 Financial Statement October 31st, 2012
BE IT RESOLVED THAT the Financial Statement for the month ending October 31, 2012 be accepted as presented.
CARRIED.
For 7 Against 0
5.4 2009, 2011, 2012 Tax Sale Properties
WHEREAS Section 380(4) of The Municipal Act provides in part:
Application of surplus proceeds
A municipality may apply the excess proceeds of a tax sale to its general revenue to the extent that they are not required by a court order under Clause (1)(b) to be paid out;
AND WHEREAS no such court order has been received;
THEREFORE BE IT RESOLVED THAT the RM of Mountain reclassify excess proceeds from the 2009 tax sale to general revenue.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT the RM of Mountain write down the tax arrears, penalties, and costs to $200.00 on properties acquired by the RM in the 2011 tax sale.
CARRIED.
For 6 Against 1
BE IT RESOLVED THAT the RM of Mountain offer for sale by tender properties acquired by it in the 2012 tax sale;
AND FURTHER BE IT RESOLVED THAT the municipality shall hold a reserve bid on each property equal to the reserve bid in the 2012 tax sale, and Council will review the reserve bid amount in one year’s time.
CARRIED.
For 7 Against 0
5.5 Birch River Water Treatment Plant
WHEREAS Manitoba Water Services Board (WSB) has recommended Greensand Pressure Filtration for the removal of arsenic and for primary disinfection of the source water at Birch River Water Treatment Plant;
AND WHEREAS this treatment method addresses Council’s concerns regarding effectiveness to remove Arsenic III, project capital costs, maintenance costs and skills, volume and destination of discharge water;
AND WHEREAS Manitoba WSB has committed to cost share this project on a 50/50 basis with the municipality in 2013;
BE IT RESOLVED THAT the RM of Mountain request Manitoba WSB to proceed with Design and Tender Specifications and Plans to construct a new water treatment plant in Birch River as presented to Council October 24th, 2012, and that WSB consider the municipality’s requests as outlined in our correspondence dated November 2nd, 2012;
-To reconsider required storage reservoir capacity; and
-To consider the recommendation of the Office of Drinking Water respecting the addition of a retention tank during the treatment process and design;
AND FURTHER BE IT RESOLVED THAT the Municipality proceed with a borrowing by-law to secure our 50% funding share of the project.
CARRIED.
For 7 Against 0
6. Ward Reports & Work Orders
BE IT RESOLVED THAT the Rural Municipality of Mountain approve work orders #72/12 to 73/12.
CARRIED.
For 7 Against 0
7. Delegations/Petitions
7.1 10:15 Stirling Enterprises Ltd. – Demolition Permits
8. General Business
8.1 Annual Performance Reviews: Res. Nos. 358 & 359/12
8.2 Appoint Noxious Weeds Inspector: Res. No. 360/12
8.3 Working Group Meeting Attendance: Res. No. 361/12
8.4 Tender – Motors at Mafeking WDG: Res. No. 362/12
8.5 Property Tender – Lot 7 Plan 1015: Res. No. 363/12
8.6 RM Office Renovation: Require Painting Contractor
8.7 Road Maintenance Tender/Snow Plow Accounts: Draft Policy
8.8 Committee Appointments: Res. Nos. 364, 365, 366, 367, 368 & 369
8.9 PUB Public Hearing Birch River Utility: Review/Prepare
8.10 AMM Convention November 26-29th, 2012: Update
8.11 Request Road Construction: Res. No. 370/12
8.12 North Mountain Handi-Van: Request for Services Beyond Boundaries: Declined
WHEREAS Section 152(3) of The Municipal Act authorizes Council to close a meeting to the public to discuss certain matters;
AND WHEREAS Section 15.13 of By-Law #01/11, The Procedures By-Law of The Rural Municipality of Mountain, instructs a member to;
“…keep in confidance a matter that is discussed at a meeting closed to the public under subsection 152(3) of The Act until the matter is discussed at a council meeting conducted in public.”
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain meet as a committee to discuss Personnel Matters.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT the meeting of the committee of the whole be adjourned, and that the regular meeting of council of the Rural Municipality of Mountain be reopened to the public.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT the Rural Municipality of Mountain hereby contract Wilson McQuay as Noxious Weeds Inspector per contract attached hereto as Schedule ‘A’.
AND that the Reeve and Chief Administrative Officer be authorized to sign on behalf of the Municipality.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT Councillor Nadolney be authorized to attend the Working Group meeting in Headingly, MB November 19th, 2012;
AND THAT expenses be allowed for same.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT Council of the RM of Mountain accept the tender, attached as Schedule ‘A’ for surplus pump and motors from the garbage trailer in Mafeking from Arnold Wasylciw.
CARRIED.
For 6 Against 1
BE IT RESOLVED THAT Council of the RM of Mountain accept the tender, attached as Schedule ‘A’, for Lot 7 Plan 1015 in Birch River, MB from E & M Shimkus.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby make Committee Appointments for 2012/2013 as per Schedule ‘A’ attached hereto.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby make Committee Appointments for 2012/2013 as per Schedule ‘A’ attached hereto.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby make Committee Appointments for 2012/2013 as per Schedule ‘A’ attached hereto.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby make Committee Appointments for 2012/2013 as per Schedule ‘A’ attached hereto.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby make Committee Appointments for 2012/2013 as per Schedule ‘A’ attached hereto.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain hereby make Committee Appointments for 2012/2013 as per Schedule ‘A’ attached hereto.
CARRIED.
For 7 Against 0
BE IT RESOLVED THAT Council of the Rural Municipality of Mountain construct road on north of SW 25-32-21W as requested to provide access to east of NE 25-32-21W and SE 36-32-21W.
DEFEATED.
For 1 Against 5 Abstained 1
9. Other Communications
9.1 Legion Publication: Reviewed
9.2 MLG – MA Amendments: Review
9.3 MLG – Gas Tax Project Signage: Declined
9.4 SVPD – Request for Administration Tender: Declined
9.5 WSFN request to meet: Arrange in December
9.6 Northern Neighbors – Building Purchase: Review
9.7 WEDC – CIIF Application: Review, Request attendance at next Council Meeting
9.8 LUD of Birch River Regular Meeting Minutes November 2nd: Review
9.9 LUD of Pine River Regular Meeting Minutes November 9th: Review
9.10 Animal Control Report October 2012: Res. No. 971/12
9.11 RCMP Report Swan River Detachment September 2012: Review
9.12 RCMP Report Winnipegosis Detachment October 2012: Review
9.13 RCMP Report Grandview Detachment Third Quarter 2012: Review
BE IT RESOLVED THAT the RM of Mountain accept the report and request for payment from the Animal Control Officer as attached in Schedule ‘A’.
CARRIED.
For 6 Against 0
10. Adjournment
BE IT RESOLVED THAT the meeting of Council of the Rural Municipality of Mountain be adjourned to meet again on November 23rd, 2012.
The meeting adjourned at 4:35 p.m.
CARRIED.
For 6 Against 0