Regular Meeting of the members of Council of the Rural Municipality of Minitonas, held in Council Chambers, in Minitonas, Manitoba this 6th day of December, 2011 A.D. at 8:00 am.

Present: Reeve McIntosh,
Councillors: Pacamaniuk, Klekta & Eisner
C.A.O.: Carolyn Gordon

Absent with Notice: Councillor Rinsdorf

Delegations:
8:15 am Chad Haluschak Grader Operator
8:30 am Bob Eisner Grader Operator
8:45 am Colin Eisner Grader Operator
9:00 am Owen Ames Public Works Labourer
9:15 am Frank Slepicka Backhoe Operator
9:30 am Ron Suski Mower Operator (PT-Grader)

Additions to the Agenda:

3.8 Approve 2012 Capital Purchase
5.9 SV Rec. Commission Proposal?
7.1 A. Dandeneau re: Economic Development
7.2 Bowsman Arena Committee

1. W. Pacamaniuk – D. Klekta
RESOLVED THAT the Agenda be adopted as amended.
Carried.

2. D. Klekta- C. Eisner
RESOLVED THAT the minutes of the Regular Meeting of Council held on November 9th, 2011, and the Special Meeting of Council held on November 30th, 2011 shall be adopted as circulated.
Carried.

3. W. Pacamaniuk – D. Klekta
WHEREAS Finance Chairman Eckhard Rinsdorf is absent from today’s council meeting;
THEREFORE BE IT RESOLVED THAT we do hereby appoint Deputy Reeve, Clint Eisner as Finance Chairman for today’s meeting.
Carried.

4. C. Eisner – W. Pacamaniuk
RESOLVED THAT the Bank Reconciliation for the month ending October 31st, 2011 shall be adopted as presented.
Carried.

5. C. Eisner – W. Pacamaniuk
RESOLVED THAT we do hereby authorize payment of the List of Accounts numbered 6502 to 6579 inclusive, amounting to $197,999.89.
Carried.

6. W. Pacamaniuk – D. Klekta
RESOLVED THAT we adopt the following Interim Operating Budget for 2012;

General Fund
General Government Services $100,000.00
Protective Services $ 25,000.00
Transportation Services $200,000.00
Environmental Health Services $ 50,000.00
Public Health and Welfare Services $ 5,000.00
Economic Development Services $ 20,000.00
Recreation and Culture Services $ 50,000.00
Fiscal Services $100,000.00
Total Required $450,000.00
Carried.

7. W. Pacamaniuk – C. Eisner
WHEREAS the RM of Minitonas has reviewed the revised offer from the Province of Manitoba for the maintenance of Provincial Roads as attached hereto, and;
WHEREAS the members of council have discussed said agreement and the revised offer for 2012 to 2014 and believe it is in the best interest of our ratepayers to enter into a new three year contract under the revised terms and conditions;
THEREFORE BE IT RESOLVED THAT we do hereby authorize the CAO to send notice to the Province of Manitoba, Department of Infrastructure & Transportation that the attached offer shall be accepted and a revised agreement may be issued under the attached rates for the three respective years;
BE IT FURTHER RESOLVED THAT the Reeve and Chief Administrative Officer are hereby authorized to sign the Agreement for Maintenance of Provincial Roads covering the 2012 to 2014 Fiscal Years on behalf of the municipality.
Carried.

8. D. Klekta – C. Eisner
RESOLVED THAT the RM of Minitonas has prepared the attached Agreement for Equipment Rental for submission to the Minitonas Town Council for review and approval;
BE IT FURTHER RESOLVED THAT the Reeve and CAO are hereby authorized to sign agreement on behalf of the municipality.
Carried.

9. W. Pacamaniuk – D. Klekta
RESOLVED THAT the unused vacation time be paid out with the December 31, 2011 payroll as per the attached report.
Carried.

10. C. Eisner – D. Klekta
RESOLVED THAT the attached Christmas Greeting shall be placed in the Star & Times ‘Special Christmas” Edition.
Carried.

11. W. Pacamaniuk – D. Klekta
RESOLVED THAT the RM of Minitonas Council agrees to the purchase of an AED Unit for the Minitonas Handi-Van, and that this unit be dedicated in honor of the founding members of the Minitonas Handi-Van Association;
BE IT FURTHER RESOLVED THAT the RM of Minitonas will pay 50% of the total cost.
Carried.

12. D. Klekta – C. Eisner
RESOLVED THAT the RM of Minitonas Council agrees to the purchase of the attached equipment for the RM & Town of Minitonas Fire Department as part of their 2012 Operating & Capital Budgets.
Carried.

13. W. Pacamaniuk – D. Klekta
RESOLVED THAT the attached list of Building Permits for 2011 shall be accepted by the RM of Minitonas Council as submitted.
Carried.

14. W. Pacamaniuk – C. Eisner
WHEREAS the RM of Minitonas & Town of Minitonas Councils operate a joint waste management facility and have been given written instructions to refrain from burying offal below ground level, and;
WHEREAS the members of both councils agree that it is not feasible to continue to accept offal if it must be buried above ground, as the lifetime of the existing facility would be reduced significantly and the cost would be significantly increased;
THEREFORE BE IT RESOLVED THAT we do hereby authorize the CAO to send notice to affected business owners that effective October 31, 2012 no further deliveries of offal will be accepted at the Minitonas Waste Management Facility, and to offer assistance in securing an alternate source of disposal.
Carried.

Councillor Eisner left the meeting at 12:30 pm.

15. D. Klekta – W. Pacamaniuk
RESOLVED THAT By-Law No. 5/2011, being a by-law of the Rural Municipality of Minitonas for the purpose of setting indemnities for council, shall be introduced and read a first time this 6th day of December, 2011 A.D.
Carried.

16. W. Pacamaniuk – D. Klekta
RESOLVED THAT with unanimous consent we do hereby continue past the 1:00 pm time of adjournment.
Carried.

17. W. Pacamaniuk – D. Klekta
WHEREAS there is a need to review the Financial Statements for December, 2011 in order to prepare for the yearend reporting and reconciliations;
THEREFORE BE IT RESOLVED THAT we do agree to hold a Special Meeting of Council on December 22nd, 2011 to review the 2011 fiscal year and related financial matters and have received written approval from Reeve, Michael McIntosh to meet in his absence;
BE IT FURTHER RESOLVED THAT we do now adjourn at 1:45 pm to meet again for the next Regular Meeting of Council on January 11th, 2012 at 8:00 am.
Carried.