Regular Meeting of the members of Council of the Town of Minitonas, held in the Council Chambers, Minitonas, Manitoba this 7th day of December, 2011 A.D. at 7:00 p.m.

Present: Mayor Barkowski
Councillors: Caruk, Bartel, Robb & Windsor
C.A.O.: Carolyn Gordon

Delegations:

9:00 pm Merv Leslie RE: Town Operations

Additions to the Agenda

13.1 Age Friendly Committee – Letter & Minutes
13.2 Handi-Cap Parking @ Down Town

Additional Correspondence:

16.3 R. Watts – Letter of Thanks

1. W. Robb – S. Windsor
RESOLVED THAT the Agenda shall be adopted as amended.
Carried.

2. D. Bartel – J. Caruk
RESOLVED THAT the Minutes of the Regular Meetings of Council held on November 2nd, 2011 and November 16th, 2011 and the Minutes of the Special Meeting of Council held on November 30th, 2011 shall be adopted as circulated.
Carried.

3. W. Robb – D. Bartel
RESOLVED THAT approval of payment be made for the List of Accounts numbered 4500 to 4567 inclusive, amounting to $72,682.40.
Carried.

4. W. Robb – D. Bartel
RESOLVED THAT the Bank Reconciliation for the month ending October 31st, 2011 shall be approved as presented.
Carried.

5. W. Robb – S. Windsor
RESOLVED THAT the Council of the Town of Minitonas agrees to adopt the following Interim Operating Budget for the Fiscal Year 2012:

General Fund

General Government Services $ 50,000.00
Protective Services $ 20,000.00
Transportation Services $100,000.00
Environmental Health/Dev. Services $ 34,000.00
Economic Development Services $ 4,000.00
Public Health Services $ 2,000.00
Recreational and Cultural Services $ 40,000.00
TOTAL $250,000.00

Utility Fund

Water and Sewer Services $100,000.00
Water and Sewer Capital $150,000.00
TOTAL $250,000.00
Carried.

6. J. Caruk – S. Windsor
RESOLVED THAT the attached Christmas Greeting shall be placed in the Star & Times’ Special Christmas Edition.
Carried.

7. W. Robb – S. Windsor
RESOLVED THAT By-Law No. 6/2011, being a By-Law of the Town of Minitonas to arrange Indemnities for Council, shall be read a third time this 7th day of December, 2011 A.D., signed by the Mayor, and sealed by the Chief Administrative Officer.
Barkowski yes
Caruk yes
Robb yes
Bartel yes
Windsor yes
Carried.

8. D. Bartel – S. Windsor
RESOLVED THAT the Council of the Town of Minitonas has reviewed the attached recommendation from the RM & Town of Minitonas Fire Protection Committee and agree to the Operating and Capital Purchases as part of the 2012 ‘Fire Department Budget’.
Carried.

9. B. Robb – J. Caruk
WHEREAS the RM & Town of Minitonas Handi-Van Committee have submitted a recommendation to the municipality for consideration of the purchase of an AED Unit for the Handi-Van, and;
WHEREAS the Minitonas Town Council agrees that it would be a valuable piece of equipment to have available on the handi-van, providing fast access to passengers in case of emergency;
THEREFORE BE IT RESOLVED THAT the Council of the Town of Minitonas agrees to fund 50% of the total cost of purchasing a defibrillator for the Minitonas Handi-Van, and that the equipment be dedicated in honor of the founding members of the RM & Town of Minitonas Handi-Van Committee.
Carried.

10. J. Caruk – D. Bartel
RESOLVED THAT we do hereby approve the list of firefighters for the RM & Town of Minitonas Fire Department as per the recommendation of Fire Chief, Ian McKay, attached hereto as Schedule ‘A’.
Carried.

11. J. Caruk – S. Windsor
RESOLVED THAT the Building Permits for January to December, 2012 shall be received as attached hereto.
Carried.

12. J. Caruk -D. Bartel
WHEREAS the Public Works Employee Overtime Reports have been received & reviewed by Council;
THEREFORE BE IT RESOLVED THAT all applicable overtime hours recorded for the month of November, 2011 shall be paid out with the December 15, 2011 payroll or booked for future use as indicated on the aforementioned reports, copies of which have been attached hereto.
Carried.

13. S. Windsor – W. Robb
RESOLVED THAT the Public Works Report for the month of November, 2011 shall be accepted as submitted by the Town Foreman, a copy of which is attached hereto.
Carried.

14. D. Bartel – J. Caruk
WHEREAS the Town of Minitonas has adopted a new Workplace Health & Safety Plan and representative from the Council, Administration and Public Works Staff are required for proper implementation of the plan into the daily operations of the municipality;
THEREFORE BE IT RESOLVED THAT Steve Windsor shall be appointed as the Council Safety Representative, Carolyn Gordon shall be appointed as the Administrative Safety Representative, and Mervin Leslie shall be appointed as the Workers Safety Representative for the Town of Minitonas.
BE IT FURTHER RESOLVED THAT the CAO shall be authorized to hire the Services of the local consultant for Safety Services Manitoba to assist in completing and implementing the municipality’s plan.
Carried.

15. J. Caruk – D. Bartel
WHEREAS the Town of Minitonas and the RM of Minitonas operate a joint municipal office and share in the administrative services, and;
WHEREAS the Minitonas Town Council believe it would be feasible to add the administrative services for the Swan Valley District Recreation Commission as part of their pending administrative changes for 2012;
THEREFORE BE IT RESOLVED THAT we do hereby recommend that the RM of Minitonas submit the attached proposal for a 5 year tender to the Swan Valley District Recreation Commission for consideration.
Carried.

16. W. Robb – J. Caruk
WHEREAS the Council of the Town of Minitonas feel it is very important to support the local recreational facilities, and;
WHEREAS the municipality has not charged a rental fee for the past few years in order to assist with the operating costs of the local curling rink;
THEREFORE BE IT RESOLVED THAT we do hereby agree to permanently waive the annual rental costs paid by the Minitonas Curling Club for the property on which the facility is located.
Carried.

17. D. Bartel – J. Caruk
RESOLVED THAT By-Law No. 7/2011, being a By-Law of the Town of Minitonas to regulate the proceedings and conduct of Council, shall be read a third time this 7th day of December, 2011 A.D., signed by the Mayor, and signed and sealed by the Chief Administrative Officer.

Barkowski yes
Caruk yes
Robb yes
Bartel yes
Windsor yes
Carried.

18. W. Robb – D. Bartel
WHEREAS the Minitonas Town Council have reviewed and approve the terms and conditions of the attached agreement with the RM of Minitonas for removal of snow on the streets in the municipality;
THEREFORE BE IT RESOLVED THAT we do hereby agree to authorize the Mayor and Chief Administrative Officer to sign said agreement on behalf of the municipality.
Carried.

19. S. Windsor 0 W. Robb
RESOLVED THAT we do now adjourn at 10:30 pm to meet again for the next regular meeting of Council to be held on the 14th day of December, 2011 A.D.
Carried.