The Council of the Town of Swan River met on Tuesday, November 1st, 2011 at 7:30 p.m. in the Town Council Chambers with Mayor McKenzie presiding and Councillors Bobick, Friesen, Jacobson, Delaurier and Sakal present.
Minutes:
1. RESOLVED that the Agenda for the November 1st, 2011 meeting of Council be received.
Carried:
2. RESOLVED that the minutes of the October 18th, 2011 regular meeting and October 24th, 2011 special meeting of Council be adopted as received.
Carried:
3. RESOLVED that the Town of Swan River Travel Policy dated November 1st, 2011 be adopted as amended.
Carried:
4. RESOLVED that 2012-2013 FCM (Federation of Canadian Municipalities) membership be renewed at a cost of $627.46 and that payment be made in January, 2012.
Carried:
5. RESOLVED that the Chief Administrative Officer and Assistant Chief Administrative Officer receive an allowance of $50.00 per month for personal cell phone use.
Carried:
6. WHEREAS a Memorandum of Settlement between The Canadian Union of Public Employees Local 851 and the Town of Swan River dated September 27th, 2011 has been signed by Union;
NOW THEREFORE BE IT RESOLVED that the Personnel Committee be authorized to sign said Memorandum on behalf of the Town of Swan River.
Carried:
7. WHEREAS four appeals were received for the 2012 Board of Revision but were withdrawn prior to November 1st, 2011;
THEREFORE BE IT RESOLVED that the 2012 Board of Revision scheduled be November 1st, 2011 be hereby cancelled.
AND BE IT FURTHER RESOLVED that the 2012 Assessment Rolls be adopted as presented.
Carried:
8. RESOLVED that the Superintendent of Works and Building Inspection Reports be received.
Carried:
9. RESOLVED that Mayor McKenzie be authorized to attend a rural sustainability forum being hosted by the Assiniboine Community College in Brandon, MB on November 9th, 2011.
Carried:
10. RESOLVED that the quotation submitted by NSC Minerals of Saskatoon, SK to supply 60 Tonnes of Traffic Salt for sum of $4,939.20 plus taxes and F.O.B. Swan River, be accepted.
Carried:
11. RESOLVED that the accounts as follows be hereby approved for payment:
(1) General Accounts from Cheque No. 10483 to No.10546 for a total of $145,905.57.
(2) Payroll Accounts from Cheque No. 2725 to No. 2731 for a total of $72,242.77.
Carried:
12. WHEREAS the Town of Swan River provides administrative and executive services as well as office space for the Recreation Director and assistants of the Swan Valley District Recreation Commission for a yearly fee;
AND WHEREAS the Town of Swan River is of the opinion that in order to ensure that the Swan Valley District Recreation Commission is receiving competitive pricing for these services, that the provision of these services should be from time to time bid on by the member municipalities of the Swan Valley District Recreation Commission;
NOW THEREFORE BE IT RESOLVED that the Town of Swan River is hereby giving notice to the Swan Valley District Recreation Commission that as of close of business on December 31st, 2011 it will no longer be providing these services to the Swan Valley District Recreation Commission.
Carried:
13. WHEREAS the Town of Swan River provides administrative and executive services to the Swan Valley Municipal Airport Commission for a yearly fee;
AND WHEREAS the Town of Swan River is of the opinion that in order to ensure that the Swan Valley Municipal Airport Commission is receiving competitive pricing for these services, that the provision of these services should be from time to time bid on by the member municipalities of the Swan Valley Municipal Airport Commission;
NOW THEREFORE BE IT RESOLVED that the Town of Swan River is hereby giving notice to the Swan Valley Municipal Airport Commission that as of close of business on December 31st, 2011 it will no longer be providing these services to the Swan Valley Airport Commission.
Carried:
14. RESOLVED that the following Building Permit Applications be received:
73/11 – 218 Crescent Dr – Garage
74/11 – 452 LaVerendrye Bay – Fence
75/11 – 349 9th Ave S – Carport
76/11 – 349 9th Ave S – Renovation
77/11 – 505 Main St – New front wall
78/11 – 1464 3rd St N – Fence
79/11 – 403 9th Ave N – Weeping Tile
80/11 – 21/22 Dixie Rd – Condo/Duplex
81/11 – 551 Centennial Dr S – Garage
82/11 – 308 12th Ave S – House
83/11 – 310 12th Ave S – House .
84/11 – 9 Lorraine St – Metal Clad Shed
85/11 – 1305 3rd St S – Shed
86/11 – 336 6th Ave S – Deck
87/11 – 207 10th Ave S – Fence
15. RESOLVED that, pursuant to Section 152(3) of The Municipal Act, Council go into Committee and close the meeting to the public.
Carried:
16. RESOLVED that, pursuant to Section 152(4) of The Municipal Act, this meeting be re-opened to the public.
Carried:
17. RESOLVED that Julie Fothergill be appointed Assistant Chief Administrative Officer effective October 6th, 2011 and as per the recommendation of Personal Committee as outlined in Schedule “A” attached.
Carried:
18. RESOLVED that this Council Meeting now adjourn.